Top 1684 Administrative/Program Assistant Jobs in Roslindale, MA

Administrative & Performance Improvement Assistant
ITALIAN HOME FOR CHILDREN INC —Jamaica Plain, MA
- $48,000 - $55,000 a year
- Full-time
- Spanish
- Office
- Bachelor's degree
- Employee assistance program
- 403(b)
Quick Apply
14d
Patient Care Coordinator
Specialty1 Partners —Norwood, MA
- $28 - $32 an hour
- Dental office
- Surgery
- High school diploma or GED
- Health savings account
- Disability insurance
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Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Boston, MA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
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12d
Operations Program Administrative Assistant
Jamaica Plain Neighborhood Development Corporation —Boston, MA
- $55,000 - $60,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- English
- Continuing education credits
- Disability insurance
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Primary Care Physician | Community Health | Boston
Whittier Street Health Center —Roxbury Crossing, MA
- $200,000 - $230,000 a year
- Full-time
- Background check
- Medicine
- BC/BE
- AD&D insurance
- Paid holidays
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Lead Instructor Coordinator
Action Ambulance Service Inc —Wilmington, MA
- Classroom
- Mid-level
- Bachelor's degree
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Assistant ACCS Clinical Team Director
Bay Cove Human Services —Boston, MA
- $77,520 - $84,520 a year
- Weekends as needed
- Bilingual
- Writing skills
- Licensed Clinical Social Worker
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Nurse Unit Manager
Alliance Health at Maples —Wrentham, MA
- $70,000 - $82,000 a year
- 8 hour shift
- Nursing
- Skilled nursing facility
- Microsoft Outlook
- Free parking
- AD&D insurance
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6d
ACCS Clinical Team Director
Bay Cove Human Services —Boston, MA
- $89,760 - $94,750 a year
- Weekends as needed
- Bilingual
- Medication administration
- Addiction Medicine
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Assistant Director/Pedagogista
Open Center for Children —Somerville, MA
- $68,000 - $78,000 a year
- Full-time
- Background check
- Classroom
- CPR Certification
- Paid holidays
- Health insurance
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14d
Nurse Practitioner Anchor—Family NP Residency Program
Mattapan Community Health Center Inc —Boston, MA
- $100,000 a year
- Full-time
- Spanish
- CPR Certification
- Nursing
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Behavior Analyst (BCBA) - Hybrid
Autism Learning Partners —Burlington, MA
- $82,000 - $93,000 a year
- 8 hour shift
- Current TB test
- Mid-level
- Criminal background check
- Continuing education credits
- Disability insurance
Quick Apply
6d
Human Resources Assistant
Ellenhorn LLC —Arlington, MA
- $24 - $29 an hour
- Part-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
Special Education Teacher
Walker, Inc. —Needham, MA
- $57,800 - $73,000 a year
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Behavior Analyst (BCBA) - Hybrid
Autism Learning Partners —Weymouth, MA
- $82,000 - $93,000 a year
- 8 hour shift
- Hybrid work
- Current TB test
- Mid-level
- Criminal background check
- Continuing education credits
- Disability insurance
Quick Apply
Assistant Director of Nursing
Chestnut Woods Rehabilitation & Healthcare Center —Saugus, MA
- $90,000 - $120,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- RN License
- Dental insurance
- Tuition reimbursement
Quick Apply
6d
Bank Branch Supervisor
Watertown Savings Bank —Watertown, MA
- $22.97 - $28.22 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
School Based Board Certified Behavior Analyst (BCBA)
Community Autism Services —Andover, MA
- $83,000 - $103,000 a year
- Full-time
- School experience
- Classroom
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Director of Special Education
ITALIAN HOME FOR CHILDREN INC —Jamaica Plain, MA
- $85,000 - $95,000 a year
- Full-time
- HIPAA
- Master's degree
- Experience working with children
- Employee assistance program
- 403(b)
Quick Apply
Physical Therapist - PT - Full Time
Preferred Therapy Solutions, LLC —Chelmsford, MA
- Full-time
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
14d

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Administrative & Performance Improvement Assistant

ITALIAN HOME FOR CHILDREN INC -
Jamaica Plain, MA

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Job Details

Full-time
$48,000 - $55,000 a year
14 days ago

Benefits

Employee assistance program
403(b)
Life insurance

Qualifications

Customer communication
HIPAA compliance
Electronic health records (EHR) management
Spreadsheets
Data interpretation
Productivity software
Clinical confidentiality policies
Cross-functional collaboration

Full Job Description

The Administrative and Performance Improvement Assistant performs administrative tasks, handles functions of the front desk of the organization, and supports operational functions of the Compliance and Quality Improvement (CQI) Department. The essential functions and duties for this position will be done in collaboration with and/or under the supervision of the Chief Operating Officer. This position supports all programs of the Italian Home for Children and requires an understanding of the variety and scope of services provided across the agency, as well as objectivity and commitment to supporting and encouraging high-quality service delivery. Additionally, the assistant aims to relieve leaders of administrative tasks to create more efficiency. This position requires excellent customer service skills, the ability to manage multiple tasks, and the skill to shift focus based on priorities. The assistant must have strong attention to detail and be organized. This position is Monday-Friday in person during daytime.

The intent of this job description is to provide a representative summary of the duties and responsibilities that will be required of the position, but additional responsibilities may be required. Employees are expected to perform job related tasks other than those specifically presented in this description.

The expected base annual salary for this role is between $48,000-$55,000 USD, dependent on experience. This number does not reflect additional compensation-related benefits such as PTO, medical and life insurance, EAP, and the Italian Home for Children 403(b) retirement plan.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Administrative Tasks:

Maintain excellent customer service skills; greeting callers and visitors in a way that demonstrates the positivity and values of IHC
Complete photocopying, scanning documents, maintaining calendars, and more
Sort agency mail and packages for all departments and maintain rapport with delivery personnel
Manage ordering including office supplies, food orders and other transactions as requested
Assist with event planning when needed/requested
Prepares the conference room and materials for regular meetings, including new hire orientation, leadership meetings, etc.

Compliance:

Support programmatic chart reviews, track compliance, and maintain systems for proof of completion by deadlines
Assist with contract management as requested, including pursuing signatures from senior leaders, returning signed copies to external parties and filing originals
Support the CQI team with licensing and accreditation activities
Assist with periodic review of Programs’ compliance with external regulatory bodies
Serve as point person and organizer of record retention and record request practices
Track compliance of employee training requirements including managing training spreadsheets and inputting data into the HRIS system
Audit daily and monthly paperwork relevant to the agency’s participation in the Child Nutrition Programs (School Breakfast, School Lunch and Afterschool Snack)

Quality and Safety:

Work with the CQI team to conduct Focused Program Reviews of all programs
Conduct regular checks of program spaces and company vehicles to ensure the agency is adhering to the highest safety standards
Assist with the execution of observation systems and quality measurements for all programs
Provide reporting on observation data gathered
Assist with the regular review and updating of policies and procedures
Maintain and/or create tracking spreadsheets for important data points relevant to agency operations

ESSENTIAL QUALIFICATIONS

Commitment to ensuring the highest quality of all programs and services
Bilingual (Spanish) strongly preferred
Undergraduate degree in Human Services/Social Services or Clinical Studies or related subject or 3+ years in a related role
Flexible, able to shift focus quickly to pressing issues while maintaining and managing regular and ongoing projects and assignments
Strong ability to collect and analyze data to make informed recommendations
Critical thinker able to effectively identify and evaluate problems, display sound judgment in resolving problems
Consistent and strong attention to detail and accuracy
Familiarity with electronic medical records
Maintain strictest confidentiality regarding clients, and employees; adhere to all HIPPA guidelines and regulations
Impeccable tact, diplomacy, and professionalism
Strong ability to accept and give critical feedback
Superior verbal and written communication skills
Strength in managing multiple priorities simultaneously and adhering to deadlines
Skilled in working independently to carry out department and agency objectives
Skilled in working collaboratively with multiple departments and varying levels of position; superior interpersonal skills
Proficiency in Microsoft Office Suite/Office 365; advanced skills in Excel preferred

Italian Home for Children is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, height, weight, or any other characteristic protected by applicable federal, state, or local laws.

We are dedicated to ensuring a fair hiring process and an equitable work environment. If you require accommodations during the application, and/or interview process, please contact [email protected].

#JoinIHC

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Refine Your Search

Administrative/Program Assistant jobs in Roslindale, MA

Administrative & Performance Improvement Assistant

Patient Care Coordinator

Senior Administrative Assistant, Enforcement

Operations Program Administrative Assistant

Primary Care Physician | Community Health | Boston

Lead Instructor Coordinator

Assistant ACCS Clinical Team Director

Nurse Unit Manager

ACCS Clinical Team Director

Assistant Director/Pedagogista

Nurse Practitioner Anchor—Family NP Residency Program

Behavior Analyst (BCBA) - Hybrid

Human Resources Assistant

Special Education Teacher

Behavior Analyst (BCBA) - Hybrid

Assistant Director of Nursing

Bank Branch Supervisor

School Based Board Certified Behavior Analyst (BCBA)

Director of Special Education

Physical Therapist - PT - Full Time

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