Top 97658 Executive resources Jobs

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- Health insurance
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Executive Assistant

Pacific Sports and Spine -
Eugene, OR

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Job Details

Full-time
$26 - $28 an hour

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Spreadsheet filtering
Project coordination
Bachelor's degree
Associate's degree

Full Job Description

Job Summary: The Administrative Coordinator supports the Chief Operating Officer (COO) by managing complex administrative functions, coordinating strategic initiatives, and facilitating cross-departmental operations. This role is critical to ensuring organizational efficiency, supporting expansion projects, and maintaining high standards in patient care and operational excellence.

Overview: Pacific Sports and Spine is dedicated to providing the highest level of medical treatment for its patients. This commitment is achieved through the continuous training of physicians and medical staff, fostering professional growth and achievement for every employee, and maintaining excellence in both medical practice and employment. With these principles—combined with perseverance and dedication, we strive to be a leading medical provider and employer in Lane and Douglas counties.

Key Responsibilities

Strategic & Executive Support

Manage the COO’s calendar, travel, and meeting logistics.
Prepare agendas, take minutes, and track follow-ups from Board and strategic planning sessions.
Assist in compiling monthly operational and financial reports for the Board.

Expansion & Project Coordination

Assist and oversee logistics for organizational expansion projects, including the Beverly clinic build-out.
Coordinate meetings and communications with contractors, architects, and vendors.
Track medical supply needs using spreadsheets and assist teams with ordering and delivery coordination.
Schedule and manage meetings and procurement processes for clinic furnishings.

Operations & Compliance

Support the implementation and documentation of clinic policies and procedures.
Coordinate with facility and IT vendors to ensure operational readiness.
Maintain organized records for contracts, credentialing, and compliance documentation.

Human Resources & Culture

Assist with onboarding, performance review scheduling, and HR communications.
Liaise with HR vendors for payroll and benefits documentation.
Help organize staff meetings and morale-building initiatives.

Financial & Administrative Support

Process expense reports, CME reimbursements.
Assist with billing and collections tracking under the COO’s direction.
Maintain financial filing systems and support budget preparation.
Assist with ensuring clinical research studies are properly invoiced and that payments are received.

Marketing & Community Engagement

Coordinate with external vendors on marketing campaigns and materials.
Support logistics for community outreach and promotional events.
Work with MOXY to ensure organization website is current, accurate, and oversee submitting photos, of our physicians, APPs, and team members.

Quality Assurance & Customer Service

Assist with the implementation and tracking of patient and employee satisfaction and escalate concerns to the COO.
Help monitor workflows and documentation for performance-based initiatives.

Qualifications:

Associate’s or Bachelor’s degree preferred.
3+ years of administrative or project coordination experience, ideally in healthcare.
Strong organizational, communication, and multitasking skills.
Proficiency in Microsoft Office and familiarity with clinic software systems.
Discretion in handling confidential information.

Job Type: Full-time

Pay: $26.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Location:

Eugene, OR 97404 (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Eugene, OR 97404 (Required)

Ability to Relocate:

Eugene, OR 97404: Relocate before starting work (Required)

Work Location: In person

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Refine Your Search

executive resources jobs

Executive Assistant

Senior Compensation Manager

Senior Engineer, Tailings and Closure

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Bilingual Mental Health Therapist

Executive Director LALD

Associate Attorney

Business Development Executive

Manager, Investor Relations

Principal-in-Charge/Vice President - Public Works

Senior Account Executive

RN Charge CNC Ortho Neurospine

Registered Dietician Nutritionist

Program Manager

Board Certified Behavior Analyst-Clinical Coordinator

Corporate Counsel

Registered Dietitian Nutritionist (Everett or Seattle)

RN Charge CNC Ortho Neurospine

School Director

Executive Director

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