Top 15 Flad Architects Jobs

Administrative Assistant
Flad Architects —Madison, WI
- Email
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Architectural Associate
Flad Architects —San Francisco, CA
- $89,000 - $100,000 a year
- Email
- Hybrid work
- Office
- Master's degree
- Bachelor's degree
- Free parking
- Paid holidays
Project Manager
Flad Architects —Seattle, WA
- Email
- Hybrid work
- Bachelor's degree
- Contracts
- Senior level
- Free parking
- Paid holidays
Systems Administrator - Windows Server + M365
Flad Architects —Madison, WI
- Email
- Hybrid work
- Research
- Mid-level
- Office
- Free parking
- Paid holidays
Project Manager
Flad Architects —Madison, WI
- Email
- Hybrid work
- 7 years
- Bachelor's degree
- In-person
- Paid holidays
- Disability insurance
Project Manager
Flad Architects —San Francisco, CA
- $120,000 - $180,000 a year
- Email
- Hybrid work
- Bachelor's degree
- Contracts
- Senior level
- Free parking
- Paid holidays
Human Resources Recruiter
Flad Architects —Madison, WI
- Multiple hires
- Hybrid work
- Microsoft Excel
- Research
- Mid-level
- Paid holidays
- Disability insurance
Construction Administrative Assistant
Flad Architects —Madison, WI
- Email
- Hybrid work
- Microsoft Excel
- Office
- Organizational skills
- Paid holidays
- Disability insurance
13h
Project Architect
Flad Architects —Madison, WI
- Email
- Hybrid work
- 5 years
- Mentoring
- In-person
- Paid holidays
- Disability insurance
Healthcare Planner
Flad Architects —New York, NY
- $110,000 - $150,000 a year
- Email
- Hybrid work
- Engineering
- Presentation skills
- Mentoring
- Free parking
- Paid holidays
BIM Coordinator
Flad Architects —Madison, WI
- Email
- Hybrid work
- Mid-level
- Office
- Scripting
- Paid holidays
- Disability insurance
5h
On-site Construction Administrator
Flad Architects —Atlanta, GA
- Email
- Construction site
- Engineering
- Analysis skills
- Paid holidays
- Disability insurance
Director of Healthcare, Raleigh
Flad Architects —Raleigh, NC
- Email
- Hybrid work
- Office
- Master's degree
- Bachelor's degree
- Free parking
- Paid holidays

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Administrative Assistant

Flad Architects -
Madison, WI

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Job Details

Full-time

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Excel
Word embeddings
Graphic design software
Prepress software
Productivity software
Technical Proficiency

Full Job Description

Overview:

If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person’s ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm with ten offices looking to hire an Administrative Assistant to work in our Madison, WI office. This role will be responsible for a wide range of administrative functions supporting project teams, including reports, correspondence, contracts, and meetings. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.

How will your days be spent:

Execute and/or coordinate report production, including information gathering, processing, reproduction of materials, proofing, and distribution.
Edit and/or create written correspondence, adhering to Flad standards. Process interoffice memos, letters, transmittals, labels, contracts, forms, BODs, Concept Reports, meeting notes, etc., from verbal communication, email, handwritten notes, dictation, or transcription.
Assist project teams in preparing PowerPoint presentations for client, consultant, and internal meetings.
Support Project Managers with project start-up procedures. Assist Principals and Project Managers in communicating project information to teams, including project schedules, milestones, meetings, deadlines, etc.
Provide support with marketing proposal production and proposal letters, which may include gathering information, processing, formatting, proofing, etc.
Assist in the preparation of contracts with clients and subconsultants.
Coordinate internal and external meetings, including agenda and presentation support, organizing attendees, ordering food, arranging space, setting up equipment and cleaning up. May include arranging conference and Teams calls.

What you bring to this role:

Experience:

Minimum two years of relevant experience required.
Ability to effectively work with team members and manage multiple demands.
Strong attention to detail with analytical, technical, and organizational skills.
Effective written and verbal communication skills required.
Availability during Flad’s business hours of 8:00 a.m. to 5:00 p.m. is required. Must be able to work in the Madison office Tuesday through Thursday each week.

Education:

An associate degree from an Administrative Assistant program is preferred.

Software Skills:

Proficiency in Microsoft Office 365 (Word, Excel, and PowerPoint) required.
Working knowledge of Adobe InDesign required.

Flad offers a wide range of benefits, including:

Health, dental, and vision insurance
Generous paid time off and paid holidays
Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration, and organization reimbursement
Hybrid work environment

Flad Architects is an Equal Employment Opportunity employer. Flad will provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at [email protected].

Apply Now

Refine Your Search

Flad Architects jobs

Administrative Assistant

Architectural Associate

Project Manager

Systems Administrator - Windows Server + M365

Project Manager

Project Manager

Human Resources Recruiter

Construction Administrative Assistant

Project Architect

Healthcare Planner

BIM Coordinator

On-site Construction Administrator

Director of Healthcare, Raleigh

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