Description:
The Due Diligence / Permit Expeditor supports both early project feasibility and downstream permitting for tenant improvement, retail, restaurant, office, and multi-site rollout programs. This role is responsible for researching jurisdictional requirements, identifying entitlement and permitting risks, developing permit pathways, assembling submittal requirements, coordinating agency and landlord approvals, and tracking permit packages from initial due diligence through final issuance.
The position is intentionally weighted across both early due diligence and permit expediting. On the front end, the role helps the project team understand feasibility, approval timing, agency sequence, and project-specific risks before design and submittal strategy are finalized. Once a project moves into execution, the role drives permit readiness, submission coordination, comment tracking, re-submittals, approvals, and final permit closeout.
This role may also support the architectural team with minor plan revisions and correction responses required by city comments or agency review. The ideal candidate is comfortable working between front-end due diligence, permit processing, and limited document support to help keep projects moving.
Perform early due diligence research for new sites and active projects, including zoning and land use considerations, use restrictions, permit types, agency sequence, submittal requirements, landlord criteria, and project-specific approval risks.- Prepare due diligence summaries, feasibility notes, permit matrices, approval path recommendations, and schedule assumptions to support project planning, proposals, and go/no-go decision-making.
- Review lease exhibits, landlord work letters, site investigation information, survey information, existing drawings, client criteria, and jurisdictional requirements to identify constraints that could affect design, scope, schedule, or permit strategy.
- Coordinate with Project Managers, Job Captains, Senior Job Captains, consultants, and clients to confirm required submittals, agency scope, permit sequencing, deferred items, and jurisdiction-specific deliverables.
- Assist the project team with minor drawing updates, resubmittal packages, and coordination of correction responses required by city or agency comments.
- Coordinate closely with Job Captains, Senior Job Captains, Project Managers, and consultants to help incorporate minor jurisdictional corrections into permit resubmittals.
- Confirm permit application requirements including forms, signatures, fees, calculations, consultant drawings, supporting documents, special studies, and electronic or in-person submission procedures.
- Assemble, submit, and track permit packages through building, planning, fire, health, signage, utility, and landlord review processes as applicable to the project.
- Maintain accurate permit logs, due diligence trackers, milestone dates, review cycles, agency contacts, fee status, comments, and action items across multiple active projects and programs.
- Route plan check comments, review notes, and agency correction notices to the appropriate internal staff and consultants, and track responses through re-submittal and final approval.
- Follow permit and agency processes through review, correction cycles, issuance, deferred submittals, landlord approvals, and final closeout requirements.
- Monitor approval risks early and escalate issues related to missing information, scope gaps, jurisdictional conflicts, schedule impacts, and incomplete documents.
- Support standardization of due diligence tools, permit checklists, matrix templates, and tracking processes to improve consistency across clients and jurisdictions.
- Maintain working knowledge of jurisdictional contacts, client standards, landlord requirements, and approval workflows to support future projects more efficiently.
- Present a professional image as a representative of the company in all client, consultant, landlord, and agency interactions.
Requirements:
Strong understanding of commercial project due diligence, permit expediting, and jurisdictional approval processes.- Working familiarity with AutoCAD, Revit, and Bluebeam is highly desirable to support review of permit drawings, comment responses, and minor correction-related updates.
- Working knowledge of planning, zoning, building, fire, health, signage, accessibility, and related agency processes affecting project approvals.
- Ability to read and interpret architectural drawing sets, consultant drawings, lease exhibits, landlord criteria, site information, and agency comments.
- Ability to identify missing information, incomplete documents, and scope gaps that may affect project feasibility, permit readiness, or approval timing.
- Strong organizational skills with the ability to manage multiple permit logs, due diligence trackers, deadlines, and follow-up items simultaneously.
- Excellent written and verbal communication skills with a professional, persistent, and solutions-oriented approach.
- Strong attention to detail in research, document collection, forms, submittal packages, comments tracking, and approval records.
- Proficiency in Microsoft Office, Bluebeam, and web-based project/document management systems; familiarity with online permit portals preferred.
- Ability to work effectively with project managers, design staff, consultants, clients, landlords, and agency personnel.
- Ability to adapt to changing jurisdictional requirements, project priorities, and client needs in a fast-paced environment.
Education and Experience
- Associate or bachelor’s degree in architecture, Construction Management, Planning, Business, or a related field preferred, but not required.
- Minimum 3 to 5 years of relevant experience in due diligence, permit expediting, architectural project coordination, entitlement support, or a related role required.
- Experience with commercial tenant improvement, retail, restaurant, office, or other multi-site rollout programs preferred.
- Experience coordinating building department, planning, fire, health, signage, and landlord approvals preferred.
- Working familiarity with architectural drawing sets, consultant coordination, and permit-driven document revisions required.
- Experience reviewing lease documents, landlord criteria, existing conditions information, and early project feasibility factors strongly preferred.
- Experience working with architectural drawing sets and exposure to AutoCAD, Revit, and Bluebeam is strongly preferred.
Preferred Attributes
- Highly organized, dependable, and proactive.
- Persistent in follow-up and comfortable working through multiple external approval channels.
- Strong sense of ownership over timelines, documentation, due diligence outputs, and permit status.
- Able to balance urgency with accuracy and professionalism.
- Comfortable working both independently and as part of a collaborative project team.
Work Environment
- Primarily office-based in a collaborative architectural and project delivery environment, with periodic visits to jurisdictions, client sites, or consultant meetings as required.
What We Offer
- Competitive salary and benefits package, including Medical, Dental, Vision Insurance, Pet Insurance, 401(k), Paid Time Off and Holidays, Disability Benefits, Life Insurance, Parental Leave, and Direct Deposit.
- Opportunities for career advancement and professional development in a dynamic, supportive work environment.
