Purchasing Specialist
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Description
Our Mission
The mission of the Texas Commission on Law Enforcement, as a regulatory State agency, is to establish and enforce standards to ensure that the people of Texas are served by highly trained and ethical law enforcement, corrections, and telecommunications personnel.
Who We’re Looking For
The Texas Commission on Law Enforcement (TCOLE) is seeking a Purchasing Specialist (Purchaser V) to join the Finance Division located at 6330 E HWY 290, Suite 200, Austin, TX.
The employee performs highly advanced (senior-level) purchasing and procurement work which involves planning, coordinating, and managing the purchase of commodities and services, preparing and managing procurement documents, monitoring and maintaining detailed records of items purchased, received, prepared, and issued.
Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
Salary is dependent on qualifications and experience. The salary range is $64,000 - $70,000. This Job Class for this position is 1934 and salary group is B21.
Examples of Work Performed
Processes CAPPS requisitions and purchase orders for routine goods and services, solicitations, grants, and contracts.
Executes emergency and proprietary purchases in full compliance with applicable laws, regulations, and agency policies.
Manages procurement card requests, ensuring all transactions meet established compliance and documentation requirements.
Coordinates purchases through the Statewide Procurement Division (SPD) and Department of Information Resources (DIR), including reviewing and drafting detailed specifications and proprietary justification letters.
Ensures adherence to purchasing requirements for commodities and services available through set‑aside programs, as well as term, DIR, and TXMAS contracts. Issues purchase orders (POs) through Texas SmartBuy and CAPPS to support timely and compliant procurement activities.
Plans, coordinates, and manages complex procurements for goods and services, preparing detailed specifications for Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Offers (RFOs), and Requests for Qualifications (RFQs).
Oversees the full solicitation lifecycle from development through contract execution, including posting to the Electronic State Business Daily (ESBD), facilitating evaluation team meetings, compiling scoring matrices, conducting cost analyses, reviewing vendor responses, determining best value, and preparing award recommendations.
Ensures all procurement activities comply with agency policies, Statewide Procurement Division (SPD) requirements, and applicable statutory regulations.
Collaborates with internal and external stakeholders throughout every phase of the procurement cycle to maintain accuracy, ensure compliance, and support timely and effective contract execution.
Manages purchase order (PO) balances to ensure alignment with associated contracts, amendments, and budgetary requirements.
Maintains complete and accurate documentation for all procurement activities.
Ensures procurement files are organized and retained in accordance with applicable records retention policies and regulatory requirements.
Supports the coordination and fulfillment of Public Information Requests, ensuring accuracy and timely response.
Serves as the backup Procurement Card Administrator, supporting procurement card operations and ensuring continuity of services and compliance with applicable policies and procedures.
May travel up to 5% of the time including occasional overnight travel. May drive and travel to attend and represent the Commission at meetings, seminars and conferences.
Pay: Up to $70,000.00 per year
Benefits:
- 401(k)
- Family leave
- Flexible spending account
- Free parking
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Experience:
- Purchasing: 3 years (Preferred)
Work Location: In person
