TITLE: Project Facilitator, Federal Market DEPARTMENT: Energy Services, Solutions SUPERVISOR: Project Developer SUBORDINATES: None
LOCATION: Middleburg Heights, Ohio FLSA STATUS: Exempt APPROVED/REVISED DATE: July 2026
Brewer-Garrett is a facility solutions company. Our goal is to make buildings more energy-efficient through HVAC design, electrical upgrades, building automation systems design and installation, maintenance, and repair. We are a solution-based business with a proven track record of saving our clients' money through reduced energy usage while improving their overall carbon footprint. Our team is second to none. Their creativity and dedication to providing solutions for our clients is their #1 priority. Their team-oriented approach to projects is what sets BG apart from the rest of the industry. Our company is built upon the talent and experience of our associates, and we are looking for a Federal Project Facilitator to join our team.
This position is responsible for facilitating federal projects through the life of the project, from carrying out administrative functions to supporting energy guarantee reporting. This position will be assigned to projects where a thorough background check is required to work on projects. The Project Facilitator will conduct quality assurance assessments and reporting to internal and external associates. It is expected the Project Facilitator will support the project through all phases including development, construction/ implementation, and performance period continually reporting to the Principal Engineer for Energy Projects.
DUTIES/ RESPONSIBILITIES:
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Assist with project planning and creative problem solving.
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Coordinate project meetings with internal team members, customers, and/or utility companies, subcontractors, or other project Prepare or assist in the preparation of meeting materials and agenda, take detailed minutes, and distribute to internal project team members.
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Assist development and implementation of policies and procedures, best practices, and training as they relate to specific project and general federal requirements; maintain and distribute policies/procedures published by federal agencies or other governing entities.
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Assist the Principal Engineer with project paperwork to be completed and reviewed for quality assurance prior to submission internally or externally; write and proofread documents, including writing or contributing to reports and/or proposals.
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Develop processes and best practices for completion of required reporting.
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Coordinate with the internal project team members and project manager, utility companies, customer representatives, and external agencies as necessary for timely submission.
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Generate and organize project related documents for ECM completion reporting, including ECM approval forms, M&V documents, and O&M files, ensuring construction project manager completes forms with owner acceptance sign-off.
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Develop and maintain project data bases; data entry and regularly perform quality assurance and quality control of data.
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Maintain tracking reports and documentation.
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Maintain project files; ensure organization for project team accessibility and review, and ensure files are stored securely as defined by the project, federal guidelines, and/or internal policies and practices.
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Monitor progress of the project and communicate updates to the Energy Engineering and Operations teams, including the status of completed tasks and status of specific tasks to be performed by self and team members.
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Build rapport and productive working relationships with co-workers, agency personnel, vendors, and other outside stakeholders; call companies, including utilities and subcontractors, to gather information as needed.
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Maintain request for information (RFI)logs and other logs as necessary during project development.
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Report to the project manager(s), development and construction, any issues that will affect owner satisfaction, energy guarantees, and/or gross profit redemption.
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Ensure documentation of all changes in scope of work, including energy-related revisions and pricing, as notified by the construction project manager for Energy team implications, including financing.
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Communicate the basis of the energy guarantee to the construction project manager and report any discrepancies to the project Energy Engineer immediately.
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Assist price reasonableness efforts including pre-qualification of potential subcontractors and initial development of bid packages.
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Assist product selection efforts to confirm Buy American Act (BAA)conformity and documentation.
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Coordinate with Safety Manager and other departments to ensure active involvement during development to meet all owner requirements, potentially including Site Specific Safety Plans, Accident Prevention Plans, Quality Assurance Plans, etc.
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Work with Human Resources to organize internal project personnel information for required reporting, including requirements of federal contractors.
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Other duties as assigned to support the success of the project.
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Redeem gross profit through effective and persistent administration of the responsibilities and obligations associated with the performance of the work.
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Provide support for any special projects assigned by the Energy Services Manager/Principal Engineer.
SALES RESPONSIBILITIES: None
SUPERVISOR RESPONSIBILITIES: None
QUALIFICATIONS:
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Bachelor's degree in a related field
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Minimum of 3-5years of administrative and/or operations experience
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Prior project facilitator experience preferred
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Proficiency in MSOffice: Microsoft Word, PowerPoint, Excel is required
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Driver's license and reliable transportation required for occasional travel to customer sites if needed
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Ability to comply with and successfully complete company and federal background check processes
KNOWLEDGE, SKILLS & ABILITIES
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Exceptional communication skills (oral and written).
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Highly collaborative; ability to maintain positive working relationships and willingness and ability to relay details to team members routinely and consistently.
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Strong administrative and organizational skills; must be able to develop and maintain processes for efficient workflow and output.
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Ability to work autonomously and under minimal direction; ability to prioritize work in order to meet work plan timelines and internal or external deadlines, ability to search for an answer and then ask questions when needed to continue working effectively.
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Demonstrate optimism and the ability to navigate challenges to meet project goals.
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Demonstrate a work ethic and dedication to objectives in a way that produces value, exceeds expectations, and promotes company success.
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Demonstrate professionalism, tact, and negotiation skills.
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Ability to maintain satisfactory attendance.
WORKING CONDITIONS
This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
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Must be able to travel to and from business appointments and job sites for occasional out of town travel.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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While performing the duties of this job, the employee is occasionally required to stand; walk; sit; handle, or feel objects, tools, or controls; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies up to 20 pounds.
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Where indicated, personal protective equipment will be required.
BG offers competitive pay, outstanding benefits package including 401(k) with company match, health/dental/vision, life insurance, LTD, flexible spending, paid time off, yearly performance bonus, on-site gym, and a great place to work!
BG is proud to be an EOE and Drug-Free Workplace.
