Indiana Conference of The United Methodist Church
POSITION DESCRIPTION
Title: Administrative Assistant for the Conference
Schedule: 35 hours per week
Work Arrangement: Hybrid (in-office presence required as determined by supervisor)
FLSA Status: Non-Exempt
ACA Classification: Regular Full-Time
Supervisor: Associate Director of Administrative Services
About INUMC
The Indiana Conference of The United Methodist Church is the administrative and ministry hub for approximately 600 United Methodist churches across Indiana. Our Conference office provides the leadership, financial, and operational support that allows local churches and clergy to focus on ministry and community impact — making disciples of Jesus Christ for the transformation of the world.
About This Opportunity
If you thrive in a fast-paced environment, love keeping multiple leaders organized and moving forward, and want your administrative skills to support meaningful work — this may be exactly the right fit.
The Conference Administrative Assistant is a central role on our administrative team, providing high-level support to multiple directors at our Conference Center in Carmel. You will be the person who anticipates what's needed before it's asked, keeps communications and calendars running smoothly, and serves as a professional, welcoming point of contact for church staff, clergy, and ministry partners across Indiana.
This is not a role for someone who prefers routine and predictability. It is a role for someone who is energized by variety, takes ownership, and finds genuine satisfaction in helping a mission-driven organization function well. You don't need to be United Methodist — but the work should feel meaningful to you.
Position Summary
The Conference Administrative Assistant provides high-level administrative support to multiple directors within the Indiana Conference Center, with primary supervision from the Associate Director of Administrative Services. This position plays a central role in the planning, coordination, and execution of tasks, meetings, and events, and requires exceptional multitasking ability, keen attention to detail, and a professional demeanor in all interactions. The successful candidate will thrive in a collaborative environment while managing competing priorities across multiple leaders.
Essential Functions
- Provide comprehensive administrative support to multiple directors, anticipating needs and proactively managing schedules, communications, and priorities.
- Answer and direct multi-line phone systems with professionalism; screen and route calls, take detailed messages, and respond to general inquiries.
- Maintain and oversee daily appointment calendars, ensuring all meetings and events are accurately noted, with detailed information and preparation.
- Prepare and distribute materials such as agendas, reports, and presentations in support of director-led meetings and initiatives.
- Organize and maintain files related to correspondence, meeting minutes, and other documents.
- Maintain accurate databases, contact lists, and program records.
- Ensure compliance with records retention policies and confidentiality standards.
- Assist the Associate Director of Administrative Services and the Administrative Team at the Annual Conference.
- Respond to inquiries from church staff, clergy, and internal team members regarding conference programs, events, and administrative processes.
- Attend meetings or events as directed by the Associate Director of Administrative Services.
- Partner with other Conference Assistants on joint projects, ensuring seamless execution and support.
Supervisory Responsibilities
None.
Other Duties
- Assist at the Annual Conference Session or other off-site events as requested by supervisor.
- Assist Administrative team members with tasks as requested by the supervisor.
Please note that this position description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice.
Competencies Required
1. Supportive of the mission, vision, and values of the Indiana Conference of The United Methodist Church.
2. Initiative and the ability to work proactively without constant direction.
3. Strong time management and prioritization skills.
4. Team player who also works well independently.
5. Dependability and consistent follow-through.
6. Commitment to confidentiality.
7. Event planning skills.
8. Communication proficiency, both oral and written.
9. Excellent typing and proofreading skills. Microsoft 365 proficiency.
10. Experience with database management (Salesforce), spreadsheets, event registration platforms, and design tools such as Canva.
Education & Experience
- A bachelor's degree or equivalent from an accredited institution is preferred. Equivalent work experience will be considered in lieu of a degree.
- A minimum of 2 years performing duties of a like nature, or in a position where skills and experience are deemed transferable.
Work Environment & Travel
This position's duties are performed in a professional office environment using standard equipment including computers, phones, photocopiers, scanners, and physical and electronic filing systems. In-office attendance at the Indiana Conference Center in Carmel, Indiana is required as determined by the supervisor. Occasional in-state travel may be required for the Annual Conference Session and other off-site events.
Salary & Benefits
$22–$25 hourly, commensurate with experience and demonstrated proficiency. 35 hours per week.
- Health, dental, and vision insurance.
- Retirement plan with employer contribution.
- Paid time off and holidays.
- Professional development support.
- Hybrid work schedule available, with in-office presence required as determined by the supervisor.
Equal Employment Opportunity
The Indiana Conference of The United Methodist Church is an equal opportunity employer and is committed to fostering a workplace that reflects the diversity of the communities we serve.
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Describe a specific situation where you supported more than one supervisor simultaneously and had competing priorities on the same day. What did you do? (short answer)
- This position requires in-office work at our Conference Center in Carmel, Indiana, with hybrid flexibility after an initial in-office period. Are you able to work on-site in Carmel, Indiana?
- Which of the following have you used professionally in the last two years: Microsoft Outlook, Excel or Google Sheets, Salesforce or similar CRM, Event registration platforms, Canva or similar design tools, or none of these.
Education:
Experience:
- equivalent: 2 years (Required)
Work Location: Hybrid remote in Carmel, IN 46280
