Top 5 Admin Assitant Jobs

Administrative Assitant - 20 hours/week
Bank W Holdings —Boston, MA
- Up to $25 an hour
- Part-time
- Hybrid work
- Mid-level
- 3 years
- In-person
- Work from home
Quick Apply
4d
MARINA ADMINISTRATIVE ASSITANT
Convenience Stores Inc —Eatonton, GA
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance

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Administrative Assitant - 20 hours/week

Bank W Holdings -
Boston, MA

Quick Apply

Job Details

Part-time
Up to $25 an hour
4 days ago

Benefits

Work from home

Qualifications

Executive administrative support
Copy editing
Database management
Customer relationship management
Meeting facilitation

Full Job Description

Part Time Nonprofit Operations Coordinator
Pay: $25/hour
Location: Hybrid – Work from Home + Travel to Boston/Cambridge Events
Schedule: Part-Time to Start | Monday–Friday, 9:00 AM–1:00 PM (remote admin hours) + scheduled evenings/weekends for performances and rehearsals
Requirements: CORI check required | Virtual interview process | Mask required at in-person events

Role Overview
We are seeking a highly organized, polished, and proactive Executive Assistant / Operations Coordinator to support the Executive Director and help keep day-to-day operations running smoothly. This is a dynamic hybrid role that combines executive support, board coordination, donor administration, event logistics, and community engagement.
The ideal candidate thrives in a fast-paced nonprofit environment, enjoys wearing many hats, and is passionate about supporting an inclusive arts mission. This role begins part-time with the potential to grow into a full-time opportunity.
Key Responsibilities
Executive Support & Liaison

Manage the Executive Director’s calendar, inbox, calls, travel, and scheduling priorities
Serve as the main liaison between the Executive Director, staff, and Board of Directors
Draft, edit, and proofread correspondence, reports, presentations, and grant materials
Handle sensitive communications with professionalism and discretion
Represent the Executive Director at partner sites, funder events, and community celebrations when needed

Board Governance & Compliance

Coordinate board and committee meetings, including scheduling and logistics
Prepare agendas, packets, records, and meeting minutes
Maintain official corporate records and governance documentation
Track action items and follow-ups from board meetings

Fundraising & Donor Support

Maintain donor CRM/database with accurate and timely updates
Prepare donor lists, acknowledgment letters, and gift summaries
Support fundraising campaigns, grant tracking, and special donor events

Operations & Event Support

Manage office vendors, supplies, and administrative systems
Support rehearsals, performances, and community outreach initiatives
Act as the day-of contact for major events and communicate urgent needs to leadership
Assist with program preparation and external partnership coordination

Ideal Background

3+ years of experience in executive support, office management, nonprofit administration, or related roles
Strong calendar management, communication, and organizational skills
Comfortable balancing remote administrative work with in-person event support
Experience supporting boards, committees, or donor databases is a plus
Professional, dependable, and able to handle confidential information
Passion for arts, community engagement, accessibility, or nonprofit work highly valued
Flexible availability for pre-scheduled evening/weekend events

Pay: Up to $25.00 per hour

Work Location: In person

Quick Apply

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Administrative Assitant - 20 hours/week

MARINA ADMINISTRATIVE ASSITANT

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