EMERALD CITIES COLLABORATIVE BACKGROUND
The Emerald Cities Collaborative (ECC) is a national non-profit organization that partners with labor unions, community organizations, social justice advocates, development intermediaries, research and technical assistance providers, and socially responsible businesses dedicated to building high road – sustainable, just and inclusive – regional economies. ECC envisions a future in which American cities are the greenest and most equitable in the world, leading the way to head off global climate change while creating a vital new economic sector with historically under-represented communities as central actors and beneficiaries in this new economy. Visit our website for more information: http://www.emeraldcities.org/
OVERVIEW OF POSITION
Under the supervision of the Regional Director (DMV region), the Administrative Assistant (Part-Time) provides administrative support to the DMV Region and ensures the efficient operation of the office. This role is responsible for managing day-to-day administrative tasks, coordinating schedules, handling communications, and supporting office management activities to contribute to the smooth functioning of the organization.
The Administrative Assistant (Part-Time) must be highly organized, detail-oriented, and collaborative, with the ability to manage multiple priorities and ensure all tasks and projects are completed accurately and in a timely manner. This position plays a key role in supporting the Regional Director (DMV region) and ensuring the effective coordination of regional operations.
Location: Washington D.C. (Hybrid – 2 days/week).
Job Type: Part-Time, Temporary-to-Permanent (Temp-to-Hire)
Salary: $25 per hour
Schedule: 25 hours per week
MAJOR RESPONSIBILITIES
Administrative Support
- Provides administrative support to the Regional Director and assists with special projects as assigned.
- Schedules internal and external meetings, maintains the Director's calendar, and coordinates team meetings and conference calls.
- Prepares meeting agendas, materials, and detailed meeting minutes for DMV Region meetings.
- Tracks action items and follow up on project and meeting deliverables to support timely completion.
- Coordinates travel arrangements, including flights, accommodations, and transportation.
- Reconciles business expenses and assist with timely expense reporting and processing.
- Maintains and organizes electronic and physical filing systems, ensuring the security and accessibility of confidential information.
Office Administration and Coordination
- Assists with day-to-day office operations to support efficient and productive work environment.
- Serves as a point of contact for internal and external communications for Washington, DC and Baltimore, MD offices.
- Answers and direct phone calls, emails, and mail, responding to inquiries as appropriate.
- Maintains office supplies and equipment inventory and coordinates ordering as needed.
- Supports with logistics for onsite meetings, retreats, and special events, including venue coordination, conference room reservations, catering, equipment setup, and preparation of materials.
- Prepares and distributes internal and external correspondence, reports, and other administrative documents.
- Enters, updates, and maintains accurate information in databases, spreadsheets, and organizational systems.
Perform other administrative duties and special projects assigned.
EXPERIENCE & QUALIFICATIONS
Required
- Associate degree or equivalent combination of education and experience required;
- Minimum of 2 years of administrative, office support, or related experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Strong organizational skills with exceptional attention to detail and proofreading ability.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to effectively prioritize workload, manage multiple tasks, and meet deadlines in a fast-paced environment.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong problem-solving skills and ability to work independently and collaboratively as part of a team.
Preferred
- Bachelor's degree preferred.
- Experience working in a nonprofit, community-based, or mission-driven organization.
HOW TO APPLY:
All applications for our open positions must be submitted through Indeed via the official job posting.
Emerald Cities Collaborative strongly encourages candidates from communities that have been historically underrepresented in the environmental and energy efficiency sectors to apply. We are committed to expanding access to opportunity and fostering an inclusive workplace environment.
Emerald Cities Collaborative is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, marital status, family responsibilities, pregnancy, genetic information, disability, veteran status, matriculation, political affiliation, or any other characteristic protected by applicable federal, state, or local law.
Pay: $25.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Washington, DC 20036
