Description:
The Payroll Staff Accountant is responsible for the preparation of Clarke’s bi-weekly multi-state payroll. Candidates must be located in the continental United States and be authorized to work in the United States of America.
Essential Duties/Responsibilities:
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Reviews time sheets for fidelity to Clarke’s policies and for grant management. Contact supervisors for updates and corrections as necessary.
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Update payroll records for changes in compensation and review/confirm changes made by employees.
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Process bi-weekly payroll for all Clarke employees through payroll platform Paylocity
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Review and assist in the preparation and provision of required documentation to support various monthly and annual state(s) and federal filings as well as grant reporting obligations.
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Prepare remittance to administrator of deferred compensation (403b) plan and other benefits-related activities.
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Process employee expense reimbursements.
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Prepare and post payroll biweekly to the G/L and tracking spreadsheets.
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Respond to employee inquiries and resolve issues as appropriate.
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Prepare materials and participate in all audits (financial, benefits, funder and worker’s comp audits).
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Prepare general accounting reports and reconciliations as part of the month-end closure.
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Meet established timelines and perform all duties in accordance with generally accepted accounting principles.
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Cross train with other finance functions to provide effective backup when necessary.
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Complete special projects assigned including preparation of ad-hoc payroll and grant reports as requested.
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Maintain employee confidence and protect payroll operations by keeping confidential information.
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Duties and responsibilities may be added, deleted or modified to meet the departments or organization’s needs at the discretion of the Chief Human Resources Officer.
Other Duties:
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Maintain current knowledge of payroll and tax regulations.
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Maintain skills in the payroll (currently Paylocity) and General Ledger (currently Financial Edge) applications as well as with other tools used by the Clarke Finance and Human Resources Teams
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Assist in the administration of the 403b plan (i.e., Non-Discrimination Testing, work with auditors/USI on preparation of 5500, etc.).
Requirements:
Education, licenses, certifications, skills and experience
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Bachelor’s degree in accounting or related field (preferred)
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Experience in multi-state payroll processing (required), Fund Accounting & Grants (preferred)
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Commitment to the organization’s mission
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Strong Microsoft Excel skills including Pivot Tables and VLOOKUP
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Strong accounting skills and willingness to grow these skills.
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Strong communication skills, both written and verbal
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Ability to operate independently in a fast-paced, rapidly changing environment.
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Strong organizational skills with attention to detail
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Ability to exercise a high degree of discretion, diplomacy and tact with cultural sensitivity and ability to work with diverse groups of people.
Physical demands:
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Prolonged periods of sitting at a desk and working on a computer.
