Top 94650 Administration Jobs

Executive Secretary
CAD Law, LC —Salina, KS
- $18 - $20 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Irrigation Administrator
Rexius —Bend, OR
- $24 - $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
6d
Onboarding Coordinator / Front Desk
Title Guaranty of Guam —Hagåtña, GU
- $11 - $15 an hour
- Full-time
- Mid-level
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
4d
Retail Sales Administrative Assistant
Grand Appliance and TV —Fitchburg, WI
- Full-time
- Organizational skills
- Associate's degree
- Entry level
Quick Apply
Office and Project Coordinator
Kunimoto Architect Design Group (Guam), LLC. —Tumon, GU
- $15 - $20 an hour
- Full-time
- Office
- Residential
- In-person
Quick Apply
22h
Office Administrator
Marnell Masonry —Las Vegas, NV
- $20 - $26 an hour
- Full-time
- Background check
- Spanish
- CPR Certification
- Health insurance
- Dental insurance
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Operations Coordinator
Janitronics —Burlington, VT
- $23 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Great Plains of Cheyenne County inc —Saint Francis, KS
- From $37,440 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
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Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Vermont
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Executive Assistant to the CEO -NON REMOTE POSITION
Security State Bank-Wyoming —Basin, WY
- $55,000 - $62,000 a year
- Full-time
- Research
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
9d
Accounts Manager/Secretary
Wood Masonry Supply Inc. —Boone, NC
- $20 - $25 an hour
- Full-time
- Mid-level
- Bachelor's degree
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
Site Manager (Administration & Human Resources)
Chetco Medical and Aesthetics —Brookings, OR
- From $25 an hour
- Email
- Internal Medicine
- HIPAA
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Office Manager/Licensed Transaction Coordinator
Premiere Property Group, LLC —Bend, OR
- $55,000 - $58,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Real Estate Operations Coordinator
PLACE —Taylors Falls, MN
- $45,000 - $50,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Administrative experience
Quick Apply
Credit Support Administrator
Farm Credit Southeast Missouri —Sikeston, MO
- 8 hour shift
- Customer service
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Production Administrative Assistant (Bilingual English/Korean)
ENF Kyle Technology —Kyle, TX
- From $38,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Bilingual Chinese Office Staff - Flushing
Eosnyc —Flushing, NY
- From $20 an hour
- Email
- English
- Office
- In-person
Quick Apply
Construction Administrator
TF Andrew Carpet One Floor & Home —New Rochelle, NY
- From $60,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Surface Ship Modernization SPIR Coordinator
AMERICAN SYSTEMS —Everett, WA
- $73,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
1d
Sales Administrator
NORTHERN ENGRAVING CORPORATION —Sparta, WI
- Full-time
- Mid-level
- Administrative experience
- Organizational skills

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Executive Secretary

CAD Law, LC
Salina, KS

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Job Details

Full-time
$18 - $20 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Executive administrative support
Organizational skills
Multi-line phone systems
Clerical experience
Legal case management

Full Job Description

Job Summary

We are seeking a dynamic and highly organized Executive Secretary to join our team. This vital role will provide high-level administrative and executive support in a legal environment. The ideal candidate will excel in managing complex calendars, coordinating client communications, maintaining confidential files, and ensuring the efficient daily operation of the office including comprehensive management of daily personal matters for multiple executive legal staff. This position offers an exciting opportunity to contribute to a fast-paced environment where proactive problem-solving and collaboration are highly valued.

Responsibilities

Provide comprehensive administrative support to attorneys and legal staff.
Manage and coordinate complex calendars, schedule client meetings, court appearances, and events using tools like Google Workspace and Clio.
Provide executive administrative support by preparing correspondence, and proofreading documents for accuracy and completeness.
Serve as a primary point of contact for clients while maintaining professionalism and confidentiality.
Coordinate client intake, maintain client files, and ensure accurate recordkeeping in both electronic and physical filing systems.
Prepare documents for court filings and legal correspondence and monitor deadlines to ensure timely submission.
Maintain attorney calendars and track important legal deadlines, appointments, and statute of limitation dates.
Answer multi-line telephone systems, screen calls, and direct inquiries appropriately.
Manage incoming and outgoing mail, email correspondence, and document distribution.
Assist with billing, invoicing, trust accounting support, and expense reporting when required.
Maintain strict confidentiality regarding client information and privileged legal matters.
Support attorneys during trial preparation, hearings, and client meetings by organizing exhibits, files, and case materials.
Ensuring organization and assistant in execution of personal administrative tasks for multiple legal executive staff.

Experience

Proven experience as an executive secretary or administrative assistant in a professional office environment.
Demonstrated expertise in office management tasks such as filing systems, data entry, and clerical support.
Strong background with the ability to handle multiple priorities simultaneously.
Proficiency in productivity software including Microsoft Office Suite (Word, Excel), Google Workspace , and calendar management tools.
Excellent organizational skills with a keen eye for detail; capable of proofreading document compilation and transcription tasks accurately.
Exceptional communication skills with professional phone etiquette and customer service experience across diverse audiences.
Office experience involving multi-line phone systems, front desk operations, filing systems, and data entry processes.

Join us to be part of a vibrant team where your organizational talents will drive efficiency while supporting leadership at the highest levels! We value proactive professionals who thrive in collaborative environments—your expertise will help shape our success every day!

Pay: $18.00 - $20.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Administration jobs

Executive Secretary

Irrigation Administrator

Onboarding Coordinator / Front Desk

Retail Sales Administrative Assistant

Office and Project Coordinator

Office Administrator

Operations Coordinator

Executive Assistant

Military Service - U.S. Air National Guard, Administration

Executive Assistant to the CEO -NON REMOTE POSITION

Accounts Manager/Secretary

Site Manager (Administration & Human Resources)

Office Manager/Licensed Transaction Coordinator

Real Estate Operations Coordinator

Credit Support Administrator

Production Administrative Assistant (Bilingual English/Korean)

Bilingual Chinese Office Staff - Flushing

Construction Administrator

Surface Ship Modernization SPIR Coordinator

Sales Administrator

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