COMPANY DESCRIPTION
An American non-profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st-century challenges at home and abroad. For more information, visit us at www.amideast.org.
POSITION DESCRIPTION
The Program Assistant, Fulbright is a key member of the department charged with managing the Fulbright Foreign Student Program for the Middle East and North Africa. The incumbent will work in tandem with the assigned supervisor to support a student caseload, and perform placement activities. The incumbent will also assume responsibilities that pertain to and require the assistance of the Fulbright department as a whole. Therefore, the Program Assistant must be organized, diplomatic, team-focused, and pay keen attention to detail.
RESPONSIBILITIES
Provide administrative duties including:
- Assist with the university placement and monitoring of participants from the Middle East and North Africa region
- Coordinate university application submissions and track admission decisions
- Correspond with participants, Amideast field staff, U.S. colleges and universities, U.S. Department of State representatives, and Fulbright Commission staff, as needed
- Support department-wide data management and analysis projects, including annual data calls, and data review and cleaning efforts, as assigned
- Assist with the planning and implementation of annual Fulbright participant workshops and seminars
- Accurately maintain participant files and database records
- Assist supervisor with coordinating and conducting university placement consultations with nominees
- Support supervisor in arranging post-nomination and pre-departure orientations for incoming participants
- Arrange and track participant incoming and outgoing travel logistics
- Process participant payment requests
- Enroll participants in program health benefits coverage, maintain their enrollment, and assist them with questions or issues concerning their benefits
- As requested, assist with interviewing prospective Program Assistants and interns
- Contribute to department’s social media efforts
- Assist with the supervision and training of new department staff and interns
- Represent Amideast and the Fulbright Program to visiting university representatives and at conferences or seminars
- Provide general programmatic and administrative support to the Fulbright department.
- Other duties as assigned by supervisor
QUALIFICATIONS AND SKILLS
- Bachelor’s degree
- Minimum two years’ relevant experience in an office environment
- Precise attention to detail, strong organizational skills, ability to multi-task and work under pressure
- Excellent written and spoken communications skills
- Experience using Microsoft Office, with special focus on Microsoft Excel experience and knowledge of basic functions
- Interest in the Middle East and North Africa and/or international education desired
- Experience working with international or domestic students is a plus
WORK ENVIRONMENT
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office.
- Computer (laptop or desktop)
- Printer/Photocopier/Scanner/Fax
- Telephone
The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.
