SUMMARY:
Under general direction of the Executive Assistant and Superintendent, the District Secretary is expected to perform responsible and accurate clerical, technical and public relations-type duties with a minimal amountof supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of worked performed are neither restricted to nor all encompassing of the duties to be performed under this job title.)
Provides support to the Executive Assistant and Superintendent.
Greets office visitors and takes telephone calls in a friendly and professional manner; relays information and makes referrals as necessary.
Participates in the preparation, assembling and distribution of agendas and related materials.
Researches, collects, records, maintains and distributes information, billing and statistical data pertaining to various programs.
Composes correspondence, news releases, public information, memos, reports, and other materials independently or from oral and/or written instructions.
Schedules and prepares the boardroom for events, conferences, functions and meetings.
Collects and records information and statistical data; prepares and/or assists in the preparation of surveys, directories, calendars, reports, etc.
Prepares and processes work orders and purchase orders; orders, receives, stores and distributes forms and supplies.
Updates district website, handbooks, reference materials, and manuals.
Receives, sorts and distributes mail.
Performs other duties as assigned.
QUALIFICATIONS /REQUIREMENTS:
KNOWLEDGE OF:
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Secretarial practices, procedures, and equipment.
Word processing, spreadsheet, database management, and applicable software.
Basic record-keeping procedures.
Professional telephone techniques and etiquette.
Interpersonal skills using tact, patience, and courtesy.
ABILITY TO:
Read, write, and speak English and Spanish sufficiently to successfully perform required duties.
Hear, speak, and write to receive and exchange information.
Interpret rules and policies.
Communicate effectively both orally and in writing.
Perform clerical duties such as filing, typing, duplicating and maintaining accurate records.
Establish and maintain cooperative and effective working relationships with others.
Work independently with little direction.
Operate various office machines such as typewriters, computer terminals, printers, calculators, answering machine, copiers, letter folder, multi-line telephone, etc.
Work confidentially.
Meet schedules and timelines with many interruptions.
Make arithmetic calculations with speed and accuracy.
EDUCATION/EXPERIENCE:
High school graduate or equivalent.
Type and keyboard with speed and accuracy.
Desired: One year of college and two years of increasingly responsible secretarial experience in a school district or human resource department.
WORK ENVIRONMENT/PHYSICAL DEMANDS:
Sitting and viewing a computer monitor for extended periods of time.
Dexterity of hands and fingers to operate a keyboard.
Reach, bend, and stoop to file.
Lift and move office supplies and equipment weighing up to 25 pounds.
Pay: From $24.00 per hour
Application Question(s):
- Have you ever been convicted of a felony or misdemeanor, or do you currently have a felony or misdemeanor charge pending? Convictions include a plea of guilty, nolo contendere (no contest) and/or a finding of guilty by a judge or a jury, or a conviction that has been judicially dismissed or ordered sealed, including 'expungement' granted pursuant to Penal Code section 1203.4. (Note: Exclude convictions related to the use of marijuana that are over two years old)
- Have you ever been dismissed or asked to resign from any position?
- Under Senate Bill (SB) 848, effective January 1, 2026, all applicants must provide a comprehensive employment history of every education entity they have been employed at, regardless of the role or duration. This includes all school districts, county offices of education, charter schools, and state special schools. You must list all previous service, including full-time, part-time, and substitute assignments. If you worked at multiple sites within the same district, you only need to provide that information once. Failure to disclose any previous education employment is considered a material omission and may result in the disqualification of your application or dismissal if discovered after hiring.
- When reporting employment at any educational facility, please provide the name of the school, the contact person with their phone number and email, along with their title.
- In order for your application to be complete, please answer all questions. If a questions is not applicable to you, please place a 'NA' next to the question.
- I certify that I have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application, and I understand that any omission or falsely answered statement made by me on this application, or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with the school district/County Office.
Education:
- High school or equivalent (Required)
Experience:
- Secretarial: 2 years (Preferred)
Language:
Work Location: In person
