Job Summary
The Marketing Coordinator provides end-to-end coordination for marketing events and promotions by managing logistics, inventory movement, and vendor support. This role partners with Marketing Communications, Product Planning, Sales, and warehouse teams to ensure timely delivery of materials and seamless execution of tradeshows, regional events, and product-launch activities.
Position Details
- Classification: Salary / Exempt
- Position Status: Regular / Full Time
- Reports To: Director, Marketing
- Direct Reports: No
- Work Location: Hybrid
- Salary Range: $75,000 to $85,000 per year, plus discretionary bonus. (Offered salary is based on a variety of factors, including skills, experience, and qualifications for the role.)
Key Responsibilities
- Assist Marketing Director with the planning and execution of tradeshows, heavily focusing on ship list preparation and coordination with warehouse for shipments;
- Plan and execute dealer and other smaller/regional DJ events;
- Deliver marketing materials to end-users and 3rd party vendors, including logo guidelines, product descriptions, etc.;
- Coordinate inventory requests and track inbound/outbound movements in partnership with warehouse;
- Create loan agreements for artists/organizations, including vendor and events agreements;
- Coordinate shipping of gear to media reviewers during product launches;
- Assist with preparing post event reports;
- Partners with sales representatives to ensure vendor store product displays align with company standards and specifications;
- Expense inventory needed for events, show stock or prizes; and
- Collaborate with other marketing personnel to accomplish brand initiatives.
Education and Experience Requirements
- High school diploma or equivalency
- A minimum of four (4) years of marketing experience in event planning
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
- Experience in Google Suite, preferred
- Experience in Asana (project management software) preferred
Other Requirements
Skills and Competencies:
- Job Knowledge & Technical Ability: Strong organizational skills to coordinate logistics, vendors, and on-site execution for events and tradeshows. Accuracy in handling inventory, agreements, and shipment tracking. Effective communicator who works well with internal teams, vendors, and external partners. Ability to troubleshoot event or logistical challenges and provide timely solutions. Ability to manage multiple projects and deadlines with a high degree of accuracy and attention to detail. Familiarity with vendor coordination, loan or event agreement preparation, and cross-functional collaboration with marketing, sales, and warehouse teams. Basic understanding of marketing support processes, promotional material distribution, and product launch coordination. Knowledge of event planning tools and CRM or project management software (e.g., Asana, Trello, Salesforce) is a plus. Basic understanding of marketing processes and campaign execution. An understanding of DJ and EDM culture is preferred, as well as music, live event, or entertainment industry environments.
- Initiative & Reliability: Able to work independently with minimal guidance, actively identifying and addressing issues, problem-solving, and seeking out opportunities to enhance improve work outcomes. Takes ownership of responsibilities and consistently follows through to completion, demonstrating accountability and dependability.
- Communication: Communicates clearly and effectively in both written and verbal forms. Listens attentively and engages thoughtfully and harmoniously with others. Organizes and delivers information in a clear, professional manner.
- Professionalism & Teamwork: Upholds high standards of integrity, discretion, and adherence to company guidelines. Encourages teamwork by fostering mutual respect, contributing to shared goals, and supporting a positive and inclusive work atmosphere.
- Customer Focus: Demonstrates a commitment to understanding and meeting the needs of customers. Actively seeks feedback, anticipates client requirements, and contributes to delivering high-quality products and services that enhance customer satisfaction.
- Innovation & Continuous Improvement: Embraces a mindset of curiosity and creativity, seeking opportunities to improve processes, products, or services. Encourages experimentation and learning from experiences to drive ongoing enhancement and value creation.
Travel Requirements:
- Occasional travel: Local and national travel to promotional events, trade shows, sponsorship events, etc. (up to 20%)
- Note related to travel: A valid driver's license and reliable transportation are required. This role involves regular regional travel by car and will require valid and active insurance.
Physical & Mental Demands:
- While performing the duties of this job, the employee is regularly required to stand, sit, and walk. Must be able to sit at an office workstation for an extended period of time. May need to reach, stoop, or kneel to access items.
- Must be able to talk, hear and use wrists, hands and/or fingers frequently and repetitively to operate a computer, telephone and other office productivity machinery.
- Must frequently prepare or inspect documents, and convey details or important instructions or ideas accurately, loudly, or quickly.
- Ability to work independently, and prioritize duties to ensure timely completion. The ability to collaborate is also imperative.
- Requires active listening, critical thinking, making decisions, time management, as well as administration skills.
- Ability to interact in a courteous professional manner at all times.
- Regular, predictable attendance is required. Includes adherence to the hybrid work schedule (Mon/Fri – work from home, Tues/Weds/Thurs – in-office) and core hours of 10am to 4pm on in-office workdays.
- Role may require extended periods of standing, engaging with customers, and maintaining a professional demeanor in dynamic environments when travelling and representing the company at trade shows, conferences, or similar events.
- Role occasionally involves physical activity such as lifting, carrying, and setting up booth materials and displays, as well as breaking down equipment post-event; candidates should be comfortable with repetitive movement and occasional moderate lifting, pushing and pulling (up to 25 lbs).
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Work Environment:
- No hazardous or significantly unpleasant conditions (such as in a typical office).
- Moderate noise (i.e., business office with computers, phones, printers and light traffic).
- Indoor business office environment with windows; light foot traffic within work areas.
- If travelling to represent the company at trade shows, conferences, music festivals, or similar events, this may include:
- Occasional exposure to high-volume crowds, loud audio environments, and extended periods of standing or walking.
- Occasional exposure to dynamic lighting environments during live events and tradeshows, including strobe effects, flashing lights, and low visibility setting.
- If travelling to events, visiting customers, and/or warehouse locations this may include:
- Navigating busy airports, managing time zone changes, extended sitting during flights, and maintaining focus and professionalism during long or irregular travel days.
- Driving long distances, operating a vehicle for extended periods, maintaining alertness, and managing schedules across multiple sites or client locations. Comfort with independent travel is essential.
The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WHAT WE OFFER
- Comprehensive health, dental, and vision insurance
- 401(k) with company match
- 15 days of paid time off, 2 floating holidays, and paid holidays annually
- Employee discounts on AlphaTheta and Pioneer DJ products
- Professional development and education opportunities
- A diverse, inclusive, and music-loving company culture
EQUAL OPPORTUNITY STATEMENT
AlphaTheta is an equal-opportunity employer. AlphaTheta complies with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. All qualified applicants are considered for employment without regard to an individual's race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, reproductive health decision-making, sex, gender (including gender identity and gender expression), age, sexual orientation, protected veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws. All candidates must be able to prove eligibility to work in the United States and be willing to complete a background check.
COMPANY PROFILE:
AlphaTheta Corporation is a global leader in DJ, audio, and music production technology, dedicated to driving innovation and fostering creative expression. Our mission, "One Through Music," reflects our belief in the unifying power of music and guides our efforts to deliver high-quality, inspiring tools to creators worldwide. Our portfolio includes trusted brands such as Pioneer DJ, AlphaTheta, rekordbox, KUVO, TORAIZ, and Pioneer PRO AUDIO.
Originally established in 1994 as part of Pioneer Corporation, we introduced the groundbreaking CDJ-500—transforming the DJ industry. In 2015, we became an independent entity known as Pioneer DJ Corporation and rebranded as AlphaTheta in 2020 to align with our broader vision. Headquartered in Yokohama, Japan, we operate globally with offices across the Americas, EMEA, China, and Singapore, and are a proud subsidiary of Noritsu Koki Co., Ltd., listed on the Tokyo Stock Exchange.
