Top 9353 Administrative Assistant Operations Jobs

Office Assistant/Receptionist
Grant Herrmann Schwartz & Klinger LLP —New York, NY
- $25 - $28 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Executive Operations Coordinator
ThreePDS Inc —Plano, TX
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
6d
Executive Assistant
Construction Company —Compton, CA
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
HR Assistant
Pence/Kelly —Lake Oswego, OR
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative & Marketing Assistant
CWS Construction Group —Remote
- $28 - $33 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Organizational skills
Quick Apply
Payroll Specialist/ Administrative Assistant
Everlast Group —Remote
- $30 - $32 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
3h
Personal Assistant
Paige Maddex & Associates, LLC —Remote
- $24.12 - $29.05 an hour
- Part-time
- Remote
- Fair chance
- Computer skills
- Entry level
- Flexible schedule
Quick Apply
8h
Business Operations Analyst I (Junior)
PEOPLE TECHNOLOGY AND PROCESSES LLC —Washington, DC
- $69,000 - $78,000 a year
- Full-time
- Word processing
- Office
- Databases
Quick Apply
Administrative Assistant
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Overnight shift
- Bachelor of Science
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Administrative Assistant
The Park at 14th —Washington, DC
- $70,000 - $200,000 a year
- Weekends as needed
- Word processing
- High school diploma or GED
- Data entry
Administrative Assistant
Marathon Asset Management, LP —New York, NY
- $100,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
GROCERY ADMIN OPERATIONS COORDINATOR
JR Services —Remote
- Full-time
- Remote
- Computer literacy
- Mid-level
- Administrative experience
Virtual Assistant (Marketing & Business Support)
forward thinking —Remote
- $18 an hour
- Contract
- Remote
- Sales
- Research
- Analysis skills
- Flexible schedule
Quick Apply
2d
Administrative Assistant
Rockforce —Austin, TX
- $27 - $32 an hour
- Monday to Friday
- Remote
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
6d
Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering
Apple —Seattle, WA
- $33.63 - $58.71 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
Administrative Assistant
Ameriprise Financial —New York, NY
- From $75,000 a year
- Full-time
- Office
- US work authorization
- Organizational skills
Quick Apply
Administrative Assistant
University of California, Riverside —Riverside, CA
- $32.74 - $52.32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Inventory & Data Entry Specialist
AVerMedia Technologies Inc —Fremont, CA
- $26.30 - $31.67 an hour
- Part-time
- Microsoft Outlook
- Basic math
- ERP systems
Quick Apply
Personal Assistant
Elevate —New York, NY
- $25 - $30 an hour
- Part-time
- Customer service
- Research
- Administrative experience
- Paid training
- Flexible schedule
Quick Apply
12d
Administrative Assistant
Marttine Management —North Arlington, NJ
- $23.65 - $28.48 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Flexible schedule
Quick Apply

I want to receive the latest job alert for Administrative Assistant Operations

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Administrative Assistant Operations jobs near

Administrative Assistant jobs in Riverside, CA

Operations Analyst jobs in Washington, DC

Administrative Assistant jobs in Cupertino, CA

Administrative Assistant jobs in New York, NY

Payroll Assistant jobs in Remote

Operations Coordinator jobs in Remote

Office Assistant jobs in New York, NY

Administrative Assistant jobs in North Arlington, NJ

Inventory Specialist jobs in Fremont, CA

Administrative Assistant jobs in Austin, TX

Virtual Assistant jobs in Remote

Personal Assistant jobs in Remote

Administrative Assistant jobs in Seattle, WA

Administrative Assistant jobs in Kansas City, KS

Legal Assistant jobs in Detroit, MI

Administrative Assistant jobs in Providence, RI

Administrative Assistant jobs in Portsmouth, VA

Remote Administrative Assistant jobs in North Carolina

Administrative Assistant jobs in Clermont, FL

Medical Assistant jobs in Connecticut

Office Assistant/Receptionist

Grant Herrmann Schwartz & Klinger LLP -
New York, NY

Quick Apply

Job Details

Full-time
$25 - $28 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
QuickBooks
Editing

Full Job Description

Job description

POSITION SUMMARY:

Grant, Herrmann, Schwartz, & Klinger (GHSK) is looking for an experienced Office Assistant. The Office Assistant provides general administrative and office support to all team members, as well as directly supporting the Office Manager and Partners, including (but not limited to) calendar management, correspondence, document creation and editing, as well as special projects as needed. Additionally, this role provides support to the Legal Support Team through executing various legal support tasks as needed.

ESSENTIAL FUNCTIONS:

General Office Support

Provide administrative support and assistance to Office Manager and firm’s partners;
Assist with the management of day-to-day operations of the office;
Coordinate printing and shipping of materials, format/copy/distribute materials as needed
Maintaining inventory of needed supplies and purchasing as needed (in coordination with Office Manager)
Help maintain physical office environment (for example, keeping kitchen area and conference rooms neat and organized, caring for plants)
Perform ad hoc duties for members of the team, as necessary;

Check/Bill Processing

Collecting billing information as needed to print checks
·f paper check needed: Process and print checks, scan and electronically file prior to sending, mail checks.
if online payment needed: Process online bill payment through bank or directly on payee website.

Banking

Deposit incoming checks at local branches of banks.

Processing Incoming Mail

Receive and sign for mail and packages, distribute to employees.
Scanning mail, distributing to recipients.

Guest Support

Welcome guests warmly and offer assistance (for example, hanging up coats, drinks). Communicate with employee that visitor has arrived.

Phone Support

Ensure phone is covered at all times, coordinating coverage with Legal Assistant.
Manage incoming telephone calls, including:
Ensuring callers are spoken to warmly and receive a high level of customer service.
Determining necessary information prior to transferring call (for example, caller name, company, reason for call).
Transferring call, ensuring employee is available and able to take the call first.
Taking messages, if caller does not want to leave a voicemail; sending email or providing note to employee with message.

Meeting Support

Schedule meetings, coordinate logistics and prepare agendas and itineraries.
Arrange conference room scheduling, ensuring no double-bookings
Proactively determine and fulfill needs for meetings, such as food and beverage, technology, flip-charts or other materials.
Manage calendars, travel, appointments, and create travel itineraries as needed.

Partner Calendar & Meeting Management

Manage calendars, travel, appointments, and create travel itineraries as needed.
Schedule meetings, coordinate logistics and prepare agendas and itineraries.
Create meeting prep materials.
Attend meetings, and take clear and concise minutes, keeping accurate meeting records.
Proactively manage minute to minute and hour to hour day for Partner, ensuring meetings start and end on time.

Legal Support

Support the Legal Support Team as needed, for example:

Preparing court statements and forms
Dictating Lawyers’ audio files and written notes
Collecting and delivering documents
Managing diaries and making travel arrangements for one or more Lawyers
Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff

Contact & Correspondence Management

Manage contact database, ensuring all contacts are represented and current contact information is kept up to date.
Create and send polished, error-free communications to internal and external parties, both electronically and through paper correspondence.
Interact directly with clients ensuring professional and customer-service oriented interactions.
Manage incoming and outgoing telephone calls for Partner.
Tactfully and professionally act as gatekeeper to Partner, ensuring accessibility while protecting Partner’s time.

Electronic and Paper Filing and Document Management

Set up and manage paper or electronic files and filing systems, recording information, updating paperwork.
Prepare and edit documents including reports, presentations, and meeting remarks, ensuring professional language and formatting.
Keep files (both electronic and paper) organized and accessible to Partner, ensuring work spaces are orderly and stocked with necessities.

Research

Conduct searches to find needed information, provide summaries of findings

Special Projects

Manage and assist on special projects as needed

REQUIRED AND PREFERRED QUALIFICATIONS:

· Minimum Education: High School Diploma

· Preferred Education: Bachelor’s Degree

· Minimum Experience: 1-3 years office administrative support experience

Preferred Experience, Knowledge, Skills:

Polished phone and interpersonal etiquette
Highly organized and detail-oriented with good judgement and a solutions-focused approach to challenges.
Works well under pressure with the ability to juggle multiple priorities in a fast-paced environment while still adheres to strict deadlines.
Strong written and verbal communication skills.
Exercises independent thinking and critically analyzes problems to come up with solutions.
Flexible, collaborative team player, with a willingness to take on a variety of diverse tasks.

SCHEDULING REQUIREMENTS

Requires some flexibility in scheduling, such as the ability to work evenings and weekends to meet client deliverables.

TRAVEL REQUIREMENTS

May require light travel to the firm’s Miami, FL office.

Grant Herrmann is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal, state or local law.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Are you comfortable with the salary listed in the job description?

Experience:

Administrative: 2 years (Required)

Ability to Commute:

New York, NY 10006 (Required)

Work Location: In person

Quick Apply

Refine Your Search

Administrative Assistant Operations jobs

Office Assistant/Receptionist

Executive Operations Coordinator

Executive Assistant

HR Assistant

Administrative & Marketing Assistant

Payroll Specialist/ Administrative Assistant

Personal Assistant

Business Operations Analyst I (Junior)

Administrative Assistant

Administrative Assistant

Administrative Assistant

GROCERY ADMIN OPERATIONS COORDINATOR

Virtual Assistant (Marketing & Business Support)

Administrative Assistant

Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering

Administrative Assistant

Administrative Assistant

Inventory & Data Entry Specialist

Personal Assistant

Administrative Assistant

I want to receive the latest job alert for Administrative Assistant Operations

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected