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Administrative Assistant - Well established Construction Company

PPD -
Petaluma, CA

Quick Apply

Job Details

Full-time
$26 - $34 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Teamwork
English
Attention to detail
Construction industry experience
Construction administrative experience
Office experience

Full Job Description

Overview

Award-winning Sonoma County contractor is seeking an experienced Administrative Assistant to join our Petaluma-based team.

This is a key, highly visible position within our company. You will support day-to-day office and construction operations, handle critical documentation, and regularly interact with clients, vendors, and contractors. The right person helps keep projects moving and the office running smoothly.

We’re looking for someone who is organized, proactive, professional, and comfortable managing multiple priorities. You should be confident using Microsoft Office and Google Docs, communicate clearly, and enjoy being part of a collaborative, long-standing team.

Key Responsibilities

Answer phones and greet clients professionally
Schedule appointments, meetings, and coordinate calendars
Prepare correspondence, proposals, contracts, change orders and change order billings
Submit permit applications, coordinate inspections
Organize and maintain electronic and paper files
Track licenses, insurance certificates, and vendor information
Support accounting and project staff as needed
Assist with general office and administrative functions

Qualifications

Construction office experience required
Fluent in English and Spanish a plus
Strong Microsoft Office and Google Docs skills
Excellent written and verbal communication
Highly organized with strong attention to detail
Dependable, responsible, professional, good attitude and self-motivated

This is a full-time, long-term position for someone looking to grow with a respected local company.

Pay: $26.00 - $34.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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Administrative Assistant - Well established Construction Company

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