Top 6 Accounting Assistant/Bookeeper Jobs

Administrative Assistant/Bookeeper
The Vision Companies —New Brighton, MN
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Executive Personal Assistant / Bookkeeper Required
Lily Pond Services —Los Angeles, CA
- Full-time
- Hybrid work
- 5 years
- Office
- Residential
ADMIN, BOOKKEEPER (FULL TIME)
Chartwells HE —Salt Lake City, UT
- $24 - $26 an hour
- Urgently hiring
- Background check
- University
- Data entry
- Commuter assistance
- Paid holidays
Quick Apply
5d
Bookkeeper/Administrative Assistant
Azalea City Tax and Accounting —Mobile, AL
- $12 - $18 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
Quick Apply
1d
Senior Director of Engineering
PrimeNano —Santa Clara, CA
- Part-time
- 5 years
- Computer literacy
- Engineering
- Health insurance
- 401(k)

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Administrative Assistant/Bookeeper

The Vision Companies -
New Brighton, MN

Quick Apply

Job Details

Temp-to-hire | Full-time
$18 - $20 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Referral program

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Spreadsheets
Filing
Client file management
Administrative experience
Financial records management
Financial record maintenance
Desktop applications
QuickBooks
Physical document handling

Full Job Description

Administrative Assistant / Bookkeeper

Job Type: Temp-to-Hire
Schedule: Full-Time | Monday–Friday | Standard Business Hours
Work Setting: In-Person
Location: New Brighton, MN
Pay Rate: $18.00–$20.00/hour

Position Overview:
The Vision Companies is seeking a detail-oriented and organized Administrative Assistant / Bookkeeper to support both office and field operations for a well-established company in the fire protection industry. This role combines administrative and accounting responsibilities, requiring a candidate who can manage multiple priorities while maintaining a high level of accuracy and professionalism.

The ideal candidate is proactive, dependable, and thrives in a fast-paced environment where strong communication, organization, and bookkeeping skills are essential to success.

Key Responsibilities:
Administrative Support

Answer incoming phone calls and provide professional customer service
Manage incoming and outgoing mail
Maintain organized digital and paper filing systems
Support leadership with administrative and operational tasks as needed
Coordinate inspection schedules and deficiency repair processes
Process permits and maintain permit tracking logs
Prepare and maintain monthly reports, charts, and business tracking tools

Accounting & Bookkeeping

Process weekly payroll and manage payroll-related liabilities
Enter project activity and financial data into QuickBooks and Excel
Process vendor invoices and accounts payable transactions
Reconcile bank accounts on a monthly basis
Receive and record customer payments and prepare deposits
Prepare and distribute customer invoices upon project completion or on a recurring basis
Generate weekly and monthly project and contract reports
Contact customers regarding outstanding balances and monitor accounts receivable
Process lien waivers and maintain accurate documentation

Project & Operations Coordination

Maintain job tracking records through spreadsheets and accounting software
Ensure project-related information is accurate and up to date
Support communication between office personnel, field teams, vendors, and customers
Assist in maintaining efficient daily office operations

Qualifications:
Required

Associate degree in Business, Accounting, or related field, or equivalent experience
Previous bookkeeping and office administration experience
Proficiency with QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
Strong attention to detail and organizational skills
Excellent time management and multitasking abilities
Strong verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information professionally
Experience maintaining both digital and paper filing systems

Preferred

Experience in construction, service, contracting, or related industries
Experience with payroll processing and accounts receivable collections
Advanced Microsoft Excel skills

Working Conditions:

Professional office environment
Standard business hours, Monday through Friday
Frequent use of computers, phones, and office equipment
Extended periods of sitting, typing, and data entry
Regular interaction with customers, vendors, field personnel, and management
Fast-paced environment requiring strong attention to detail and accuracy

Physical Requirements

Ability to sit and work at a computer for extended periods
Frequent use of hands and fingers for typing and data entry
Ability to communicate effectively in person, via email, and by phone
Occasional standing, walking, reaching, and lifting office materials as needed
Ability to maintain focus while performing detailed accounting and administrative tasks

About The Vision Companies:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.

Benefits:

Paid time off and paid holidays
Health insurance (medical, dental, and vision)
Term life insurance and short-term disability benefits
401(k) retirement plan
Competitive wages with performance-based pay increases
Employee referral bonuses
Exciting giveaways and rewards throughout the year
Dedicated recruiter support throughout your placement

#Office1

Quick Apply

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