Top 112335 Office works Jobs

Irrigation Administrator
Rexius —Bend, OR
- $24 - $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
6d
Purchasing Admin. Assistant (Full Time, 40hrs) Tropical Shell & Gifts
Historic Tours of America —Key West, FL
- $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
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- Health insurance
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Office Administrator
Rexius —Bend, OR
- $24 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
6d
Front Office Coordinator
Infinite Home Theater —McCall, ID
- $20 - $22 an hour
- Full-time
- Office
- Residential
- High school diploma or GED
- Paid holidays
- Health insurance
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Administrative Assistant (1 year experience required)
Weathercraft Company of Goodland —Goodland, KS
- From $37,500 a year
- Online Application
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
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11d
Bilingual Chinese Office Staff - Flushing
Eosnyc —Flushing, NY
- From $20 an hour
- Email
- English
- Office
- In-person
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Office Manager
Pure Real Estate, LLC —Big Sky, MT
- $26 - $28 an hour
- Full-time
- Writing skills
- Research
- Mid-level
- Paid time off
- Employee assistance program
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8d
Ministry Associate
Hilton Head Island Community Church —Hilton Head Island, SC
- Up to $30 an hour
- Part-time
- Background check
- Google Workspace
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1h
Office and Project Coordinator
Kunimoto Architect Design Group (Guam), LLC. —Tumon, GU
- $15 - $20 an hour
- Full-time
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14h
Executive Assistant
Great Plains of Cheyenne County inc —Saint Francis, KS
- From $37,440 a year
- Full-time
- Background check
- Microsoft Excel
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- Health savings account
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District & Teaching & Learning Office Manager
Steamboat Springs School District RE2 —Steamboat Springs, CO
- $29.98 - $34.45 an hour
- Full-time
- Bilingual
- Background check
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- Health insurance
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8d
Trilingual Receptionist (English, Spanish, Creole)
AlaTrade Foods —Boaz, AL
- $15 - $17 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
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Medical Office Receptionist/Patient Coordinator Bilingual Russian
Alexander Golberg Physician, P.C. —Brooklyn, NY
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- HIPAA
- English
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Administrative Sales Support - Part-Time
Porcelanosa USA —Vienna, VA
- $15 an hour
- Microsoft Excel
- Research
- Office
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Russian-speaking Trucking Safety Assistant / Office Administrator
AIST Safety Consulting LLC —Warrenville, IL
- From $800 a week
- Full-time
- Microsoft Word
- 18 years or older
- Google Workspace
- Paid holidays
- Paid time off
Quick Apply
Administrative Assistant
DePaola,Begg & Associates PC —Hyannis, MA
- From $20 an hour
- Full-time
- Microsoft Excel
- English
- Office
- Profit sharing
- Paid holidays
Quick Apply
9d
Community Outreach Coordinator & Auto Dealership Support Asst
NYE AUTO ONEIDA, NY —Oneida, NY
- $20 - $22 an hour
- 8 hour shift
- 18 years or older
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Office Assistant
Bridgeford Trust Company —Pierre, SD
- $44,474.35 - $53,560.51 a year
- Weekends as needed
- Office
- Bachelor's degree
- US work authorization
- Health savings account
- Paid holidays
Quick Apply
2d
Dental Office Receptionist( Applicant must have prior dental experience)
Sleepy Hollow dental Arts —Tarrytown, NY
- $28 - $35 an hour
- Part-time
- Microsoft Word
- Spanish
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- Paid holidays
Quick Apply
Receptionist Medical
Monmouth Cardiology Associates, LLC —Eatontown, NJ
- From $20 an hour
- Full-time
- Writing skills
- High school diploma or GED
- Organizational skills
- Free parking
- Paid training
Quick Apply

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Irrigation Administrator

Rexius -
Bend, OR

Apply Now

Job Details

Full-time
$24 - $25 an hour
6 days ago

Qualifications

High school diploma or GED

Full Job Description

Need Help Applying: Call Andy Call Karen "Hablo Español"

Job Type: Full-time

Pay: $24-$25/hr D.O.E.

Job Summary:

The Irrigation Administrator provides essential administrative and operational support to the Irrigation Service Coordinator to ensure the smooth execution of irrigation repairs, service calls, seasonal turn-ons/blowouts, and small installations. This role serves as the primary intake support for incoming service requests, handles routine client confirmations, processes completed work orders, and handles subsequent billing. By managing the heavy flow of paperwork and initial client communications, the Irrigation Administrator helps maintain accurate logs, maximize technician efficiency, and ensure timely invoicing.

Essential Duties:

Service Intake & Triage: Receive incoming irrigation service requests via phone and email. Gather initial job details, triage the urgency of the request, and collect required documentation or signed contracts before passing them to the Coordinator for scheduling.
Client Confirmation & Updates: Reach out to clients to confirm scheduled appointments, collect pre-service acknowledgments, and notify them of minor delays or schedule adjustments as directed by the Coordinator.
Work Order Processing & Data Entry: Verify completed work orders and service tickets against field tech entries in Google Workspace apps (Sheets, Forms, Calendar). Ensure all technician notes, parts used, and hours spent are complete and accurate.
Billing & Invoicing Support: Prepare and draft initial billing statements and invoices based on verified Job Progress Report (JPR) entries, passing them to the Coordinator or Business Manager for final approval.
Technician Support: Help communicate basic job details, gate codes, or map locations to technicians. Assist the Coordinator in compiling and organizing startup or blowout folders in Google Drive. Update Technician schedules as needed, keeping Coordinator apprised of any changes.
Service Log Maintenance: Keep client account notes, service histories, and communication logs accurate, organized, and up to date.
Meeting Documentation: Attend weekly Irrigation Service Meetings and accurately document notes, tracking backlog items and action steps discussed by management.
Recurring Business Support: Assist in sending out service agreements for recurring irrigation service contracts and evergreen accounts to existing clients.

Time Tracking Reconciliation: Assist the Coordinator in cross-referencing technician timecards with completed daily work orders to ensure accurate labor tracking.

Seasonal Responsibilities

Spring (Startup Season): Assist with the massive influx of incoming activation calls and emails. Pre-populate Google Calendar/Drive files with historical system data for technicians before they hit the field.
Summer (Peak Repair Season): Handle routine status calls from anxious clients during high-heat breakages; process a high volume of completed repair tickets daily to keep the billing cycle moving fast.
Fall (Winterization Season): Assist with the high-volume coordination of mass blowout scheduling; send out preparation checklists to clients (e.g., clear access to backflow devices, shutting off inside valves).
Winter (Planning & Reconcile Season): Assist the Coordinator with digital file cleanup, updating client notes, auditing route data from the past season, and archiving closed work orders.

Safety

Follow all OSHA regulations that pertain to your job.
Report any work hazards to your lead, supervisor, or manager immediately.
Use personal protective equipment (PPE) as needed for the activities that will be assigned to you.
Participate in all safety protocols and procedures training that are relevant to your position.
Report and document all work-related job injuries and accidents on the provided form.
Attend and participate in annual safety training.

Knowledge / Skills / Abilities:

Ability to embrace and meet our standards of Excellence – REI

Reliability

o Doing what we are expected to do

o Being honest and accountable for our actions

o Being on time and on task

o Always doing what we say we will

Effort

o Working hard and consistent

o Committed to doing our jobs extremely well

o Making great products

o Providing great service

Integrity

o Honesty and Transparency

o Communicating professionally and respectfully

o Acting in the best interest of others

o Choosing the right thing over the easy thing

Organization & Detail Orientation: Exceptional capability to maintain order among hundreds of moving digital files, work orders, and client notes without losing accuracy.
Communication Skills: Professional, clear, and empathetic phone and email etiquette, especially when dealing with clients experiencing active property leaks or irrigation emergencies.
Software Proficiency: Skilled in Google Workspace (Calendar, Forms, Sheets, Drive) and Microsoft Office. Quick to learn proprietary scheduling or invoicing software.
Cooperative Spirit: Ability to take direction well, working seamlessly as a support teammate to the Coordinator and field technicians.
Self-Starter Mentality: Ability to independently manage repetitive administrative workflows and keep data clean without constant supervision.

Education / Experience:

High school diploma or equivalent.
Minimum of 3+ years of relevant experience in a heavy customer service or administrative role.
Experience in a trade, construction, or landscape dispatch/service office environment is highly preferred.

Special Requirements/Certifications/Licenses: N/A

Physical and Environmental Requirements:

May be required to lift up to 35 lbs.
Hand-eye coordination and hand, arm, and finger mobility for detailed data entry and computer work.
Active movement throughout the day: sitting, walking, standing, bending, reaching, etc.
Vision: close vision, color vision, and ability to adjust focus for extended computer screen work.
Hearing: able to satisfactorily communicate with customers, vendors, and staff members clearly over the telephone and in a bustling office setting.
Exposure to moderate noise levels.
Exposure to a fast-paced, high-volume environment during peak seasonal swings.

Additional or different duties may be assigned occasionally at the employer’s discretion.

Apply Now

Refine Your Search

office works jobs

Irrigation Administrator

Purchasing Admin. Assistant (Full Time, 40hrs) Tropical Shell & Gifts

Office Administrator

Front Office Coordinator

Administrative Assistant (1 year experience required)

Bilingual Chinese Office Staff - Flushing

Office Manager

Ministry Associate

Office and Project Coordinator

Executive Assistant

District & Teaching & Learning Office Manager

Trilingual Receptionist (English, Spanish, Creole)

Medical Office Receptionist/Patient Coordinator Bilingual Russian

Administrative Sales Support - Part-Time

Russian-speaking Trucking Safety Assistant / Office Administrator

Administrative Assistant

Community Outreach Coordinator & Auto Dealership Support Asst

Office Assistant

Dental Office Receptionist( Applicant must have prior dental experience)

Receptionist Medical

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