Top 1543 Administrative Assistant Program Jobs in Boston, MA

Youth & Family Services Administrative Assistant
Town of Westwood —Westwood, MA
- $30.03 - $38.34 an hour
- Part-time
- Mid-level
- Communication skills
- Health insurance
- Paid time off
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Senior Administrative Assistant
Columbia Threadneedle Investments —Boston, MA
- $30.10 - $41.35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Dental insurance
- 401(k)
Administrative Assistant, Bishop Elementary School
Arlington Public Schools —Arlington, MA
- $36.60 an hour
- Full-time
- Computer literacy
- Office
- Business Administration
9d
Faculty Administrative Assistant 2
MIT —Cambridge, MA
- Full-time
- Customer service
- Mid-level
- 3 years
Administrative Assistant
Computer Systems Institute Inc —Charlestown, MA
- $16.82 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant II
MIT —Cambridge, MA
- Full-time
- Customer service
- Mid-level
- Office
Admissions Program Assistant
Tufts University —Medford, MA
- $25.20 - $34.90 an hour
- Hybrid work
- School experience
- Office
- Bachelor's degree
2d
Administrative Assistant I
The Brigham and Women's Hospital, Inc. —Boston, MA
- $17.71 - $24.28 an hour
- Full-time
- Hybrid work
- Customer service
- Computer literacy
- Office
- Opportunities for advancement
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Administrative Assistant II, MSA
MIT —Cambridge, MA
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
Administrative Assistant
Nielsen Eye Center —Quincy, MA
- $21 - $24 an hour
- Part-time
- Surgery
- Administrative experience
- High school diploma or GED
- Profit sharing
- 401(k)
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4d
Faculty Assistant and Program Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Customer service
- Travel reimbursement
- Commuter assistance
Administrative Assistant 3
MIT —Cambridge, MA
- Full-time
- 5 years
- High school diploma or GED
- Bachelor's degree
Artistic Department Assistant
Boston Ballet —Boston, MA
- $24 - $25 an hour
- Weekends as needed
- Hybrid work
- Computer literacy
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
12d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Boston, MA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
11d
Executive Assistant to Head of Operations, Region Americas
Orsted —Boston, MA
- $62,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- In-person
- Health savings account
- Paid holidays
Administrative Assistant, Interdisciplinary Programs
Boston College —Chestnut Hill, MA
- $26.32 - $32.88 an hour
- Full-time
- Mid-level
- Office
- University
- Paid holidays
- Health insurance
11d
Administrative Coordinator
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
- Health insurance
- Dental insurance
Executive Assistant
The Cam Neely Foundation —Boston, MA
- $25 - $40 an hour
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
Behavior Analyst (BCBA) - Hybrid
Autism Learning Partners —Weymouth, MA
- $82,000 - $93,000 a year
- 8 hour shift
- Hybrid work
- Current TB test
- Mid-level
- Criminal background check
- Continuing education credits
- Disability insurance
Quick Apply
Human Resources Assistant
Ellenhorn LLC —Arlington, MA
- $24 - $29 an hour
- Part-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance

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Youth & Family Services Administrative Assistant

Town of Westwood -
Westwood, MA

Quick Apply

Job Details

Part-time
$30.03 - $38.34 an hour

Benefits

Health insurance
Paid time off

Qualifications

Mid-level
Communication skills

Full Job Description

Youth & Family Services Administrative Assistant

Part-Time, Benefit Eligible

The Town of Westwood seeks a welcoming, team-focused individual to assume the 20-hour-per-week position of Youth & Family Services (Y&FS) Administrative Assistant. The successful candidate will be proficient in carrying out clerical, administrative, financial, and communications duties to support the day-to-day operations of the Y&FS Department. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to handle highly confidential and sensitive information with professionalism and compassion.

Representative duties include the following:

Welcomes visitors to Y&FS and serves as the first point of contact for residents, helping to create an environment of trust, respect, and confidentiality.
Prepares correspondence, reports, spreadsheets, databases, and other documents; processes purchase requisitions and invoices for payment; screens phone calls, emails, and incoming mail.
Assists with department programs and giving initiatives, including the Holiday Giving Program and other special projects.
Assists with department communications and outreach efforts, including creating flyers, promotional materials, website updates, and content for departmental newsletters and publications using Canva and other communication tools.
Compiles statistics and prepares reports for use in the Annual Town Report, grant applications, grant reporting requirements, and other departmental reporting needs.
Prepares materials for special projects, programs, and initiatives offered by the department.
Documents cash receipts and submits them to the Town Treasurer.
Maintains filing systems, including confidential and sensitive treatment and assessment records.
Prepares monthly agendas for the Y&FS Advisory Board; posts meeting materials on the Town website; distributes informational packets to Board members; attends approximately one evening meeting per month; records, transcribes, and distributes meeting minutes.
Prepares and submits department payroll; prepares contracts for department consultants and tracks timely receipt of hours for payment.
Monitors expense, grant, and other departmental budgets; compiles budget information and prepares reports to assist in the development of the department budget and Annual Town Report.
Assists with providing information, support, and training on departmental procedures to interns, volunteers, and new Advisory Board members.

Qualifications and experience:

Associate's degree in business administration, human services, or a related field; bachelor's degree preferred.
A minimum of three years of progressively responsible administrative support experience, preferably involving financial recordkeeping, customer service, or human services administration.
Experience in a municipal setting and customer service is strongly preferred.
Experience in human services, youth-serving organizations, or community-based programs is a plus.
Ability to deal tactfully, patiently, and appropriately with clients while maintaining strict confidentiality.
Ability to remain calm, focused, and effective while managing multiple priorities.
Ability to react quickly and with composure in urgent situations.
Excellent customer service, communication, and public relations skills.
Reliability, discretion, and sound judgment are essential.

Why Westwood:

Competitive Compensation and Benefits: Salary range of $30.03 - $38.34 per hour, depending on qualifications. Robust benefits package including health, retirement, and other employee supports.
Flexibility and Balance: Benefit-eligible 20-hour-per-week position with a predictable part-time schedule, generous paid time off, and a strong organizational commitment to work-life integration.
Meaningful Work: Help support programs and services that strengthen youth, families, and older adults in the Westwood community.
Whole-Person Focus: At all levels of the organization, we value and support the full well-being of our employees, not just the work they produce.
Collaborative Culture: Work alongside a supportive, team-oriented staff with opportunities to contribute to cross-departmental initiatives and tackle complex community challenges together.

Apply by July 15, 2026. For full consideration, please include a resume and cover letter.

Quick Apply

Refine Your Search

Administrative Assistant Program jobs in Boston, MA

Youth & Family Services Administrative Assistant

Senior Administrative Assistant

Administrative Assistant, Bishop Elementary School

Faculty Administrative Assistant 2

Administrative Assistant

Administrative Assistant II

Admissions Program Assistant

Administrative Assistant I

Administrative Assistant II, MSA

Administrative Assistant

Faculty Assistant and Program Coordinator

Administrative Assistant 3

Artistic Department Assistant

Senior Administrative Assistant, Enforcement

Executive Assistant to Head of Operations, Region Americas

Administrative Assistant, Interdisciplinary Programs

Administrative Coordinator

Executive Assistant

Behavior Analyst (BCBA) - Hybrid

Human Resources Assistant

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