Top 786 Admin Assistant Executive Jobs

Executive Assistant to CEO
Alliance for Progress Charter School —Philadelphia, PA
- Full-time
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Pavago —Raleigh, NC
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- English
Quick Apply
Sr Executive Assistant
Imperative Care —Campbell, CA
- $107,000 - $121,000 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
Quick Apply
Senior Executive Assistant to the CEO, US and Americas, Europe, Middle East and Africa
Standard Chartered —New York, NY
- $95,000 - $175,000 a year
- Hybrid work
- Research
- Office
- Organizational skills
- Health savings account
- Health insurance
14d
Executive Assistant
Turner Construction Company —New York, NY
- $112,000 - $160,000 a year
- Writing skills
- 11+ years
- Office
Executive Assistant
Werfen —Georgia
- Online Application
- Spanish
- Microsoft Outlook
- 5 years
Executive Assistant
Abby Care —San Francisco, CA
- $85,000 - $110,000 a year
- Full-time
- Background check
- Office
- Senior level
- Commuter assistance
- Paid parental leave
Executive Assistant
Tata Consultancy Services —Plano, TX
- $95,000 - $100,000 a year
- Microsoft Excel
- Microsoft Outlook
- Computer Science
- Commuter assistance
- Health insurance
Admin and Finance Assistant
MIT —Cambridge, MA
- Part-time
- Inventory control
- Mid-level
- Office
Executive Assistant, Private Capital
Point72 —New York, NY
- $140,000 - $160,000 a year
- 5 years
- Office
- Organizational skills
- Tuition reimbursement
- Family leave
8d
Executive Assistant to the CEO / Household Operations Assistant
Verita AI —San Francisco, CA
- $40,000 - $100,000 a year
- Part-time
- Research
- Mid-level
- Driver's License
Quick Apply
Executive Assistant
George Mason University —Fairfax, VA
- Online Application
- Microsoft Outlook
- Customer service
- Mid-level
Senior Executive Admin Assistant
Southern Hills Hospital and Medical Center —Las Vegas, NV
- $51,812.80 - $72,529.60 a year
- Full-time
- 5 years
- Adults
- Senior level
- Employee stock purchase plan
- Disability insurance
Quick Apply
8d
Legislative Executive Admin Assistant
State of Utah —Salt Lake City, UT
- $30 - $35 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
9d
Executive Assistant to the CFO
University of Colorado —Denver, CO
- $88,118 - $95,000 a year
- Full-time
- Background check
- 5 years
- Office
- Travel reimbursement
Executive Admin Assistant
Barrister Global Services Network INC —Covington, LA
- $21.75 - $26.19 an hour
- Full-time
- Microsoft Excel
- 5 years
- English
Quick Apply
Executive Assistant
Argenx —Boston, MA
- $76,000 - $104,500 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Health insurance
- Retirement plan
Admin Assistant I
Fujitsu —Richardson, TX
- $56,999 - $81,427 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- 401(k)
Executive Assistant, Philanthropy and Gift Planning
San Francisco Foundation —San Francisco, CA
- $54.10 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
Quick Apply
Senior Executive Secretary /Executive Admin Assistant
MAG Aerospace —Arlington, VA
- $85,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Health insurance
- Tuition reimbursement

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Executive Assistant to CEO

Alliance for Progress Charter School -
Philadelphia, PA

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Customer service
Writing skills
Executive administrative support
Research
Administrative experience
Bachelor's degree
Organizational skills
Office experience

Full Job Description

Job Overview

Under the direction of the Chief Executive Officer, this position of Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant also organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities and Duties

1. Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed itineraries and agendas.

2. Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides the “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEOs time and office.

3. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines the appropriate course of action, referral, or response.

4. Provides a bridge of smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with leadership staff.

5. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer” having a sense for the issues taking place in the environment and keeping the CEO updated.

6. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.

7. Successfully completes critical aspects of deliverables with the hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects successful completion, often with deadline pressures.

9. Prepare and distribute agendas for all admin and academic admin meetings.

10. Take notes for all admin and academic admin meetings.

Qualifications

1. Bachelor’s Degree OR at least 2 years work experience in an administrative support role, preferably at the executive level.

2. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, etc.

3. Excellent proofreading and writing skills.

4. Strong organizational skills and ability to juggle multiple projects simultaneously.

5. Expert level written and verbal communication skills.

Knowledge, Skills and Abilities

1. Demonstrate very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc.

2. Demonstrated proactive approaches to problem-solving with strong decision-making capability.

3. Highly resourceful team-player, with the ability to also be extremely effective indecently.

4. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service response.

5. Forward looking thinker, who actively seeks opportunities and proposes solutions.

Job Type: Full-time

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Microsoft Powerpoint: 1 year (Required)
Administrative Experience: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

Admin Assistant Executive jobs

Executive Assistant to CEO

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Senior Executive Assistant to the CEO, US and Americas, Europe, Middle East and Africa

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Admin Assistant I

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