Construction Office Administrator
Company: Square One Home Solutions LLC
Location: In-person at our office/shop
Schedule: Monday–Friday | Full-Time
About Us
Square One Home Solutions is a growing residential remodeling company specializing in high-end basement finishing and bathroom remodeling. We are looking for an experienced Construction Office Administrator to build and organize the administrative side of our business.
This is not an entry-level position. I am looking for someone who can take ownership of the office, create systems, improve organization, and help the company operate more efficiently.
Most days, you will be the only person working in the office, so you must be self-motivated, organized, and comfortable working independently.
Responsibilities
- Organize and maintain company spreadsheets and records
- Track company expenses and spending
- Process and manage payroll
- Maintain customer and project information
- Organize and improve our software systems and accounts (JobTread, QuickBooks, Google Workspace, Microsoft Office, etc.)
- Create efficient office procedures and filing systems
- Coordinate paperwork for projects, subcontractors, and vendors
- Assist with scheduling and administrative support
- Prepare reports and organize business data
- Help implement AI tools to improve office efficiency and automate repetitive tasks
- Identify inefficiencies and recommend better systems and workflows
- Maintain a clean, organized, and professional office environment
Qualifications
- Previous experience as a Construction Office Administrator or similar role
- Strong understanding of residential construction operations
- Experience with bookkeeping and payroll
- Highly organized with excellent attention to detail
- Comfortable working independently and managing multiple priorities
- Strong communication and problem-solving skills
- Proficient with Microsoft Excel, Google Sheets, and Microsoft Office
- Experience with QuickBooks is preferred
- Experience with JobTread or similar construction management software is a plus
- Comfortable using AI tools such as ChatGPT, Claude, Gemini, or similar software to improve productivity and streamline office tasks
What We're Looking For
I'm looking for someone who brings experience and structure to the business. Since office administration is not my area of expertise, I need someone who can confidently organize our systems, improve our processes, and help build a strong operational foundation as the company continues to grow.
If you're the type of person who enjoys bringing order to chaos, creating efficient systems, and helping a growing construction company operate at a higher level, we'd love to hear from you.
Compensation: $25–$35 per hour, based on experience.
Pay: $20.00 - $30.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
