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Sales Coordinator

Epicurean Atlanta -
Atlanta, GA

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Job Details

Full-time
14 days ago

Qualifications

Customer communication
English

Full Job Description

We’re looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let’s see if we’re a fit. We hope so.

The Sales and Catering Coordinator will assist the Sales, Catering, Event Management & additional hotel teams in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the sales & operations teams.

Other duties will include but not limited to light selling, event detailing, and other operational requests from the sales & events team.

What you have

Educational Background:

High School diploma or equivalent
Associate Degree from 2-year college and/or two to three years of related experience or training
Equivalent combination of education and experience
Hotel management training and reservations training desired
English language both written and spoken
Strong computer skills including excellent knowledge of Word and Excel software programs.
Proficiency in one or more of the following systems: Marriott CI/TY & Opera preferred
Perform job functions with attention to detail, accuracy and speed to meet deadlines.
Multi-task, prioritize, organize, delegate work and follow through. Analyze and resolve problems.
Knowledge of market trends, competition and key customers of the hotel.

What you’ll do

Approach all encounters with guests and employees in a friendly, service-oriented manner
Maintain regular attendance in compliance with Mainsail Lodging and Development / Epicurean Atlanta standards, as required by scheduling which will vary according to the needs of the hotel
Maintain high standards of personal appearance and grooming, which include wearing the proper uniform, if required by position
Maintain Sales / Events files in an organized fashion and as per specified standards.
Process contracts, proposals, and general correspondence for sales/catering staff, as
needed
Process and distribute event orders, banquet checks, revisions, guarantees, event reports, group resumes and Daily Event Sheets for the Events Team
Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate. Qualify incoming inquiry calls and ensuring all inquiries are dealt with accurately,
timely and in a professional manner.
Employee must always be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees
Process and distribute RFP’s based on Sales Teams parameters.
Assist managers on creative projects including proposals, direct mail pieces, invitations, special events, etc.
Maintain timely and effective paper flow and communication within department and to other departments
Work with Events Team on detailing upcoming functions as needed, obtain guarantees, confirm arrangements, etc.
Assist guests and clients with small changes, requests, etc., and completes needed paperwork for Manager
Site inspections for the department as needed including meeting with walk-ins if sales team is unavailable
Enters group leads, builds opportunities and quotes in CI/TY
Maintain constant paper flow of thank you letters for groups/functions and distributes accordingly to departments and maintain in files
Monitor/Ordering of office supplies and sales collateral to ensure we are always properly stocked with full packets, collateral, supplies and promotional items
Organize in house deliveries, amenities, welcome letters, transportation schedules, etc. as needed
Coordinate and prepare EO for special events as directly by the team
Administrative support to General Manager and entire Executive team, as needed
Book / service restaurant inquiries for private events in one of the hotel’s three (3) restaurants
Other items as they relate to the Sales and Marketing effort of the hotel as well as any other items as needed by entire management staff

Physical Demand

Flexible and long hours sometimes required.
Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Ability to sit or stand for extended periods of time
Ability to communicate clearly
Ability to travel if needed

Mental Demands

Make sound judgments quickly

Work on multiple tasks, making appropriate progress towards deadlines

Able to work independently, take direction, and provide direction to others

Manage differing personalities within the property, the resort, and the community

Maintain the highest degree of confidentiality

Ability to work effectively in stressful, high pressure situations

Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary

Mainsail is an Equal Opportunity Employer and it does not discriminate on the basis of actual or perceived race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity expression (including transgender status), sexual orientation, marital status, parental status, military service and veteran status, political affiliation, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

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We’re looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let’s see if we’re a fit. We hope so.

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