Playing a pivotal role in UniPro's operations, the Rebate Analyst ensures the precise and punctual collection of supplier rebates for UniPro Members. The core responsibility involves processing and reconciling all incoming supplier rebate payments, guaranteeing accurate distribution to the correct Member, and liaising directly with Suppliers to secure any outstanding payments
Rebate Management Process
Verify supplier payments against submitted backups, extensively utilizing Microsoft Excel and data manipulation techniques. Additionally, employ tools like "450 Transformer" to prepare Excel files for integration into the Rebate Management Tracking System.
Reconcile supplier payments against Member accruals, addressing any discrepancies and ensuring corrections are made by Supplier Contract Maintenance representatives.
Collaborate closely with supplier contacts, employing strong written and verbal communication skills to resolve issues such as payment or backup discrepancies, aging of unresolved matters, or remittance format corrections.
Gain comprehensive understanding of rebate programs for assigned suppliers, including program parameters and exclusions. Seek clarification from UniPro Category Management and/or UniPro Approved suppliers when necessary.
Utilize effective communication and follow-up skills to prompt timely responses from suppliers and recover past due rebates. Update the Rebate Management System accurately based on supplier responses.
Conduct thorough analysis and research to prepare and distribute detailed Quarterly Supplier Reports, securing missing rebate payments for Members.
Perform detailed data comparisons to detect anomalies or discrepancies in rebate data.
Collaboration with Various Departments
Work closely with internal teams such as Category Management, Contract Maintenance, and Finance to promptly resolve supplier disputes and update contract terms as needed.
Provide support and training to internal teams on Rebate Management procedures and systems.
Attain proficiency in the new Rebate Management system when available.
Systems Development and Process Improvement
Collaborate with IT staff on Rebate Management system development initiatives, including testing programs for accuracy in test environments before implementation in live systems and providing feedback on new versions or modules.
Actively participate in design meetings for system enhancements (e.g., Microsoft D365, 450 Transformer, and Rebate Management System, offering insights and suggestions on development and functionality.
Assist in developing enhanced reporting capabilities to monitor trends, contract expiration, and compliance.
Identify opportunities for process improvement and automation to streamline Rebate Management processes.
Stay updated on industry trends and best practices in Rebate Management.
SUPERVISION GIVEN AND RECEIVED
Directly reports to the Rebate Manager.
INTERNAL/EXTERNAL CONTACTS
Internal contacts – Member Development, Finance, Category Management, and IT.
External contacts – Members, Suppliers, software providers, and providers of various operational products and services
Travel on company business as necessary.
JOB REQUIREMENTS & QUALIFICATIONS
