Top 411 Office supply Jobs

Office Logistics Coordinator
The Wet Spot Tropical Fish —Portland, OR
- $18.50 - $19.50 an hour
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- Mid-level
- Office
- QuickBooks
Quick Apply
Inside Sales and Customer Service Representative
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Revenue Analyst | MAA Corporate Office
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Executive Administrative Assistant
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Office Administrator
Twin Ports Paper and Supply —Duluth, MN
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3d
Office Administrator
Magnum Transportation (ND) —Kansas City, MO
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4d
Customer Service Representative
Metro Roofing Supplies - Poughkeepsie —Poughkeepsie, NY
- $20.63 - $26.25 an hour
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Customer Service Representative - 7p - 7a
Wagner Logistics —Monroe, LA
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2d
Receptionist/Clerical
Riverhead Building Supply Corp. —Wainscott, NY
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JOB: Strategic Buyer EMEA (Packaging) Location: Home office or Szczecin Ref. PL21- R401 – S04
Big Fish Polska Sp. z o. o. —Remote
- 5 years
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Office Assistant 1, Stores/Mail (NY HELPS), Capital District Psychiatric Center, P27426
State of New York - Mental Health, Office of —Albany, NY
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Supply Chain Inventory Analyst (Hybrid Role M-W in office)
Pet Supplies Plus —Livonia, MI
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4d

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Office Logistics Coordinator

The Wet Spot Tropical Fish -
Portland, OR

Quick Apply

Job Details

Full-time
$18.50 - $19.50 an hour

Qualifications

Written communication
Managing customer accounts
Operational analysis
Email customer support
Logistics customer service
Customer relationship management
QuickBooks
Organizational skills
Time management

Full Job Description

Job Title: Office Logistics Coordinator

Reports To: Vice President, C.O.O.

Job Summary

The Office Logistics Coordinator is responsible for providing administrative and logistical support to ensure the efficient operation of the office and the timely shipment of live freshwater fish to customers nationwide. This role is responsible for coordinating outgoing shipments, booking airline cargo, managing UPS shipping, communicating with customers, maintaining accurate records, and supporting daily office operations.

The Office Logistics Coordinator serves as a primary point of contact for customers regarding orders, shipping schedules, and delivery issues. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple time-sensitive tasks while maintaining exceptional accuracy. Because we ship live animals, attention to detail, excellent communication, and strong organizational skills are essential.

Key Responsibilities

Answer incoming phone calls and direct inquiries appropriately.
Respond to customer emails in a professional and timely manner.
Coordinate and schedule all outgoing shipments of live freshwater fish.
Book airline cargo shipments for customer orders.
Create, process, and manage UPS shipping labels and daily shipments.
Track shipments and proactively resolve shipping delays or delivery issues.
Contact customers regarding shipping schedules, order updates, out-of-stock items, and shipping-related concerns.
Recommend suitable substitutions when products are unavailable.
Facilitate customer order additions and modifications by phone or email.
Finalize customer orders and verify shipping accuracy before shipment.
Maintain customer contact information and shipping records.
Process invoices and maintain accurate customer and inventory records using QuickBooks.
Coordinate with sales and operations teams to ensure accurate order fulfillment.
Monitor shipping costs and identify opportunities to improve efficiency.
Maintain office supply inventory and notify management when replenishment is needed.
Receive deliveries and distribute incoming packages as needed.
Provide administrative support to management and other departments.
Assist with additional office projects and administrative duties as assigned.

Qualifications and Skills

Excellent written and verbal communication skills.
Exceptional customer service and interpersonal skills.
Strong organizational, planning, and time management abilities.
Demonstrated ability to manage multiple deadlines while maintaining a high level of accuracy.
Excellent attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Professional phone etiquette and email communication skills.
Proficiency in Intuit QuickBooks, including invoicing and inventory management.
Advanced proficiency in Microsoft Excel and Google Sheets.
Strong working knowledge of Microsoft Office applications.
Ability to quickly learn new software, shipping platforms, and business systems.
Experience with UPS WorldShip or similar shipping software is preferred.
Experience coordinating airline cargo shipments or freight logistics is highly preferred.

Industry Knowledge Preferred

Interest in the freshwater aquarium hobby and aquatic livestock industry.
Basic knowledge of freshwater fish species and aquarium terminology is preferred.
Understanding of the special care and logistics involved in shipping live fish is highly desirable.
Knowledge of aquarium products, fish health, and customer needs is a plus.
Willingness to learn industry regulations, shipping procedures, and best practices for transporting live aquatic animals.

Working Conditions

The Office Logistics Coordinator works in a professional office environment with regular interaction between office staff, shipping personnel, and management. This position requires prolonged periods of sitting, computer work, and frequent communication by phone and email. Occasional lifting of office supplies or shipping materials up to 40 pounds may be required.

This position offers opportunities for professional growth into customer relations, logistics management, sales support, and operations as the company continues to grow.

Pay: $18.50 - $19.50 per hour

Ability to Commute:

Portland, OR 97230 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office supply jobs

Office Logistics Coordinator

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Customer Service Representative - 7p - 7a

Receptionist/Clerical

JOB: Strategic Buyer EMEA (Packaging) Location: Home office or Szczecin Ref. PL21- R401 – S04

Office Assistant 1, Stores/Mail (NY HELPS), Capital District Psychiatric Center, P27426

Supply Chain Inventory Analyst (Hybrid Role M-W in office)

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