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MAC & Occupancy Coordinator

US JLP-Jones Lang LaSalle Puerto Rico -
Juncos, PR

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Job Details

Full-time

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Customer support
Technical Proficiency

Full Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Summary

The MAC & Occupancy Coordinator supports daily workplace operations related to Moves, Adds, and Changes (MAC), occupancy coordination, and customer support activities across assigned buildings and office spaces.

This role is responsible for coordinating employee moves, supporting seat assignments, maintaining occupancy data accuracy, managing service requests/tickets, and ensuring a positive customer experience through timely operational support.

The position works closely with clients, workplace operations, facilities teams, vendors, and internal stakeholders to support efficient workplace services and day-to-day building operations.

This is an execution-focused operational support role that follows established workplace procedures, operational workflows, and occupancy coordination processes.

Key Responsibilities

Workplace Moves & Coordination

Coordinate employee and department moves, adds, and changes (MAC activities)
Support move scheduling and move execution activities
Prepare move communications and customer notifications
Track move requests and ensure timely completion
Coordinate with facilities, vendors, IT, and workplace teams during move activities
Assist with onsite move support and workplace setup activities

Occupancy & Space Support

Maintain accurate occupancy and seating data
Support workspace assignments and seat management processes
Assist with occupancy reporting and space utilization tracking
Update workplace systems and databases related to occupancy information
Support workspace audits and data validation activities

Customer Service & Ticket Management

Respond to customer inquiries related to workplace services and seating requests
Monitor and manage operational tickets/service requests
Escalate unresolved issues appropriately
Support SLA performance and timely resolution of requests
Maintain strong customer communication throughout the request lifecycle

Operational & Administrative Support

Prepare operational reports, trackers, and dashboards
Maintain documentation related to workplace operations and occupancy activities
Support special workplace initiatives and operational projects as needed
Assist leadership with reporting and coordination tasks
Ensure compliance with workplace operational procedures

Required Qualifications

Education

High School Diploma or equivalent required
Associate degree or coursework in Business Administration, Facilities Management, Workplace Operations, or related field preferred

Required Skills & Experience

Experience

1–3 years of experience in workplace operations, facilities coordination, occupancy support, move coordination, administrative operations, customer service, or related operational support roles

Technical Skills

Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
Experience using ticketing systems, workplace tools, or space management systems preferred
Experience with Archibus, SharePoint, or similar workplace systems is a plus

Core Competencies

Strong organizational and coordination skills
Ability to manage multiple requests and priorities simultaneously
Strong attention to detail and data accuracy
Effective written and verbal communication skills
Customer-focused mindset
Ability to work within established procedures and operational processes
Strong teamwork and collaboration skills
Problem-solving and follow-up capabilities

Physical Requirements

Ability to regularly walk throughout buildings, office floors, and workplace areas during daily operations and move activities
Ability to lift, carry, or move items up to 50 lbs as needed to support workplace operational activities
Ability to stand, walk, bend, and move throughout the workday while supporting move coordination and occupancy activities
Ability to work in fast-paced operational environments with changing priorities

Work Schedule & Flexibility

Flexibility to support workplace moves and operational activities outside of normal business hours based on client schedules and business needs
May require occasional evening, weekend, or holiday work to support move activities, workplace transitions, or special operational events
Ability to adjust schedule as necessary to support critical workplace operations and client requirements

Preferred Qualifications

Experience supporting workplace moves or occupancy coordination
Experience working in corporate office environments
Familiarity with workplace service operations and customer support workflows

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Juncos, PR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

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Refine Your Search

Mac Tools jobs

MAC & Occupancy Coordinator

IT Helpdesk Technician

Systems Engineer 1 - Service Desk

IT Operations Administrator

Legal Intake Specialist

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Manufacturing Cost Accountant

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Lead Aircraft Mechanic

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Chief Aircraft Inspector

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BCBA

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Servicing - Customer Advocate (SPOC)

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