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Data Specialist and PowerSchool Administrator - 2026-2027
Sharon Public Schools - MA —Sharon, MA
- Full-time
- Background check
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- Mid-level
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Data Specialist and PowerSchool Administrator - 2026-2027

Sharon Public Schools - MA
Sharon, MA

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Job Details

Full-time
9 days ago

Qualifications

Educational apps (educational technologies)
Data compliance
Data Integration (Data management)
Educational administrative software
Regulatory reporting
Student database management
Internet resources (educational technologies)
Student information system
Compliance reporting
Bachelor's degree
Parent communication in school administration
Cross-functional communication
Data analysis software

Full Job Description

Job Opportunity: Data Specialist and PowerSchool Administrator

Location: Sharon Public Schools

Work Year: 12-Month Schedule

Reports To: Technology Directors for the District

Position Summary

The Data Specialist and PowerSchool Administrator plays a pivotal role in managing, analyzing, and securing the district's student information data systems. This position oversees critical state and federal compliance reporting, orchestrates essential in-house academic reporting cycles, manages core educational applications, and collaborates across departments to ensure absolute data integrity and data-driven decision-making.

Core Performance Responsibilities

1. Compliance & Statutory Reporting

State Submissions: Coordinate and report all required data submissions to the Massachusetts Department of Elementary and Secondary Education (DESE), including SIMS, SSDR, SCS, and EPIMS.
Federal Submissions: Direct annual federal reporting mandates, notably the Civil Rights Data Collection (CRDC).
Specialized External Reporting: Manage enrollment, budget, and Special Education (SPED) reports for NESDEC, alongside tracking Homeless and Foster Care enrollments, and compiling the School Attending Children roster.
Liaison Duties: Act as the primary district liaison to the DESE Information Management Systems field representative, ensuring compliance with all state and federal regulations.

2. System Administration & School Operations

PowerSchool & Scheduling: Oversee database operations, application system lifecycles (from kickoff meetings to active production), and support Middle and High School administrators with master scheduling via PowerScheduler.
Academic Cycle Management: Generate report cards, progress reports, and associated metrics on predetermined district schedules.
ESPED Integration: Manage account roles/permissions within ESPED, handle data extractions, and securely reload SPED datasets back into PowerSchool.
Operational Routines: Execute comprehensive system routines for both the Beginning of the Year (BOY) and End of the Year (EOY) data transitions.
Database Infrastructure: Secure regular system backups of the central office and student databases while ensuring fluid data flow across separate district networks.
Parent Communications: Supporting parents/Guardians with students and parent accounts in Powerschool,Schoology and maintaining the parent portal.

3. In-House Reporting & General Deliverables

Maintain ongoing internal reports including Attendance, Grades, World Language tracks, and Absence tracking for Human Resources.
Generate targeted tracking reports for vulnerable student sets, such as failed students (grades D and below).
Compile data for prestigious distinctions, including National Honor Society eligibility.
Oversee logistical administrative support tasks, such as generating the physical labels/envelopes for Kindergarten Enrollment and School Attending Children mailings.
Ability to merge spreadsheet data from multiple sources including Mail Merge projects.

4. Testing, Data Analysis & Financial Collaboration

Academic Analysis: Utilize software to analyze academic achievement data; collaborate closely with the Superintendent, Director of Curriculum & Instruction, and instructional leaders to deep-dive into student test results.
Stakeholder Reporting: Design informative data packages and instructional guides to aid counselors, teachers, and administrators in interpreting data to boost classroom outcomes.
Strategic Studies: Construct research models assessing community, fiscal, and staffing factors that influence or drive overall educational excellence.
Fiscal Planning: Partner with the Finance Department to merge separate source datasets to compile and build accurate reporting frameworks for upcoming budgets.

5. User Training & Technical Support

Establish protocols, procedures, and training frameworks for all users utilizing the student information systems.
Provide ongoing professional support, troubleshoot technology issues, and upgrade hardware/peripheral components as necessary.

Core Applications Managed

The specialist will maintain, configure, and connect the following ecosystem components:

PowerSchool & PowerScheduler
PowerSchool Enrollment System
Schoology & ESPED
SchoolMessenger & School Websites

Required Qualifications

Education: Bachelor’s degree or higher from an accredited college or university.
Technical Expertise: Demonstrated professional proficiency with PowerSchool or other Student Information Systems, data analysis methodologies, and educational technologies.
Reporting Fluency: Proven experience managing state (DESE) and federal compliance data pipelines.
Interpersonal & Communication Skills: Exceptional written and verbal communication strengths with a demonstrated capacity to coordinate across staff, school administrators, parents, and community stakeholders.

Pre-Employment Requirements

Successful completion of a Criminal Offender Record Information (CORI) check.
Successful completion of a national fingerprint-based background check.

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