Top 27 Admin Assistant Executive Jobs in Mclean, VA

Administrative Assistant
Quantech Services —Chantilly, VA
- Full-time
- English
- Research
- Mid-level
7d
Executive Assistant
SES —McLean, VA
- $95,000 - $108,000 a year
- Full-time
- 7 years
- High school diploma or GED
- Senior level
6d
Executive Assistant
The MITRE Corporation —McLean, VA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Administrative Assistant
Covenant Holdings Group, LLC —Falls Church, VA
- $45,000 - $75,000 a year
- Full-time
- Writing skills
- Research
- Office
- Health insurance
Quick Apply
Executive Assistant
George Mason University —Fairfax, VA
- Online Application
- Microsoft Outlook
- Customer service
- Mid-level
Mid Level Executive Secretary /Executive Admin Assistant
MAG Aerospace —Arlington, VA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Tuition reimbursement
Senior Executive Secretary /Executive Admin Assistant
MAG Aerospace —Arlington, VA
- $85,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Health insurance
- Tuition reimbursement
Executive Business Assistant
Microsoft —Reston, VA
- $31.49 - $59.33 an hour
- Full-time
- Background check
- Customer service
- Office
3d
Junior Executive Secretary /Executive Admin Assistant
MAG Aerospace —Arlington, VA
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Health insurance
- Tuition reimbursement
(699) Admin Analyst (Front Office)
Arlo Solutions LLC —Arlington, VA
- Microsoft Outlook
- Mid-level
- Office
12d
Administrative Assistant IV - LTASC 3224
Hedgelan Consulting, LLC —Bethesda, MD
- $38.79 - $42.04 an hour
- Monday to Friday
- Word processing
- Research
- Office
Quick Apply
NIH Administrative Assistant IV - LTASC 3224
Hedgelan Consulting, LLC —Bethesda, MD
- $38.79 - $42.04 an hour
- Online Application
- Word processing
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Front Desk Administrative Assistant
True Ground Housing Partners —Arlington, VA
- From $46,200 a month
- Full-time
- Spanish
- Microsoft Outlook
- Office
- Free parking
- Commuter assistance
Quick Apply
Senior Admin Assistant
Quantech Services —Chantilly, VA
- Full-time
- 5 years
- Office
- High school diploma or GED
Consular Executive/ Senior Consular Clerk
Embassy of the Republic of Singapore —Washington, DC
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
5d
OFFICE PERSONNEL ADMIN (PART TIME)
Morrison Healthcare —Leesburg, VA
- $18.25 - $18.50 an hour
- Part-time
- Background check
- Hospital
- Word processing
- Commuter assistance
- Disability insurance
Quick Apply
Party Hosts, Camp Staff, & Administrative Support
The Little Towns Childrens Museum —Rockville, MD
- $16.50 - $19.00 an hour
- Part-time
- Writing skills
- Research
- High school diploma or GED
- Paid time off
- Flexible schedule
Quick Apply
14d
Senior Manager Executive Success & Corporate Operations
Anduril Industries —Washington, DC
- $166,000 - $220,000 a year
- Email
- Office
- 8 years
- Mentoring
Quick Apply
Program Planning, Lead Associate
Peraton —Washington, DC
- $80,000 - $128,000 a year
- Monday to Friday
- Military
- Mid-level
- Office
- Health savings account
- Paid holidays
3d
Front Desk/Administrative Assistant
Dominion Residence Of Maryland Inc —Lanham, MD
- $15 an hour
- Full-time
- Background check
- Research
- Office
- COVID-19 protective measures
- Health insurance
Quick Apply

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Admin Assistant Executive jobs near Mclean, VA

Administrative Assistant

Quantech Services -
Chantilly, VA

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Job Details

Full-time
7 days ago

Qualifications

High school diploma or GED
TS/SCI with Polygraph

Full Job Description

The Administrative Assistant position will work with a team to support a government customer's office.

Executive & General Front Office (FO) Support: Primary support for the Deputy Director and backup support to the Director. Duties include maintaining calendars and schedules of appointments, answering routine telephone calls, directing calls, taking messages, greeting and escorting visitors, and performing administrative back-up support for other offices. Manages mail distribution (retrieving, sorting, and distributing incoming mail, newspapers, faxes, and packages) and coordinates outgoing mail/packages with the mailroom. Prepares travel/training arrangements and processes travel/training accounting/vouchers for the program office. Drafts, proofreads, edits, and coordinates correspondence, while keeping the FO area tidy.

Facilities & Space Management (Alternate Space POC): Maintains the Directorate's space chart, sends to the Senior Leadership Team (SLT) for monthly edits/comments, and prints monthly. Maintains Directorate's space accuracy in ARCHIBUS. Works with the SLT to identify facility, furniture, hardware, and software needs; ensures requests meet requirements, then submits, tracks, and monitors status. Co-leads ongoing space re-configurations, coordinates office renovations, and attends Space Management Working Group meetings to provide updates to the Directorate's Front Office.

Records, Databases, & Org Charts: Serves as the Alternate Program Records Officer to maintain tracking records, filing systems, and archive files. Performs research and retrieves information from databases and resources, serving as the focal point for updates. Acts as the Alternate Lead for updating and distributing the Directorate's Org Chart monthly for the Director's review, working with other groups to track incoming/outgoing members. Generates and maintains the Directorate's Phone Tree and "Badge buddies."

Security & IT Coordination: Sends documents to Security for Classification Review. Prepares access rosters and requests security clearance transfers. Supports preparation for bi-annual Inspector General Inspections and follow-ups, ensuring projects obtain necessary site approvals. Works with the Front Office Security Admin on adding, modifying, and deleting email group aliases, and submits HelpDesk tickets for Front Office leadership. Updates and maintains the Front Office desk binder, including lock combinations and name plates on doors as personnel arrive and depart.

Event & Program Support: Supports the planning, scheduling, organizing, and execution of meetings, conferences, off-sites, and reserving related conference rooms. Participates in meetings and events, serving as a recorder or presenter of position-related information as needed. Provides event coordination for specialized events (Lunch & Learns, team events, Town Halls, All Hands, etc.). Prints new TIERs (including attachments) and sends soft copies to Chief of Staff.

Pantry & Office Maintenance: Orders office supplies and equipment, and arranges for office equipment repairs. Manages pantry operations by monitoring snack levels, keeping the area organized, and regularly cleaning out the fridge (including warning staff on a recurring basis before tossing old items).

Job Requirements

Desired Skill Set:

Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

Demonstrated experience to participate productively as a contributing member in a team environment

Demonstrated ability to be discreet and maintain confidentiality

Demonstrated experience in the use of Microsoft Office and standard computer applications

Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

Eduction: HS Diploma or GED equivalent and at least 3 years of relevant experience.

Clearance: TS/SCI with CI poly.

Due to the nature of this work and the clearance requirements, this position is 100% on-site in a secure facility.

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

Apply Now

Refine Your Search

Admin Assistant Executive jobs in Mclean, VA

Administrative Assistant

Executive Assistant

Executive Assistant

Administrative Assistant

Executive Assistant

Mid Level Executive Secretary /Executive Admin Assistant

Senior Executive Secretary /Executive Admin Assistant

Executive Business Assistant

Junior Executive Secretary /Executive Admin Assistant

(699) Admin Analyst (Front Office)

Administrative Assistant IV - LTASC 3224

NIH Administrative Assistant IV - LTASC 3224

Front Desk Administrative Assistant

Senior Admin Assistant

Consular Executive/ Senior Consular Clerk

OFFICE PERSONNEL ADMIN (PART TIME)

Party Hosts, Camp Staff, & Administrative Support

Senior Manager Executive Success & Corporate Operations

Program Planning, Lead Associate

Front Desk/Administrative Assistant

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