About Us:
RQSI is a prominent investment management firm based in Louisville, Kentucky with over 35 years’ experience in a wide range of investment areas. Our mission is to provide unique investment products with robust returns to meet the specific objectives of individual clients on a transparent and systematic basis. We are committed to operating with integrity and honesty in a work environment driven by openness and respect.
POSITION SUMMARY:
The Assistant Controller is a senior member of RQSI’s accounting and finance team, responsible for the day-to-day administration, accounting, reporting, and control processes for RQSI-managed funds and affiliated entities. The role is expected to operate with a high degree of accountability and urgency; coordinate closely with senior leadership, outside fund administrator, auditors, tax preparers, banks, clearinghouses, and internal investment personnel; and continue to automate RQSI’s back-office infrastructure.
KEY JOB DUTIES:
The following is an overview of the key duties required for this position. The scope of the position may evolve, and other tasks and responsibilities may be required.
Fund and Entity Accounting / Close Process
- Manage and oversee administration and accounting for all funds and entities maintained by RQSI, including investment partnerships, management-company activity, and non-fund investment vehicles.
- Lead the daily reconciliation process, including import and review of clearinghouse, brokerage, and bank data; reconciliation of daily investment statements; and timely distribution of investor NAV and position reports.
- Manage the monthly fund close process in coordination with the outside Fund Administrator, including review of investor capital activity, fund performance reporting, allocations, NAV support, and closeout packages.
- Lead monthly and quarterly close processes for related entities, including review of account reconciliations, journal entries, accruals, cash activity, and internal reporting packages.
- Maintain and improve closing process calendars, review procedures, and documentation standards to ensure accuracy, consistency, and timely completion of deliverables.
- Oversee monthly/quarterly billing, invoicing and cash transfers between Funds and affiliated entities.
Cash, Banking, and Investment Operations
- Coordinate and review bank, brokerage, clearinghouse, and investment account transfers, including support for capital calls, margin calls, redemptions, subscriptions, wires, and internal cash movements.
- Manage non-deployed cash across funds and entities to secure optimal interest rates while maintaining liquidity, operational readiness, and appropriate controls.
- Provide accounting and operational support for potential new investment opportunities and non-fund operations, including real estate, private equity, opportunistic investments. This would include providing due diligence, onboarding/KYC support, transaction setup, and monthly reporting.
- Ensure timely and accurate integration between QuickBooks, HedgeFox (proprietary fund accounting software), clearinghouse data, bank data, and other accounting or investment systems, particularly for non-fund investments.
Investor Reporting, Audit, Tax, and Compliance Support
- Coordinate investor onboarding, new investor setup, subscription/redemption processing, capital activity tracking, and related reporting workflows.
- Prepare and review internal performance statements and coordinate with the Fund Administrator on monthly investor statements and supporting schedules.
- Generate reporting information needed for financial statement audits of multiple funds and support compliance or regulatory audits, as applicable.
- Work with Director of Tax to support tax return preparation, including preparation and review of supporting work papers, coordinate with the Fund Administrator on fund-level returns, and assist with tax planning for entities and individuals.
- Support ongoing regulatory compliance activities, including quarterly and annual filings and continuing KYC/AML requirements. Must maintain close working relationship with outside compliance consultants to assist with ongoing and one-off compliance issues.
- Work with senior management and Fund Counsel on the preparation, distribution and regular review of all Fund related documents.
Systems, Controls, and Process Improvement
- Develop and maintain a high-level understanding of the HedgeFox data platform and how it integrates Research, Trading, Compliance, and Back Office activities.
- Identify, prioritize, and implement improvements to HedgeFox, QuickBooks workflows, reconciliation procedures, reporting templates, and data-quality controls.
- Support ongoing automation of daily, month-end, quarter-end, and year-end processes, with an emphasis on reducing manual work, improving reviewability, and strengthening internal controls.
- Serve as a senior accounting resource for internal stakeholders by anticipating issues, escalating exceptions promptly, and helping translate investment activity into accurate accounting and reporting outputs.
GENERAL EXPECTATIONS / KNOWLEDGE REQUIREMENTS:
- Four-year degree in accounting, finance, or a related field required; active CPA license required.
- At least 5-8 years of relevant experience in public accounting, fund accounting, investment management, family office, private investment, or a similarly complex accounting environment. Experience with financial or investing companies is strongly preferred.
- Strong understanding of month-end close processes, account reconciliations, investment accounting concepts, cash controls, audit support, tax workpaper preparation, and financial reporting workflows.
- Extremely proficient in Excel, including developing and working with complex workbooks, reconciliations, data imports, formulas, and exception analysis. Familiarity with SQL, database reporting, or other automation tools is a plus.
- Proficient in QuickBooks and capable of working effectively across multiple accounting, banking, reporting, and investment data systems.
- Detail-oriented, analytical, and highly organized, with strong judgment in decision-making, problem solving, prioritization, and escalation of issues.
- Able to work independently with minimal supervision while taking ownership of recurring deliverables, documentation, and continuous process improvement.
- Highest level of character, discretion, positive attitude, and integrity. Must be dependable, timely, and a motivated self-starter with a high degree of initiative.
- Strong verbal and written communication skills, including the ability to coordinate effectively with administrators, auditors, tax preparers, banks, clearinghouses, and internal team members.
- Must comply with all applicable federal, state, and local laws and regulations and must understand and comply with all RQSI policies and procedures.
COMPENSATION:
- This is a full-time salaried position, paid monthly via direct deposit.
- In addition to salary, opportunity for monthly and annual bonuses.
- Benefits include health, dental, vision, and life insurance. Other benefits include long-term disability, 401(k), paid holidays, and vacation.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Pay: $120,000.00 - $140,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
License/Certification:
Work Location: In person
