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Student Assistant – Administrative & Program Support

Santa Clara University -
Santa Clara, CA

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Job Details

Part-time

Qualifications

Website maintenance
Visitor query response
Website management
Correspondence management
Confidential information handling
Web development
Phone communication
Spreadsheets
Greeting customers
Filing
Answering guest questions
Team scheduling
Databases
Data management
Data reporting support
Productivity software
Documentation Handling
Communication skills
Editing
Entry level
Logistics planning
Office phone management
Event logistics coordination
Websites
Time management

Full Job Description

Position Title:

Student Assistant – Administrative & Program Support

Position Type:

Student (Fixed Term)

Hiring Range:

Pay Frequency:

Hourly

Position: Student Assistant – Administrative & Program Support

Location: The Retail Management Institute, Lucas Hall Suite 111

Hours: Maximum 19 hours per week

Position Summary:

The Student Assistant will provide administrative support to the Retail Management Institute through clerical tasks, scheduling, and front-desk coverage. This role is ideal for a detail-oriented, organized student seeking professional office experience. The Assistant will also help with departmental programs by supporting coordination, communication, and resource management, while gaining skills in project support, customer service, and data management.

Essential duties and Responsibilities:

Greet visitors and students, provide information or assistance
Answer and direct phone calls and emails
Assist with scheduling meetings and maintaining calendars
Prepare, proofread, and organize documents and correspondence
Assist with planning and logistics for meetings, workshops, or events
Maintain and update program files, databases, and online resources
Assist with basic website updates and development.
Provide customer service to students, staff, and external partners
Collect and organize data for reporting.
Assist with special projects and other duties as assigned

Qualifications:

Strong organizational, time management and communication skills
Ability to work independently and collaboratively in a team setting
Detail-oriented, reliable and professional
Proficiency with Microsoft Office/Google Suite
Ability to maintain confidentiality and handle sensitive information
Willingness to work onsite with a flexible schedule, including some evenings.
Adhere to all policies as outlined in the Student Handbook .

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/ .

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [email protected] or by phone at (408)554-5750. Please note : This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [email protected] .

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Refine Your Search

Santa Clara University jobs

Student Assistant – Administrative & Program Support

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Associate Director of Marketing and Communication

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Tenure-Track Assistant Professor in Strategy and Organization Theory

CSS Staff Member

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Strategic Projects Manager, University Finance Office

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Tenure-Track Assistant Professor in Organizational Behavior/Leadership

Senior Assistant Director for New Student and Parent Programs

Pre-Award Manager

Quarterly Lecturer - Electrical and Computer Engineering (2026-2027)

Lecturer in Educational Leadership

Advanced Practice Provider

Assistant Teaching Professor in Information Systems & Analytics

Senior Director of Sponsored Projects Office

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