Top 49218 Administration Assistant Work experience Jobs

EXECUTIVE ASSISTANT (FULL TIME)
City of Richardson, TX —Richardson, TX
- $23.38 - $37.22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Administrative Assistant (Part Time/Contract)
Licensed To Count Inc —Remote
- $15 - $17 an hour
- Contract
- Remote
- Microsoft Outlook
- Word processing
- Research
Quick Apply
Sales Administration Assistant
Mbicycle —Remote
- English
- Administrative experience
- Recruiting
- Flexible schedule
Registered Nurse (RN)
Villa At Borgess Place —Kalamazoo, MI
- $38.40 - $45.40 an hour
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Disability insurance
- Health insurance
Quick Apply
14d
Certified Anesthesiogist Assistant
ECAA - Anesthesia Specialists —Charlotte, NC
- Full-time
- Surgery
- PALS Certification
- Hospital
Quick Apply
Reg Professional Nurse
The William George Agency for Childrens Serv —Freeville, NY
- $38 - $48 an hour
- Full-time
- CPR Certification
- Nursing
- Blood sampling
Quick Apply
Nurse Educator (RN)
Wake Robin Corporation —Shelburne, VT
- $36.70 - $44.77 an hour
- Weekends as needed
- Nursing
- RN License
- Mid-level
- 403(b) matching
- Disability insurance
Quick Apply
CRNA-Certified Registered Nurse Anesthetist
ECAA - Anesthesia Specialists —Hickory, NC
- Full-time
- Acute care
- RN License
- PALS Certification
Quick Apply
Kettering College Chair Associate Professor - Physician Assistant
Kettering Health —Kettering, OH
- Full-time
- Doctoral degree
- BLS Certification
- ACLS Certification
Assistant Health Service Director
CHESTNUT PLACE SENIOR LIVING —Berlin, VT
- $40 - $42 an hour
- Full-time
- Vital signs
- RN License
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
RN Supervisor
Northgate Health Care Facility —North Tonawanda, NY
- $36 - $38 an hour
- Part-time
- Nursing
- Skilled nursing facility
- RN License
- Dental insurance
- Paid time off
Quick Apply
7d
Registered Nurse (RN) Sub-Acute Rehab
Mary Free Bed Rehabilitation Hospital —Grand Rapids, MI
- From $34 an hour
- Weekends as needed
- Nursing
- RN License
- Customer service
- Paid holidays
- Health insurance
Registered Nurse (RN) – PM Shift
St. Paul Elder Services —Kaukauna, WI
- $37.50 - $44.50 an hour
- Part-time
- Skilled nursing facility
- RN License
- Mid-level
- Opportunities for advancement
Quick Apply
Board Certified Behavior Analyst (BCBA) - Sign on Bonus
Encircle —Harrisonburg, VA
- From $75,000 a year
- Full-time
- School experience
- Classroom
- Clean driving record
- Paid holidays
- Disability insurance
Quick Apply
RN Charge Nurse
Springhill Nursing & Rehab , LLC —Wewoka, OK
- $36 - $40 an hour
- Full-time
- Nursing
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Clinical Administrator/Patient Progression Coordinator
Dental Specialists & Implant Clinic of Iowa —Mason City, IA
- From $20 an hour
- Full-time
- Nursing
- Anatomy knowledge
- OSHA
- Health savings account
- Health insurance
Quick Apply
7d
Legal Assistant – Corporate
Spilman Thomas & Battle, PLLC —Charleston, WV
- From $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Dental Hygienist - $5,000 sign on bonus
The Dentistry Collective —San Diego, CA
- $60 - $65 an hour
- Full-time
- CPR Certification
- Dental office
- OSHA
- 401(k) matching
- Pet insurance
Radiology Physician Assistant
Central Illinois Radiological Associates, Ltd. —Peoria, IL
- $90,000 - $130,000 a year
- Full-time
- Background check
- Hospital
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Great Plains of Cheyenne County inc —Saint Francis, KS
- From $37,440 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
13d

I want to receive the latest job alert for Administration Assistant Work experience

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Administration Assistant Work experience jobs near

EXECUTIVE ASSISTANT (FULL TIME)

City of Richardson, TX -
Richardson, TX

Apply Now

Job Details

Full-time
$23.38 - $37.22 an hour

Qualifications

Report preparation
Computer operation
Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Executive administrative support
High school diploma or GED
Decision making

Full Job Description

EXECUTIVE ASSISTANT - City Manager’s Office

JOB SUMMARY
Under the general direction of the Chief Operating Officer, perform executive secretarial work requiring knowledge of department operations and familiarity with basic functions of all city departments. Provides high-level administrative and secretarial support to the City Manager’s Office and City Council. This position assists in the coordination of daily operations, communication, and documentation within the City Manager’s Office, and ensures the smooth preparation of City Council meeting agendas as needed, correspondence, and official records. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced, confidential city government environment, and perform other related work as required.

ESSENTIAL JOB FUNCTIONS

Front Desk & Customer Service Operations

Serve as the primary point of contact for the public, employees, elected officials, external agencies, and visitors to the City Manager’s Office, performing front desk and reception duties, including greeting visitors, screening and routing telephone calls, and directing individuals to the appropriate department, meeting location, or staff member.
Serve as backup to the City Hall Receptionist as needed.
Coordinate with designated backup personnel to ensure continuous reception and telephone coverage during absences and maintain a professional reception area that supports the efficient operation of City Hall and the City Manager’s Office.

Executive & Administrative Support

Serve as backup to the Executive Assistant to the Mayor and City Council/City Manager, performing all essential duties and responsibilities as assigned during their absence.
Communicate professionally and effectively in person, by telephone, and in writing; respond to inquiries and requests for information and services; provide guidance regarding City policies, procedures, programs, and services; and address concerns and complaints with tact, diplomacy, sound judgment, and a high level of customer service.
Exercise initiative and independent judgment in responding to inquiries and resolving routine issues while maintaining composure and effectiveness in high-volume, emergency, and rapidly changing situations.
Monitor visitor activity within the City Manager’s Office and report safety, security, or operational concerns to appropriate personnel.
Provide professional administrative support to the City Manager’s Office and City Council, including scheduling, calendar management, meeting coordination, travel arrangements, expense reports, correspondence, and special projects.
Reserve and coordinate meeting rooms and related scheduling requirements.
Assist in the planning and coordination of special events, community meetings, and other assigned activities, including coordinating food service and related logistical arrangements as needed.

City Council & Government Operations Support

Prepare, draft, edit, format, distribute, email, print, and mail official correspondence, memoranda, agreements, reports, and other communications on behalf of the City Manager and City Council.
Prepare and compile City Council agendas, meeting packets, supporting materials, reports, and related documentation in coordination with department directors and the City Secretary’s Office, and distribute materials to City Council members and other officials as appropriate.
Conduct research and gather information to respond to inquiries and support departmental and organizational operations.
Assist in the preparation of background materials for Homeowners Association Presidents’ Meetings and post HOA meeting agendas as assigned.

Financial and Office Administration

Manage procurement and maintenance of office and event supplies.
Prepare and reconcile departmental invoices, bills, and credit card receipts for payment in accordance with established accounting procedures.
Perform document scanning, data entry, records management, filing, and other clerical support functions; maintain organized electronic and paper filing systems; and ensure records are maintained in accordance with records retention schedules and records management policies.

Ensure confidentiality, security, and accuracy of sensitive, confidential, and official information.

OTHER JOB FUNCTIONS

Perform Notary Public services as authorized and required.
Attend evening meetings, special events, and other functions as assigned.
Perform other related duties as assigned to support the effective operation of the City Manager’s Office and City Council.

REQUIRED EDUCATION, DEGREES, CERTIFICATES AND/OR LICENSES

High School diploma required, including courses in clerical subjects; college degree preferred. Must be certified as a notary public or be able to obtain certification within 6 months of employment.

EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS

Three (3) or more years of progressively responsible administrative or executive support experience, preferably in a government or public sector setting.

Strong written and verbal communication skills, with the ability to prepare clear and professional correspondence and reports.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn municipal software applications.
Excellent organizational and time-management skills with attention to detail.
Ability to exercise initiative, sound judgment, and discretion in handling confidential matters.
Strong interpersonal skills and ability to work effectively with elected officials, staff, and the public.
Must have ability to mentally focus throughout all assigned job tasks.
Knowledge of municipal government procedures, open meetings laws, and public records requirements.
Function and perform assigned tasks efficiently in a small team environment with high-profile assignments and multiple short deadlines. Work independently in the absence of specific instruction or supervision.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is primarily performed in an office environment within City Hall and the City Manager's Office.
Frequent interaction with the public, elected officials, employees, and external agencies.
May be required to attend evening meetings, community events, and special functions.
Work may involve managing multiple priorities, interruptions, and deadlines in a fast-paced environment.
Exposure to sensitive and confidential information requiring discretion and professionalism.
Prolonged periods of sitting, standing, and walking.
Frequent use of a computer, telephone, and other standard office equipment.
Ability to communicate effectively in person, by telephone, and in writing.
Ability to lift, carry, and move office supplies, records, meeting materials, and event-related items, typically up to 20–25 pounds.
Ability to bend, stoop, reach, and file documents.
Visual acuity and manual dexterity to perform data entry, document review, and administrative tasks.

Number of available positions: 1

High School diploma required, including courses in clerical subjects; college degree preferred. Must be certified as a notary public or be able to obtain certification within 6 months of employment. Three (3) or more years of progressively responsible administrative or executive support experience, preferably in a government or public sector setting.

Code : 350-1

Type : INTERNAL & EXTERNAL

Location : GENERAL GOVERNMENT

Group : NONEXEMPT

Job Family : CITY MANAGER'S OFFICE

Job Class : EXECUTIVE ASSISTANT

SALARY RANGE: $23.38-$37.22

Apply Now

Refine Your Search

Administration Assistant Work experience jobs

EXECUTIVE ASSISTANT (FULL TIME)

Administrative Assistant (Part Time/Contract)

Sales Administration Assistant

Registered Nurse (RN)

Certified Anesthesiogist Assistant

Reg Professional Nurse

Nurse Educator (RN)

CRNA-Certified Registered Nurse Anesthetist

Kettering College Chair Associate Professor - Physician Assistant

Assistant Health Service Director

RN Supervisor

Registered Nurse (RN) Sub-Acute Rehab

Registered Nurse (RN) – PM Shift

Board Certified Behavior Analyst (BCBA) - Sign on Bonus

RN Charge Nurse

Clinical Administrator/Patient Progression Coordinator

Legal Assistant – Corporate

Dental Hygienist - $5,000 sign on bonus

Radiology Physician Assistant

Executive Assistant

I want to receive the latest job alert for Administration Assistant Work experience

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected