Oaks Properties is looking for a friendly, organized, and detail-oriented Office Administrative Assistant to join our corporate office in Minneapolis. This role is the administrative hub of our office, supporting our executive team and helping keep daily operations running smoothly for our teams in Minnesota, Texas and Missouri.
Schedule: Monday - Friday 8am-5pm
Responsibilities
- Welcome visitors and answer incoming phone calls.
- Provide administrative support to the President and Home Office staff.
- Manage office emails, mail, filing, and general office organization.
- Coordinate meetings, conference room setup, and catering.
- Order and maintain office, kitchen, and marketing supplies.
- Scan checks, code invoices, and provide administrative support to accounting.
- Assist with planning employee events, office lunches, and company celebrations.
- Assist with special projects and support Operations, HR, and Accounting as needed.
- Run errands, including delivering packages, bank deposits, and post office trips.
- Provide office coverage at local properties when Community Managers are out.
- Travel to local properties as needed to assist with office and resident support.
Qualifications
- 3+ years of administrative or office support experience preferred.
- Strong organizational and multitasking skills.
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
- Excellent communication and customer service skills.
- Positive attitude with strong attention to detail.
- Ability to maintain confidentiality and work independently.
- Valid driver's license, reliable transportation, maintain auto-insurance and the ability to travel between company properties and local business locations as needed.
- Bilingual in English and Spanish is a plus.
At Oaks Properties, you'll join a collaborative team where your work makes a difference every day. If you enjoy helping others, staying organized, and being part of a growing company, we'd love to hear from you!
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
About the Company
Since 1970, Oaks Properties has been a family owned and operated property management company. Our focus remains true to our initial mission – to rent superior apartment homes in great neighborhoods. We build, design, transform, and manage upscale apartment communities in the places people want to be.
Job Type: Full-time
Pay: From $23.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
Application Question(s):
- Do you have reliable transportation to perform the duties of this position?
- Are you able to travel to Oaks Properties communities in Saint Paul, Minneapolis, Edina, and Minnetonka, as well as run business-related errands, as needed?
- Can you provide proof of current automobile insurance if offered employment?
Education:
Experience:
- Administrative or Clerical: 3 years (Required)
Language:
License/Certification:
- Driver's License (Required)
Work Location: In person
