Top 274120 ADMINISTRATIVE POSITION Jobs

Contract Administrative Services Assistant
Software Technology Inc —Nashville, TN
- Contract
- Hybrid work
- Mid-level
- Children
- Pediatrics
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Payroll Assistant
99 Ranch Market —Union City, CA
- $22 - $23 an hour
- Full-time
- Office
- Finance
- Administrative experience
- Health insurance
- Dental insurance
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Office Assistant ( Edison Office)
99 Ranch Market —Edison, NJ
- $19 - $23 an hour
- Full-time
- Microsoft Excel
- Marketing
- Inventory management
- Health insurance
- Dental insurance
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Administrative Aide
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Executive Operations Specialist
Providence In-home Care Service —Remote
- $24 - $34 an hour
- Overtime
- Remote
- Bilingual
- Microsoft Outlook
- HIPAA
- Paid time off
- Paid orientation
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11d
Administrative Analysis
CENTURION AMERICAN CUSTOM HOMES INC —Farmers Branch, TX
- $70,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
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DPA and Organization Administration
Wider Path Home Foundation —Remote
- From $30 an hour
- Part-time
- Remote
- Mid-level
- Bachelor's degree
- Continuous improvement
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Program Administrator
Stoughton Affordable Transportation Program —Remote
- $18 an hour
- Part-time
- Remote
- Clean driving record
- Computer literacy
- Mid-level
- Retirement plan
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Administrative Assistant
Strategic Results —Washington, DC
- $68,500 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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7d
Sales & Events Administrative Assistant
Marriott International, Inc —New York, NY
- $36.41 - $42.83 an hour
- Full-time
- Word processing
- Typing
- Entry level
13d
Administrative Specialist
Primera Engineers —Englewood, CO
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Continuing education credits
- Paid time off
Sales / Operations Assistant (Full-Time)
Hometress Cleaning Service —Remote
- $5 - $6 an hour
- Full-time
- Google Workspace
- Administrative experience
- Organizational skills
Admin Assistant - Camp Springs
CLEAR GLOBAL SOLUTIONS, LLC —Camp Springs, MD
- $39 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid holidays
- Disability insurance
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14d
Operations Assistant
Reyes Coca-Cola Bottling —Downey, CA
- $20.79 - $25.99 an hour
- Weekends as needed
- High school diploma or GED
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
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Administrative Support
Otoe Missouria Group —Grand Rapids, MI
- $23.85 an hour
- Full-time
- Mid-level
- Communication skills
- Time management
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Waiver Processing Assistant
Secur-Serv —Remote
- Contract
- Microsoft Outlook
- Writing skills
- Administrative experience
- Health savings account
- Disability insurance
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Administrative Specialist
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Multiple hires
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Health insurance
- Dental insurance
Administrative Assistant III - Confidential
Sarasota County Schools —Sarasota County, FL
- Day shift
- Office
- High school diploma or GED
- Entry level
4d
Administrative Associate
Cardiovascular Research Foundation —New York, NY
- $41,000 - $46,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Writing skills
- Office
- Paid holidays
- Disability insurance
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Engineering Administrative Assistant
Marriott International, Inc —Seattle, WA
- $29.50 an hour
- Full-time
- 401(k)
- Paid time off
4d

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Contract Administrative Services Assistant

Software Technology Inc -
Nashville, TN

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Job Details

Contract

Qualifications

Office supply management
Fiscal management
Business travel arrangements
Spreadsheets
Contract performance monitoring
Purchase order management
Mid-level
Invoice matching
Medical administrative support
Invoice payment processing
Documentation tools
Database management
Expense reports
Compliance reporting for grants
Child & family services
Invoice reconciliation
Procurement contract management
Document review
Data verification
SharePoint
Inventory replenishment
Productivity software
Project contract management
Faxing
Referral coordination
Budget review

Full Job Description

Nashville, TN/Hybrid
The position is hybrid. First day attendance is expected in person in Nashville, TN, for laptop deployment and new employee onboarding. Average in-person attendance in Nashville is anticipated quarterly. Travel to Nashville is non-reimbursable. The position is renewable through February 2027.
12+ Months

The Tennessee Department of Health is seeking a contract administrative services assistant within the division of Family Health and Wellness, Perinatal Infant and Pediatric Care section.

Job Overview:Summary:
Under general supervision, is responsible for professional staff administrative work of considerable difficulty and supervisory work of routine difficulty in support of line operations; and performs related work as required. Position will work in the Perinatal Infant and Pediatric Care Section, specifically with the Childhood Lead Poisoning Prevention Program (CLPPP). Position will be working in the state administrative computer system and LeadTRK (program database). Training will be provided for this program. Applicant should be proficient in Microsoft Word, Excel and the use of computer programs.

Work Activities:
1. Assisting TN CLPPP Case Management nurses with follow-up for children who have elevated blood lead tests reported to the state. Completing letters for parents and providers as directed by case manager.
2. Notifying providers of needed follow-up via letters faxed requesting follow-up.
3. Entering follow-up documentation sent from providers in response to follow-up requests into LeadTRK.
4. Making referrals to Tennessee Early Intervention System and Children Special Services as directed by case manager.
5. Document referral child enrollment outcomes from TEIS Data Coordinator (quarterly) into LeadTRK.
6. Open new cases with elevated blood lead levels as directed by nurse case management procedure and setting out follow-up for nurse review in LeadTRK database.
7. Preparing program purchase orders correctly, obtaining approval signatures, and submitting to the division purchasing manager and/or working with supervisor
to enter in Edison within 1 week of receiving complete information and in advance of event or related need.
8. Reviewing printed materials for the program at least annually. Preparing and submitting request for reprinting of materials as needed to maintain an adequate
supply in Central Stores. Review documents received from Central Stores for quantities of materials remaining in stock for distribution and re-order printed materials as needed.
9. Receive vendor payment requests after review and verification from the contract processing worksheet within three business days of receipt of complete information and submit to program director for signature.
10. Compile, copy, and send meeting materials, grant applications, and required reports accurately as requested within 3 days, as requested by the TN CLPPP program director.
11. Prepare and accurately complete all documents for in and out-of-state travel requests within 3 business days of receiving complete information for TNCLPPP staff throughout the state fiscal year.
12. Email status of each contract being renewed to the program director at least monthly and per request to assure all contracts are finalized prior to the start of the new contract cycle.
13. Receive and process monthly invoices for payment within 3 business days of receipt of complete information, and track expenses on an Excel spreadsheet
available for review on the shared H drive or the SharePoint site. Ensure invoices are paid which match the invoice tracking spreadsheet and review with program director on a monthly basis.
14. Attend administrative meetings and trainings as scheduled, including but not limited to contracts/amendments, invoices, budgets, travel, procurement, etc.
15. Review for completeness and assist with federal and contract budgets, revisions and amendments as requested or indicated during the fiscal year in
cooperation with the program director.
16. Conduct contract monitoring as requested by the program director, including assisting with arrangements, developing, or revising tools, preparing reports on the visits, and tracking any needed follow-up.
17. Prepare or revise contract and invoice monitoring tools shared via email or Sharepoint independently, or as requested by program director.
18. Organize travel authorization and/or registration activities and prepare and compile meeting materials to meet the deadline assigned by program director.

The position is hybrid. First day attendance is expected in person in Nashville, TN, for laptop deployment and new employee onboarding. Average in-person attendance in Nashville is anticipated quarterly. Travel to Nashville is non-reimbursable. The position is renewable through February 2027.

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ADMINISTRATIVE POSITION jobs

Contract Administrative Services Assistant

Payroll Assistant

Office Assistant ( Edison Office)

Administrative Aide

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Program Administrator

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Sales / Operations Assistant (Full-Time)

Admin Assistant - Camp Springs

Operations Assistant

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Waiver Processing Assistant

Administrative Specialist

Administrative Assistant III - Confidential

Administrative Associate

Engineering Administrative Assistant

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