Hello! We are looking for a responsible self-sufficient Administrative Assistant to perform a variety of administrative tasks. Duties of the Administrative Assistant include providing support to management, general managers, and hotels. The ideal candidate will be a creative problem solver, efficient in handling a wide range of administrative tasks, and strong attention to detail.
We are searching for a self-started who is well organized, flexible, and able to work independently with little or no supervision. Enjoys the administrative challenges of supporting a company of diverse people and challenges.
Strong organizational skills, flexibility, and superior attention to detail, is needed to able to work independently with little supervision. We are looking for someone with the shared work value of knowing we put their best foot forward and made a difference by supporting various companies and our people.
Duties and Responsibilities: include but are not limited to the following. Other duties may be assigned based on the needs of the company.
· Provides support for the owners of the company.
· Support for the general managers on behalf of owners at various hotels.
· Audits receipts submitted with reconciliations and requests replenishment of funds for General Manager and Area Manager checking accounts.
· Purchases items, this includes follow up on delivery as well.
· Handles accounts payable - this includes, receiving invoices, entering data onto
spreadsheet, and making prompt payments.
· Monitors general manager and credit card deposits made to bank.
· Reconciles office general expense account for submission to accountant.
· Makes sure requested reports have been submitted daily, weekly, and monthly.
· Receives and forwards all month end reports to accounting firms and management in a timely manner.
· Able to assist with processing payroll and other HR related tasks as needed.
· Checks that all reports have been received daily.
· Conducts purchase orders for hotel properties.
· Processes corporation renewals.
· Completes other task to run small businesses efficiently.
· Organizes online file system.
· Follows company processes.
Qualifications and Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Bachelor’s degree in business or related field is preferred but not required
· Very strong attention to detail and problem-solving skills are essential
· Takes ownership of job responsibilities with personal pride and accountability
· Experience with multiple locations and/or departments preferred but not required
· Very prompt, hardworking, and loves what they do
· Ability to work independently with little supervision required
· Ability to remain calm while working under pressure in a busy environment
· Ability to work within timeframe of standard policies and procedures and not miss deadlines/due dates
· Ability to maintain confidentiality related to sensitive company and employee information
· Excellent ability to multi-task, prioritize, and problem solve in a busy, fast paced environment
· QuickBooks knowledge is a plus.
· Familiar with Paycom is a plus.
· Proficiency in MS Word, Excel, Outlook, and Power Point is essential
· Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team
· Excellent time, leadership, and management skills
· Efficient in handling a wide range of administrative and executive support related tasks
· Excellent written and verbal communication skills
· Strong professionalism and organizational and planning skills
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
Application Question(s):
- What hourly rate are you willing to stay within?
Experience:
- Administrative Assistant: 5 years (Required)
- Executive Assistant: 5 years (Required)
- Accounting : 3 years (Required)
Work Location: In person
