Performs a variety of accounting and customer service program duties involving financial record keeping and transactions including invoice validation & approval, vendor database maintenance, reception and call flow routing.
OVERVIEW
5 plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.
DUTIES
Maintains official agency financial records and is responsible for certifying their accuracy
Exercises limited purchasing and inventory control
Assists in preparation and control of agency budget
Receives, deposits, distributes, and accounts for monies, securities, or other valuables
Authorizes payment of vouchers or prepares voucher for director’s signature
Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed
Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
Figures monthly profit-loss statement or makes other computations and calculations on agency records
Prepares monthly, quarterly, and yearly financial reports
Negotiates settlement of accounts
Operates all types of office equipment and orders equipment and repairs
Lets and re-lets leases and arranges auctions, sales and receipt of bids
Performs related duties as required.
JOB REQUIREMENTS
Working knowledge of bookkeeping, auditing, contracts and contracting procedures
Working knowledge of department functions and office procedures
Effectively communicate, both orally and in writing
Ability to learn the operation of all kinds of office equipment
Ability for solving different problems, some of which may not have been previously encountered
Ability to work under pressure and to practice diplomacy, tact and courtesy
Ability to maintain confidentiality
Aptitude for business, mathematics, and public relations
Ability to accurately handle money and other items of value and eligible to be bonded.
DIFFICULTY OF WORK
The work varies from day to day and involves some independent decisions and applying established procedures and techniques.
RESPONSIBILITY
Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Incumbent approves payments and claims on state funds and is responsible for purchases. Incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures. Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.
PERSONAL WORK RELATIONSHIPS
Incumbent works with a wide range of persons including supervisor, other employees in organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures. Incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.
Skills
Prior recordkeeping & bookkeeping experience.
Accounts payable/voucher processing experieng.
Prior experience with budget preparation and control assistance.
Prior experience with financial reporting (monthly, quarterly, annual)
Procurement & contract knowledge
Able to effectively communicate both orally and in writing.
Candidate must be eligible to be bonded.
Prior experience with PeopleSoft Financials.
Prior experience with auditing systems.
Pay: $18.00 - $21.00 per hour
Work Location: In person
