Top 95555 Administration Jobs

Staff Assistant to the Division of Student Life
Hamilton College —Clinton, NY
- $19 - $21 an hour
- Full-time
- School experience
- Writing skills
- Mid-level
12d
Community Outreach Coordinator & Auto Dealership Support Asst
NYE AUTO ONEIDA, NY —Oneida, NY
- $20 - $22 an hour
- 8 hour shift
- 18 years or older
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Administrative/legal
COLONY PERSONNEL —Cranston, RI
- $20 an hour
- Full-time
- Word processing
- Basic math
- English
- Paid time off
Quick Apply
1h
Executive Sales Administrator
Legacy Building Solutions —South Haven, MN
- $50,000 - $65,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
3h
Administrative Assistant
Chalk Mountain Services of Texas —Mentone, TX
- Full-time
- Microsoft PowerPoint
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
IPC Services LLC —Harmony, PA
- $17 - $18 an hour
- Full-time
- Background check
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Payroll & Administrative Coordinator
Fort Ticonderoga —Ticonderoga, NY
- $47,000 - $57,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Compliance Officer / Loan Administration Officer (5 yrs experience required)
Farmers State Bank Pine Bluffs —Pine Bluffs, WY
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Quick Apply
10d
Executive Assistant
EveryStep —Des Moines, IA
- Children
- Home Health
- Senior level
Quick Apply
Financial Planning Administrative Support
Pure Financial Advisors, LLC —San Diego, CA
- $45,000 - $50,000 a year
- Full-time
- Microsoft Word
- Office
- Finance
- Health savings account
- AD&D insurance
Quick Apply
Executive Administrator
Premier Financial Group, Inc. —Eureka, CA
- $22 - $24 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Client Administrative Manager
Steward Partners Global Advisory LLC —Largo, FL
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Business Office Manager
Green Lake Senior Living Gig Harbor —Renton, WA
- $23 - $25 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Advisor Concierge
Engel & Völkers Gestalt Group —Carmel-by-the-Sea, CA
- From $68,000 a year
- Full-time
- Google Workspace
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Echoing Hills Village Inc —Warsaw, OH
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
3d
Office Manager
Pure Real Estate, LLC —Big Sky, MT
- $26 - $28 an hour
- Full-time
- Writing skills
- Research
- Mid-level
- Paid time off
- Employee assistance program
Quick Apply
4d
ADMINISTRATIVE ASSISTANT
Wells —Valders, WI
- $17.50 - $22.00 an hour
- Full-time
- US work authorization
- Organizational skills
- In-person
- Profit sharing
- Wellness program
Quick Apply
Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Program Associate
New Jersey Primary Care Association —Township of Hamilton, NJ
- $42,000 - $46,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Access
- 403(b) matching
- Health insurance
Quick Apply
Administrator
Trinity Lutheran Church —Paw Paw, MI
- From $45,000 a year
- Full-time
- Background check
- Management
- Mid-level
- Health insurance
- 401(k)
Quick Apply
4d

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Staff Assistant to the Division of Student Life

Hamilton College -
Clinton, NY

Apply Now

Job Details

Full-time
$19 - $21 an hour
12 days ago

Qualifications

Visa requirements compliance
School experience
Website maintenance
Website management
Immigration law
Confidential information handling
Legal correspondence preparation
Email customer support
Working with immigrant populations
Educational administrative software
Phone communication
Triage
Writing skills
Student record keeping
Academic institution experience
Student database management
Filing
Student information system
Mail distribution
Scanning
Mid-level
Software administration
Microsoft Office
Hiring
Schedule management
Expense reports
Bachelor's degree
Working with students from diverse cultural backgrounds
Data management
Team management

Full Job Description

Job Description:

Position Summary :

This position will be cross trained to provide back up support for the Associate Dean of Students for Academics and the Student Support Care Team. Specific responsibilities include front desk welcoming for the Dean of Students Office, communicating effectively and confidentially with a variety of individuals both on and off campus (including parents); maintaining accurate records, coordinating correspondence; and maintaining legal immigration documents for the College’s international students.

Responsibilities

Dean of Students Office

Serve as the front line welcome for the Dean of Students office.
Provide triage support to students, families, faculty and staff with concerns for students and/or College policies and protocols both in person and via email and phone.
Interview, selects, schedules and supervises student employees hired for the Dean of Students Office.
Receives incoming telephone calls and communicates in person and in writing with parents, alumni, administrators, faculty, students, prospective students, vendors and others and provides appropriate information or refers to another individual.
Word processes and distributes diverse internal and external correspondence.
Maintains computers kept in the dean of students office for student use.
Maintains multiple areas of the dean of student’s website.

International Student Services

Serve as the primary assistant to the Director of International Student Services
Serves as a Designated School Official (DSO) for Hamilton College.
Maintains the Student and Exchange Visitor Information System (SEVIS) by keeping an accurate database of international student data including their visa status, records required by law, and financial aid packages.
Prepares legal immigration and financial documents for students with F-1 visas, if needed.
Maintains database of community members involved in the International Friendship program.
Responds appropriately to student questions concerning documents required for travel outside the U.S., employment authorization and other immigration regulations.
Organizes and maintains database for incoming first year international students, sharing it with necessary partners on campus.
Outreach to newly deposited students for citizenship documents in order to process SEVIS materials to generate I-20s. All materials sent are then scanned into OnBase for record keeping.
Constant communication with students via regular email about important dates, deadlines and programs.
Responsible for reconciling and submitting expenses for the ISS office, and MP2 program.
Provides planning and execution support for International Student Orientation and other annual programming.
Responds appropriately to student questions concerning documents required for travel outside the U.S., employment authorization and other immigration regulations.

Due the ever-evolving nature of the dean of student’s office, the staff assistant will be cross-trained to provide backup support to other Dean of Students office staff assistants. In particular, the staff assistant will work with other staff members to support critical administrative tasks of the Academic and Student Support Teams.

Qualifications & Experience

Bachelor’s degree preferred with three or more years’ experience in an administrative support role in higher education and/or international student education support role.
Demonstrated administrative, relevant experience working within a complex office.
Ability to multi-task in a fast paced, crisis-facing environment.
Demonstrated commitment and care to work with diverse communities in an academic setting.
Effective communication skills to address all levels of the College environment including students, families, staff, faculty and administration.
Demonstrated good judgment and ability to handle confidential/sensitive information with discretion.
Proficient in Microsoft and Google platforms and able to quickly train on database management systems including SEVIS, OnBase, Colleague, Titanium, WorkDay, Compass, etc.
Prior experience working in a college/university setting is preferred.

Knowledge, Skills, Abilities

Experience using multiple hardware and software platforms (MAC and PC) preferred.
Ability to learn immigration regulations related to non-immigrant student status.
Ability to understand and accurately communicate office procedure and College policy, coupled with the ability to visualize broader concepts being promoted by the dean of student’s office. Strong verbal and written communications skills; strong follow-up skills.
Demonstrated experience working in teams.
Inclination and interest in ongoing professional development.

Compensation Range:

$19.00 - $21.00

EEO Policy:

Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas.

Benefits:

For Benefits Information, please navigate to the following link:

Employment - Work at Hamilton - Hamilton College

Apply Now

Refine Your Search

Administration jobs

Staff Assistant to the Division of Student Life

Community Outreach Coordinator & Auto Dealership Support Asst

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