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EXECUTIVE ASSISTANT (FULL TIME)
City of Richardson, TX —Richardson, TX
- $23.38 - $37.22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Executive Administrator
Premier Financial Group, Inc. —Eureka, CA
- $22 - $24 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Executive Assistant
EveryStep —Des Moines, IA
- Children
- Home Health
- Senior level
Quick Apply
Executive Secretary
CAD Law, LC —Salina, KS
- $18 - $20 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Korean-English Bilingual Executive & Personal Assistant to Founder / Principal
NJ Family Office with Korean HQ —Fort Lee, NJ
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- English
- Research
- Mid-level
- Health insurance
- Paid time off
Quick Apply
3d
Executive Administrative Assistant to the President & CEO
Vantage Health System, Inc. —Dumont, NJ
- From $35.70 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the Pastor
First Baptist Lafayette —Lafayette, LA
- $40,000 - $47,500 a year
- Weekends as needed
- Background check
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
FuelCell Energy —Danbury, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
Executive Assistant
A Fast Growing AI Robotics Company —Cambridge, MA
- $35 - $55 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Disability insurance
Quick Apply
Executive Assistant (Administrative Support) - Part-Time
Waymaker Engineering —Alma, AR
- $20 - $27 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Flexible schedule
Quick Apply
Executive Assistant & Property Manager
The Briggs Companies —Big Lake, MN
- $50,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Accounts Payable/Executive Assistant
Glen Oaks Community College —Centreville, MI
- From $16.89 an hour
- Full-time
- Background check
- Research
- Office
- Health savings account
- AD&D insurance
Quick Apply
Executive Admin Assistant
Athena Real Estate Group - REMAX Advantage Plus —Rochester, MN
- $45,000 - $69,999 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Real Estate License
- Flexible schedule
Quick Apply
3d
Executive Assistant to the Head of School & Chief Finance and Operations Officer
Epiphany School —Seattle, WA
- $90,000 - $110,000 a year
- Full-time
- Background check
- Education
- US work authorization
- Health savings account
- Paid holidays
Quick Apply
4d
Administrative/Personal Assistant
Smirk's ltd —Fort Morgan, CO
- $18 - $25 an hour
- Full-time
- Microsoft Excel
- English
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Assistant Executive Director
Edgewood Healthcare —Jamestown, ND
- $53,000 - $65,000 a year
- Full-time
- HIPAA
- Mid-level
- Associate's degree
- Health savings account
- Dental insurance
Quick Apply
Executive Assistant - 5 Yrs Experience A MUST!
Blaine Kern Artists —New Orleans, LA
- $45,000 - $75,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- 5 years
- Relocation assistance
- Health insurance
Quick Apply
Office Manager / Executive Assistant
Pennswood Village —Newtown, PA
- Full-time
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4h
Executive Assistant
CME Associates, Inc. —Syracuse, NY
- $25 - $32 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant to the CEO -NONE REMOTE POSITION
Security State Bank-Wyoming —Basin, WY
- $55,000 - $62,000 a year
- Full-time
- Research
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
2d

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EXECUTIVE ASSISTANT (FULL TIME)

City of Richardson, TX -
Richardson, TX

Apply Now

Job Details

Full-time
$23.38 - $37.22 an hour

Qualifications

Report preparation
Computer operation
Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Executive administrative support
High school diploma or GED
Decision making

Full Job Description

EXECUTIVE ASSISTANT - City Manager’s Office

JOB SUMMARY
Under the general direction of the Chief Operating Officer, perform executive secretarial work requiring knowledge of department operations and familiarity with basic functions of all city departments. Provides high-level administrative and secretarial support to the City Manager’s Office and City Council. This position assists in the coordination of daily operations, communication, and documentation within the City Manager’s Office, and ensures the smooth preparation of City Council meeting agendas as needed, correspondence, and official records. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced, confidential city government environment, and perform other related work as required.

ESSENTIAL JOB FUNCTIONS

Front Desk & Customer Service Operations

Serve as the primary point of contact for the public, employees, elected officials, external agencies, and visitors to the City Manager’s Office, performing front desk and reception duties, including greeting visitors, screening and routing telephone calls, and directing individuals to the appropriate department, meeting location, or staff member.
Serve as backup to the City Hall Receptionist as needed.
Coordinate with designated backup personnel to ensure continuous reception and telephone coverage during absences and maintain a professional reception area that supports the efficient operation of City Hall and the City Manager’s Office.

Executive & Administrative Support

Serve as backup to the Executive Assistant to the Mayor and City Council/City Manager, performing all essential duties and responsibilities as assigned during their absence.
Communicate professionally and effectively in person, by telephone, and in writing; respond to inquiries and requests for information and services; provide guidance regarding City policies, procedures, programs, and services; and address concerns and complaints with tact, diplomacy, sound judgment, and a high level of customer service.
Exercise initiative and independent judgment in responding to inquiries and resolving routine issues while maintaining composure and effectiveness in high-volume, emergency, and rapidly changing situations.
Monitor visitor activity within the City Manager’s Office and report safety, security, or operational concerns to appropriate personnel.
Provide professional administrative support to the City Manager’s Office and City Council, including scheduling, calendar management, meeting coordination, travel arrangements, expense reports, correspondence, and special projects.
Reserve and coordinate meeting rooms and related scheduling requirements.
Assist in the planning and coordination of special events, community meetings, and other assigned activities, including coordinating food service and related logistical arrangements as needed.

City Council & Government Operations Support

Prepare, draft, edit, format, distribute, email, print, and mail official correspondence, memoranda, agreements, reports, and other communications on behalf of the City Manager and City Council.
Prepare and compile City Council agendas, meeting packets, supporting materials, reports, and related documentation in coordination with department directors and the City Secretary’s Office, and distribute materials to City Council members and other officials as appropriate.
Conduct research and gather information to respond to inquiries and support departmental and organizational operations.
Assist in the preparation of background materials for Homeowners Association Presidents’ Meetings and post HOA meeting agendas as assigned.

Financial and Office Administration

Manage procurement and maintenance of office and event supplies.
Prepare and reconcile departmental invoices, bills, and credit card receipts for payment in accordance with established accounting procedures.
Perform document scanning, data entry, records management, filing, and other clerical support functions; maintain organized electronic and paper filing systems; and ensure records are maintained in accordance with records retention schedules and records management policies.

Ensure confidentiality, security, and accuracy of sensitive, confidential, and official information.

OTHER JOB FUNCTIONS

Perform Notary Public services as authorized and required.
Attend evening meetings, special events, and other functions as assigned.
Perform other related duties as assigned to support the effective operation of the City Manager’s Office and City Council.

REQUIRED EDUCATION, DEGREES, CERTIFICATES AND/OR LICENSES

High School diploma required, including courses in clerical subjects; college degree preferred. Must be certified as a notary public or be able to obtain certification within 6 months of employment.

EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS

Three (3) or more years of progressively responsible administrative or executive support experience, preferably in a government or public sector setting.

Strong written and verbal communication skills, with the ability to prepare clear and professional correspondence and reports.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn municipal software applications.
Excellent organizational and time-management skills with attention to detail.
Ability to exercise initiative, sound judgment, and discretion in handling confidential matters.
Strong interpersonal skills and ability to work effectively with elected officials, staff, and the public.
Must have ability to mentally focus throughout all assigned job tasks.
Knowledge of municipal government procedures, open meetings laws, and public records requirements.
Function and perform assigned tasks efficiently in a small team environment with high-profile assignments and multiple short deadlines. Work independently in the absence of specific instruction or supervision.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is primarily performed in an office environment within City Hall and the City Manager's Office.
Frequent interaction with the public, elected officials, employees, and external agencies.
May be required to attend evening meetings, community events, and special functions.
Work may involve managing multiple priorities, interruptions, and deadlines in a fast-paced environment.
Exposure to sensitive and confidential information requiring discretion and professionalism.
Prolonged periods of sitting, standing, and walking.
Frequent use of a computer, telephone, and other standard office equipment.
Ability to communicate effectively in person, by telephone, and in writing.
Ability to lift, carry, and move office supplies, records, meeting materials, and event-related items, typically up to 20–25 pounds.
Ability to bend, stoop, reach, and file documents.
Visual acuity and manual dexterity to perform data entry, document review, and administrative tasks.

Number of available positions: 1

High School diploma required, including courses in clerical subjects; college degree preferred. Must be certified as a notary public or be able to obtain certification within 6 months of employment. Three (3) or more years of progressively responsible administrative or executive support experience, preferably in a government or public sector setting.

Code : 350-1

Type : INTERNAL & EXTERNAL

Location : GENERAL GOVERNMENT

Group : NONEXEMPT

Job Family : CITY MANAGER'S OFFICE

Job Class : EXECUTIVE ASSISTANT

SALARY RANGE: $23.38-$37.22

Apply Now

Refine Your Search

executive assistant jobs

EXECUTIVE ASSISTANT (FULL TIME)

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Korean-English Bilingual Executive & Personal Assistant to Founder / Principal

Executive Administrative Assistant to the President & CEO

Executive Assistant to the Pastor

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Executive Assistant (Administrative Support) - Part-Time

Executive Assistant & Property Manager

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Executive Assistant - 5 Yrs Experience A MUST!

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Executive Assistant

Executive Assistant to the CEO -NONE REMOTE POSITION

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