Top 1257 Administrative Assistant Jobs in Adelphi, MD

Operations and Executive Coordinator
Confidential —Odenton, MD
- Up to $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Fuel card
- Health insurance
Quick Apply
4d
Bookkeeper/Accounting Assistant
Potomac Energy Group, Inc. —Falls Church, VA
- $26 - $32 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Maryland Works, Inc. —Columbia, MD
- $20 - $24 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Office
- Health savings account
- Health insurance
Quick Apply
7d
Bookkeeper - Administrative Assistant - Office Manager - Personal Assistant
Individual —Bethesda, MD
- $25 - $30 an hour
- Part-time
- Background check
- Google Workspace
- Microsoft Excel
Quick Apply
Program & Operations Coordinator
UC Institute on Global Conflict and Cooperation —Washington, DC
- $32.75 - $34.06 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
7d
Data Entry Clerk
GAP Community Child Development Centre —Washington, DC
- $25.09 - $30.22 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
9d
Administrative Support Specialist
Four Seasons Environmental, Inc. —Beltsville, MD
- From $39 an hour
- Full-time
- Background check
- Customer service
- Pass drug screening
Quick Apply
Administrative Assistant - NIH
Global Solutions Network Inc —Bethesda, MD
- $38.79 an hour
- Full-time
- Computer literacy
- Research
- Mid-level
- Travel reimbursement
- AD&D insurance
Quick Apply
Administrative Assistant
GAP Community Child Development Centre —Washington, DC
- $25 - $30 an hour
- Full-time
- Google Workspace
- Office
- QuickBooks
- Health savings account
- Dental insurance
Quick Apply
Administrative Assistant
Johns Hopkins Applied Physics Laboratory (APL) —Laurel, MD
- $24.25 - $44.30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
4d
Executive Assistant
Aya Healthcare —Baltimore, MD
- $29 - $31 an hour
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Dealership Administrative Assistant
CFS —Jessup, MD
- $40,000 - $45,000 a year
- Full-time
- Background check
- Dealership
- Pass drug screening
9d
Scheduling and Administrative Coordinator
Right At Home —Ellicott City, MD
- From $50,000 a year
- Full-time
- English
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
BV Electric LLC —Silver Spring, MD
- $22 - $28 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
Quick Apply
3d
Administrative Assistant I
SALVATION ARMY —Hyattsville, MD
- $23.50 - $24.00 an hour
- Full-time
- Office
- High school diploma or GED
- Typing
Quick Apply
14d
Warehouse Administrative Assistant - Inbound - Upper Marlboro Distribution Center
Nordstrom —Upper Marlboro, MD
- $24.50 - $26.00 an hour
- Full-time
- Computer literacy
- Basic math
- English
- Store discount
- Disability insurance
6d
Administrative Assistant
The Park at 14th —Washington, DC
- $70,000 - $200,000 a year
- Weekends as needed
- Word processing
- High school diploma or GED
- Data entry
Publishing Assistant-Temporary
Bloomsbury Publishing Inc —Greenbelt, MD
- $21.98 an hour
- Temporary
- Hybrid work
- Research
- Office
- Typing
- Health insurance
- Dental insurance
Administrative Assistant
Global Solutions Network Inc —Rockville, MD
- $26.61 an hour
- Full-time
- Computer literacy
- Research
- Mid-level
- Travel reimbursement
- AD&D insurance
Quick Apply
10d
Program Administration Records Coordinator
ResCare Community Living —Greenbelt, MD
- Full-time
- Office
- High school diploma or GED
- Typing
- Paid holidays
- Paid time off
13d

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Operations and Executive Coordinator

Confidential
Odenton, MD

Quick Apply

Job Details

Full-time
Up to $85,000 a year
4 days ago

Benefits

Fuel card
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Multitasking
Vendor management
Operations coordination
Filing
Executive administrative support
Expense reports
Microsoft Outlook Calendar

Full Job Description

Be the operational backbone of a growing Maryland company, balancing approximately 80% operations coordination and 20% executive support. You'll oversee the day-to-day functions that keep the business moving—from office operations, facilities, fleet, and basic IT coordination to providing high-level administrative support for executive leadership.

Our client is a rapidly growing MD company with a total of 200+ union and non-union employees across installation, service, and administrative operations. In this high-visibility role, you'll work across every level of the organization, solving problems, improving processes, and ensuring the business operates efficiently every day. If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in bringing order to complexity, you'll find the autonomy, variety, and opportunity to make a real impact.

Qualifications

● 3-5 years in operations, administration, executive support, or related roles

● Strong organizational, multitasking, and communication skills

● High proficiency in Microsoft 365 (Outlook, Teams, High proficiency in Microsoft 365 (Outlook, Teams, Excel, SharePoint)

● Experience coordinating with vendors or service providers preferred

● Ability to handle confidential information with discretion.

● Strong follow‑through and ability to prioritize competing responsibilities.

● Proactive problem‑solver with attention to detail.

● Customer service mindset and professional workplace presence.

● Process‑oriented with the ability to improve workflows.

Specific Responsibilities

Operations Coordination 80%

General Operations Support

● Coordinate shared workspaces

● Support procurement for supplies, equipment, and services

● Manage our shipping accounts

● Maintain operational documentation, logs and recurring task calendars.

● Help plan company meetings, training and internal events including social events.

Facilities Coordination

● Serve as the point of contact for building access badges, keys, and workspace setup

● Coordinate with property management, cleaning crews, contractors, and maintenance vendors

● Track facility work orders, inspections, and safety documentation

● Monitor office safety protocols and support compliance needs

● Assist with office moves, reconfigurations, and space planning

Fleet Management

● Maintain fleet inventory, assignments, and vehicle records in partnership with Enterprise

● Manage registration renewals, insurance documentation, and compliance papers, including DOT registrations

● Schedule routine maintenance, inspections, and repairs

● Support onboarding/offboarding related to company vehicle access

● Track mileage, utilization, and telematics data as needed

● Assign and track EZ-Pass and fuel card assignments

Information Technology Coordination

● Assist with new‑hire IT setups: accounts, permissions, equipment distribution

● Coordinate with our MSP vendor for tickets and escalations

● Support basic troubleshooting (password resets, connectivity checks, equipment swaps)

Executive Support (20%)

Leadership Team Support

● Provide direct administrative and operational support to the President, Vice Presidents, and other members of the senior leadership team

● Manage and maintain executive calendars, proactively resolving scheduling conflicts and prioritizing meeting requests in alignment with leadership priorities

● Draft, proofread, and send communications on behalf of executives, including emails, memos, and internal announcements

● Prepare briefing materials, agendas, presentations, and background research to ensure executives are prepared for all meetings and engagements

● Track deadlines and deliverables for executive-led initiatives, following up with stakeholders as needed to ensure timely completion

● Handle sensitive and confidential information with the utmost professionalism and discretion

● Serve as a liaison between the leadership team and internal departments, vendors, and external partners

Travel Coordination and Logistics

● Manage all aspects of domestic and international travel for the leadership team, including flights, hotels, ground transportation, and rental vehicles

● Build comprehensive, day-by-day travel itineraries that account for time zones, transfer windows, and executive preferences

● Source and book travel accommodations using preferred vendors and within company travel policy guidelines

● Monitor travel reservations and proactively address changes, cancellations, or disruptions — including arranging same-day alternatives when needed

● Coordinate passport, visa, and other travel document requirements for international trips

● Manage travel loyalty programs, corporate travel accounts, and travel profiles for each executive

● Process and reconcile all travel-related expenses, ensuring timely submission and policy compliance

Meeting and Planning

● Plan, schedule, and coordinate internal and external meetings for the leadership team, including board meetings, all-hands sessions, off-sites, client meetings, and team reviews

● Reserve conference rooms or virtual meeting platforms, manage invitations, and confirm attendee availability

● Prepare and distribute meeting agendas, pre-read materials, and supporting documentation in advance of all leadership meetings

● Arrange catering, audio/visual equipment, and technology setup for in-person meetings and events

● Attend select meetings to capture accurate notes, decisions, and action items; distribute meeting minutes and track follow-through on assigned action items

● Coordinate logistics for leadership off-site retreats and company-wide events, including venue sourcing, vendor management, and on-site execution

● Support the planning of executive-hosted client engagements, dinners, and relationship-building events

Executive Administration

● Prepare follow‑up documentation, correspondence, and recaps for executive-led initiatives and meetings

● Process executive expense reports and corporate card reconciliations accurately and on time

● Maintain organized digital and physical filing systems for executive documents, contracts, and records

● Support special projects and strategic initiatives at the direction of senior leadership

● Assist with onboarding logistics for new leadership team members

Pay: Up to $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Executive administrative support: 3 years (Required)
operations coordination : 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

Administrative Assistant jobs in Adelphi, MD

Operations and Executive Coordinator

Bookkeeper/Accounting Assistant

Administrative Assistant

Bookkeeper - Administrative Assistant - Office Manager - Personal Assistant

Program & Operations Coordinator

Data Entry Clerk

Administrative Support Specialist

Administrative Assistant - NIH

Administrative Assistant

Administrative Assistant

Executive Assistant

Dealership Administrative Assistant

Scheduling and Administrative Coordinator

Administrative Assistant

Administrative Assistant I

Warehouse Administrative Assistant - Inbound - Upper Marlboro Distribution Center

Administrative Assistant

Publishing Assistant-Temporary

Administrative Assistant

Program Administration Records Coordinator

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