Top 4526 Jobs in Olean, NY

Administrative Assistant
CASA-Trinity —Olean, NY
- $16.00 - $17.50 an hour
- Full-time
- Customer service
- Basic math
- Office
- Health insurance
- Dental insurance
Quick Apply
Delivery driver
AJs Pizza,Subs and Grill —Olean, NY
- $16.00 - $16.50 an hour
- Part-time
- Driver's License
- Communication skills
- Entry level
- Paid training
- Flexible schedule
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5d
Restaurant Cook
AJs Pizza,Subs and Grill —Olean, NY
- From $16 an hour
- Part-time
- Customer service
- Restaurant
- Communication skills
- Paid training
- Employee discount
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5d
Home Health Aide / Personal Care Assistant
FreedomCare LLC —Cattaraugus County, NY
- $18.65 an hour
- Full-time
- Background check
- Spanish
- Experience working with individuals with disabilities
- Health insurance
- Dental insurance
Quick Apply
Cashier/Customer Service
Beef N Barrel, Inc. —Olean, NY
- Up to $16.50 an hour
- Part-time
- Customer service
- Basic math
- Mid-level
- Flexible schedule
Quick Apply
Stocker
Walmart —Olean, NY
- $16 - $29 an hour
- Overnight shift
- High school
- Forklift
- Ability to lift 50 pounds
- Paid jury duty
- Disability insurance
Store Associate
SHOE DEPT. —Olean, NY
- From $15.50 an hour
- Part-time
- Merchandising
- Entry level
- Employee discount
Quick Apply
Dental Front Desk Receptionist
Family Dental Wellness —Olean, NY
- $18 - $23 an hour
- Full-time
- Bilingual
- Google Workspace
- Dental office
- Health insurance
- Dental insurance
Quick Apply
14d
Retail Sales Associate
Marshalls —Olean, NY
- $16.00 - $16.50 an hour
- Part-time
- Merchandising
- Organizational skills
- Fair chance
- Paid parental leave
- Health savings account
2d
Medical Front Desk Receptionist
Allegany Eye Associates —Olean, NY
- $16 - $18 an hour
- Full-time
- Private practice
- Computer skills
- In-person
- Health insurance
- 401(k)
Quick Apply
Medical Assistant
Near Me Dermatology —Allegany, NY
- From $17 an hour
- Full-time
- Background check
- Administrative experience
- Surgery
- Free parking
- On-the-job training
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Office Manager
Confidential —Olean, NY
- $16.50 - $21.50 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- 401(k)
Quick Apply
Senior Account Clerk Typist
The City of Olean Housing Authority —Olean, NY
- $28 - $31 an hour
- Full-time
- Background check
- Word processing
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
7d
Customer Service / Barista / Bartender
Ellicottville Bake Shop —Ellicottville, NY
- From $800 a week
- Weekends as needed
- Serving
- Bar
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Commercial Roofer
Peterson Roofing LLC —Olean, NY
- $25 - $50 an hour
- Overtime
- Background check
- Construction site
- In-person
- Paid training
- Health insurance
Quick Apply
Victim Services Case Manager
Connecting Communities in Action —Olean, NY
- $21.13 an hour
- Full-time
- Mid-level
- Driver's License
- Psychology
- 403(b) matching
- Mileage reimbursement
Quick Apply
Management Trainee
Enterprise Mobility —Olean, NY
- $52,300 a year
- Urgently hiring
- 18 years or older
- Business development experience
- Driver's License
- Profit sharing
- Paid holidays
Office Coordinator
Venture Forthe Inc —Olean, NY
- $20 - $22 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid time off
Quick Apply
Dishwasher
Beef N Barrel, Inc. —Olean, NY
- From $16.50 an hour
- 8 hour shift
- Hospitality
- Casual dining restaurant
- Cooking
- Flexible schedule
Quick Apply
2d
Crew Member
Dunkin —Olean, NY
- $16 - $17 an hour
- Serving
- No experience needed
- Quick service & fast food restaurant
Quick Apply

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Administrative Assistant

CASA-Trinity -
Olean, NY

Quick Apply

Job Details

Full-time
$16.00 - $17.50 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Customer service
Administrative experience
High school diploma or GED
Driver's License
EMR systems
Multi-line phone systems
Clerical experience

Full Job Description

Administrative Assistant
FT (40 hours per week)
Schedule: Monday through Friday, Occasional Saturdays (hours TBD (Some evenings)
Location: 201 S Union Street Olean, NY 14760

The Office Administrative Assistant provides comprehensive administrative and organizational support while serving as the first point of contact for the Agency. This role interacts daily with clients, visitors, staff, and community partners, managing scheduling, records, and front-desk operations. The position supports a welcoming, confidential, and client-centered environment that promotes comfort, trust, and high-quality service delivery.

Essential Duties and Responsibilities

Answer a multi-line telephone system promptly and courteously; take accurate messages, respond to inquiries, provide customer service, and route calls appropriately while maintaining confidentiality.
Serve as the primary initial point of contact for the Agency, including completing full intake processes for individuals requesting initial appointments.
Manage and maintain an organized appointment calendar; schedule, confirm, and check clients in for medical and evaluation appointments while accurately updating client information in the database.
Collect client fees and reconcile daily payments against route slips; report and resolve discrepancies as needed.
Maintain organized, accurate, and accessible client files, including updating information, creating new files, and purging or archiving records in accordance with retention guidelines.
Receive, process, and distribute official documents from DSS, Probation, Parole, and other institutions; prepare required monthly OASAS reports.
Prepare paperwork, supplies, and receptacles for toxicology screenings and ensure specimens are properly prepared for laboratory submission.
Prepare receipts (route slips) and all required documentation for client appointments.
Complete admissions and discharges in the OASAS database as assigned.
Assess self-pay client fee schedules as assigned.

Secondary Functions

Maintain office supply inventory; order, receive, and stock supplies as needed.
Provide general administrative support to staff and perform other related duties as assigned.
Serve as backup office support for the Sayre clinic as needed.

Physical Demands

Prolonged computer use, including keyboard and mouse operation; visual and auditory acuity required.
Ability to move up to 50 pounds and occasionally lift up to 30 pounds.

Work Environment

Work is performed in a standard office setting.
The employee must comply with strict policies regarding a tobacco- and alcohol-free workplace.

Knowledge, Skills, and Abilities

Strong written and verbal communication skills with high attention to accuracy.
Ability to effectively manage and route calls using a multi-line phone system.
Excellent customer service skills with a consistently professional, client-focused demeanor.
Basic math skills, including addition, subtraction, multiplication, and division.
Strong organizational skills with the ability to maintain accurate records.
Proficiency with computers and database systems.
Ability to exercise sound judgment, discretion, and maintain strict client confidentiality.

Qualifications

Education

Required: High School Diploma or GED
Preferred: Associate’s Degree

Experience

Required: Previous experience in general business, clerical, and/or customer service roles.
Familiarity with common office equipment, including multi-line telephone systems, copy/fax machines, calculators, computers/printers, and shredders.

License

Valid driver’s license required.

This job description is intended to provide a description of essential job functions that are used in order to assess employee performance. It is not an all inclusive statement of job responsibilities.

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Job Type: Full-time

Pay: $16.00 - $17.50 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Education:

High school or equivalent (Required)

Experience:

Administrative: 2 years (Required)
Customer service: 2 years (Preferred)
Multi-line phone systems: 2 years (Preferred)
Microsoft Office: 2 years (Preferred)
EMR systems: 1 year (Preferred)

License/Certification:

Driver's License (Required)

Work Location: In person

Quick Apply

Refine Your Search

jobs in olean, NY

Administrative Assistant

Delivery driver

Restaurant Cook

Home Health Aide / Personal Care Assistant

Cashier/Customer Service

Stocker

Store Associate

Dental Front Desk Receptionist

Retail Sales Associate

Medical Front Desk Receptionist

Medical Assistant

Office Manager

Senior Account Clerk Typist

Customer Service / Barista / Bartender

Commercial Roofer

Victim Services Case Manager

Management Trainee

Office Coordinator

Dishwasher

Crew Member

I want to receive the latest job alert for jobs in olean, NY

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