Legal Assistant Job Description
Summary and Objectives
The Legal Assistant is responsible for providing assistance to attorneys as well as performing general clerical duties when needed. The legal assistant must have knowledge of litigation procedures and processes, have experience e-filing and creating table of authorities, have familiarity with State and Federal court procedures and rules, have typing and Dictaphone transcription skills, and possess a strong knowledge of preparation of various legal documentation and correspondence. The legal assistant must have note-taking skills and be able to use proper grammar and spelling as well as the ability to multi-task. The legal assistant will work in a team setting, often five to seven attorneys with secretarial and clerical duties depending on workload of assigned attorneys while reporting to the Legal Assistant Supervisor, and assisting other legal assistants as needed.
Classification: Non-Exempt
Reports To: Legal Assistant Supervisor
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Preparing pleadings, motions, discovery demands, Affirmations in Opposition, answers, and other
legal documents and correspondence
2. Providing dictation transcription through use of headphones and a foot pedal
3. E-filing and creating table of contents and table of authorities in Word
4. Assisting attorneys in maintaining compliance with required reporting
5. Clerical work (i.e. copying, scanning, emailing, faxing) and any other clerical work needed to fully support your assigned attorneys
6. Occasional administrative work (i.e. filing, sorting and delivering mail and office supplies)
7. Other tasks as assigned
Competencies
1. Have familiarity with State and Federal court procedures and rules
2. Possess strong typing, note-taking, and multi-tasking skills
3. Possess strong grammar and spelling ability
4. Have the ability to work in a team-based setting with other legal assistants supporting a group of attorneys
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and printers. Additionally, the legal assistant will be required to transcribe digital dictation by way of headphones while using a foot pedal.
Physical Demands
This is largely a sedentary role, requiring use of typical office equipment such as a computer, printer, fax, copy machine, desk phone, headphones and foot pedal. Work is completed in a corporate office environment.
Position Type and Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. This position is not a fully-remote position and cannot be completed in its entirety outside of the office.
Travel
Travel is generally only expected in this position for training purposes.
Required Education and Experience
1. High school or equivalent education.
2. 3-5 Years Experience as an Insurance Defense Legal Assistant.
3. E-Filing Experience in NY, NJ/CT a plus
Preferred Education and Experience
1. Post high school courses in keyboard and computer techniques, basic office procedures, grammar, spelling, and writing, and transcription best practices.
2. Notary Public.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type:
Full-time (with hybrid work schedule available)
New hires are required to work on-site for the first 30 days. After this period, the Legal Assistant Supervisor will evaluate your readiness for hybrid work. Once approved, you may work a hybrid schedule, with your remote days assigned by your supervisor.
Please note: If productivity expectations are not met while working remotely, hybrid privileges may be revoked, and you will be required to return to the office full-time.
Salary Range
$25 - $30 per hour – Commensurate with Experience
PMT NY Office Locations:
Elmsford, NY / Garden City, NY / New York City, NY
We Offer a Competitive Benefit Packages to All of Our Employees, Including:
· Medical, Dental, and Vision Insurance
· Employee Assistance Program (EAP)
· Family Medical Leave (FMLA)
· Paid Family Leave (PFL)
· Domestic Partner Benefits (Same Sex)
· Short and Long-term Disability
· Firm-paid Life Insurance
· Employee Paid Accidental Death and Dismemberment insurance
· Voluntary Life Insurance
· Medical
· Dental
· Vision
· Pre-tax Parking and Transit Programs
· Pre-tax Medical and Dependent Care Flexible Spending Accounts (FSA, HRA)
· 401(k) Retirement Savings Plan
· 401(k) Match Program
· 12 Paid Holidays Per Year
· 3 Weeks of Vacation Per Year to Start
· PTO days, Bereavement and Jury Duty
· Commuter Benefits
Please email your resume, office location you are applying for, salary, and other benefit requirements to the Human Resources Manager: Stephany Dawkins ([email protected]).
About Us:
Pillinger Miller Tarallo began in 2002 with a handful of lawyers representing insurance clients in New York and has grown into over 100 lawyers located throughout New York, Connecticut, New Jersey, and Pennsylvania. We have been able to achieve this successful growth by providing highly-experienced representation to our clients in all areas of civil litigation.
Our primary objective is the swift, cost-effective resolution of cases with the most favorable outcome possible for our clients.
Our Firm is AV rated by Martindale Hubbell, the highest rating achieved only by a select group of law firms nationwide after a rigorous screening process.
Our attorneys have handled thousands of cases across numerous practice areas throughout the Northeast. Moreover, we are known as a “go to” trial firm since our attorneys have tried over 500 cases since the formation of the firm. Our approach to each and every case is to provide not only sound legal counsel, but also to ensure excellent client service. The foregoing principles have guided us over the years and have laid a foundation for our attorneys to build upon for the future.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Free parking
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Referral program
- Vision insurance
- Work from home
Application Question(s):
- Please provide your salary requirements.
Work Location: Hybrid remote in Garden City, NY 11530
