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Accounts Payable Clerk

Steele Memorial Medical Center -
Salmon, ID

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Job Details

Full-time
9 days ago

Benefits

Wellness program
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Accounting systems
Communication with suppliers
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Vendor relationship management
Vendor communication

Full Job Description

Located in the heart of Idaho’s picturesque countryside, Steele Memorial Rural Health Clinic, is a small, community centered rural hospital dedicated to providing compassionate and high-quality care to our patients. We pride ourselves on fostering a supportive collaborative work environment that values every team member. If you’re seeking a fulfilling career where you can make a real impact in a tight-knit community, we’d love to have you join our team!

Check out all that Salmon, Idaho has to offer at the link below!

Salmon, Idaho Experience

**NOTE: This position is * NOT * remote. You must be willing to work as a local.**

** Please apply directly on our website and provide a cover letter **

Summary:

The Accounts Payable Clerk supports the financial operations of the organization by processing invoices, verifying documentation, maintaining vendor records, and ensuring timely, accurate payments. This role is detail-driven, deadline-oriented, and essential to maintaining strong internal controls and positive vendor relationships.

Duties/Responsibilities:

Receive, date-stamp, review, and enter invoices into the accounting system; verify accuracy, coding, and required documentation.

Separate invoices by purchase order and direct expense.

Flag discrepancies and coordinate resolution with department leaders.

Route invoices for approval; track outstanding approvals; follow up to ensure timely processing.

Respond to vendor inquiries, request missing documentation, and resolve payment issues professionally.

Prepare and issue weekly vendor payments, including ACH and check runs; verify payment accuracy and supporting documents.

Ensure vendor checks are mailed out, and employee reimbursements are placed in their director’s internal mailbox timely after Accounting Director approval.

Maintain organized files for invoices, approvals, and payment records in accordance with audit standards.

Collect W-9’s, verify tax information, and assist with new vendor onboarding.

Ensure all AP activities follow internal controls, contract requirements, and organizational policies.

Review reimbursement requests for accuracy, receipts, and policy alignment.

Count petty cash/ registers in cafeteria, fiscal services, RHC, specialty clinic and business office quarterly.

Review vendor statements and request missing invoices.

Void/re-issue staled dates checks.

Issue refunds check to patients and insurers.

Resolves accounts payable related inquiries.

Performs month end A/P closing.

Back up Payroll Duties:

All backup Payroll performed by the Accounting Clerk must be approved by the CFO.

Maintains the integrity and confidentiality of employee information related to payroll and personal details.

Adherent to privacy laws and general data protection regulations that govern the handling of employee information.

Process payroll in the absence of the payroll clerk, ensuring timely and accurate payment to employees.

Maintain employee records, including time sheets, benefits, and deductions.

Calculate and update payroll information, including bonuses, overtime and deductions.

Respond to employee inquiries regarding payroll, timesheets and tax forms.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Other duties may be assigned as needed by supervisor.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or equivalent; associate degree in accounting preferred.

1-2 years of experience in accounts payable or general accounting.

Experience in healthcare, nonprofit, or government accounting preferred.

Proficiency with accounting software and Microsoft Office (Excel, Outlook)

Strong attention to details, accuracy, organization.

Professional communication skills with vendors and internal departments.

At Steele Memorial Hospital we prioritize maintaining a healthy work-life balance, allowing our employees to enjoy their personal lives while pursuing their professional goals.

Competitive salary and comprehensive benefits package, including health, dental, vision, life & disability coverage and 457 Retirement.
Health Insurance benefits include access to certain services at our facility free of charge.
Maintain a healthy work-life balance is cultivated through flexible employee work scheduling, Wellness program with potential health deduction savings of up to $1,100 annually and our generous Paid Time Off policy.

Experience the beauty of rural Idaho, with outdoor activities like white water rafting; year-round fishing in the infamous Salmon River, hiking, and skiing right outside your door!

Apply Now

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