Under general supervision, reviews, records, preserves, maintains and protects the integrity of all recorded documents. The Recorders office is the “Keeper of the Records” with recorded documents dating back to the 1800’s.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
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Computer applications such as Winscape, Landmark, Microsoft Suite and Enterprise ERP Software (Tyler/Munis).
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Business arithmetic.
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Standard office practices and procedures, including filing and the operation of standard office equipment.
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Codes, policies and procedures regarding the recordation of legal documents.
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Record keeping principles and practices.
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Correct business English, including spelling, grammar and punctuation.
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Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill in:
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Making accurate arithmetic calculations.
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Reviewing detailed documents for completeness, accuracy and compliance with regulations.
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Interpreting, applying and explaining applicable codes and regulations.
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Reading, interpreting and explaining rules, policies and procedures.
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Maintaining accurate records and files.
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Preparing clear and concise reports, correspondence and other written materials.
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Working without close supervision in standard work situations.
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Establishing and maintaining effective working relationships with those contacted in the course of the work.
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Contributing effectively to the accomplishment of team or work unit goals, objectives and activities; typing skills.
Education and Experience:
Equivalent to a High School Diploma or GED AND two (2) years of related administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources.
REQUIRED CERTIFICATIONS, LICENSES, AND REGISTRATION:
All required licenses and certificates must be maintained in active status without suspension or revocation throughout employment.
SUPERVISION RECEIVED AND EXERCISED:
Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling between offices.
