Top 330 Administrative Assistant Jobs in Portland, OR

Administrative Assistant
PLEXSYS —Camas, WA
- $56,300 - $73,100 a year
- Full-time
- Travel
- SharePoint
- Business Administration
- AD&D insurance
- Paid holidays
Quick Apply
5d
Operations Support Specialist
BolyːWelch —Lake Oswego, OR
- $70,000 - $80,000 a year
- Maintenance
- Office
- Administrative experience
- Paid holidays
- Health insurance
3d
HR Assistant
LHH US —Portland, OR
- $23 - $25 an hour
- Contract
- Military encouraged
- Fair chance
- Communication skills
- Commuter assistance
- Paid holidays
Quick Apply
5d
Administrative Assistant-Japanese Bilingual
PASONA N A, INC. —Hillsboro, OR
- $21.51 - $29.59 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
ESS Substitute Educational and SPED Assistant
ESS Education —Portland, OR
- $20 an hour
- Classroom
- Experience working with individuals with disabilities
- Pass drug screening
- Flexible schedule
Quick Apply
Records Administrative Assistant
Multnomah County, OR —Portland, OR
- $26.07 - $32.06 an hour
- Overtime
- Background check
- Driver's License
- Driving
- Paid parental leave
- Health insurance
3d
Administrative Assistant
Coldstream Wealth Management —Portland, OR
- $25 - $30 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Junior Operations Support - Full Time / Part Time ( REMOTE )
Qureos Inc —Portland, OR
- $25 - $33 an hour
- Part-time
- Remote
- Microsoft Outlook
- Administrative experience
- Critical & Intensive Care
- Disability insurance
- Health insurance
2d
Production Administrative Assistant
Neil Kelly Company Inc —Portland, OR
- $27 - $30 an hour
- Full-time
- Basic math
- Mid-level
- Office
- Health savings account
- Paid holidays
2d
Executive Assistant
Wyld —Clackamas, OR
- $70,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- ServSafe
- Paid holidays
- Dental insurance
Quick Apply
10d
Branch Office Administrator-Fairview, OR
Edward Jones —Fairview, OR
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Program Support Specialist (Technology / Cybersecurity) - (ONSITE)
Motus Recruiting and Staffing —Portland, OR
- $33 - $36 an hour
- Full-time
- Computer science
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Receptionist
Specialized Pavement Marking, Inc. —Tualatin, OR
- $20 - $23 an hour
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Branch Office Administrator
Edward Jones —Portland, OR
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
4d
Office Assistant
4 Seasons Softwash —Portland, OR
- $23 - $25 an hour
- Online Application
- Office
- US work authorization
- In-person
Quick Apply
4d
Front Desk Coordinator/Administrative Assistant
Cedar Hills Dental Care —Portland, OR
- $25 - $30 an hour
- Part-time
- Dental office
- Customer service
- HIPAA
- Health insurance
- Paid time off
Quick Apply
3d
Administrative Assistant
Rivera Mansions LLC —Portland, OR
- $24 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
9d
Sr. Administrative Assistant, Ann Sacks
Kohler —Portland, OR
- $27.80 - $41.70 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
School Administrative Assistant I - 1.0 FTE - Cesar Chavez K-8
Portland Public Schools Oregon —Portland, OR
- $28.39 - $34.90 an hour
- Extended hours
- School experience
- Word processing
- Office
- Disability insurance
- Health insurance
9d
Administrative Assistant - Portland
AMS, Association Management Services.NW —Portland, OR
- $21 - $25 an hour
- Full-time
- Entry level
- Paid training
- Paid holidays
Quick Apply

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Administrative Assistant

PLEXSYS -
Camas, WA

Quick Apply

Job Details

Full-time
$56,300 - $73,100 a year
5 days ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Military leave
Paid time off
Paid military leave
Vision insurance

Qualifications

Confidential information handling
Executive administrative support
Documentation tools
Collaborative technology platforms
Microsoft Teams
SharePoint
Productivity software
Cross-functional communication

Full Job Description

At PLEXSYS, our teams design, build and deliver Live, Virtual, and Constructive (LVC) innovation and training solutions to customers around the world. With over 200 employees in seventeen states and four foreign countries, we contribute our success to enabling better training…everyday…across the globe.

As an employee of PLEXSYS, you’ll find a culture that empowers you to achieve your professional objectives, give your personal best, and work with other highly passionate individuals. Our core values of integrity, excellence, teamwork and agility drive our daily decisions, identify our focus areas, and inspire our organizational culture.

GENERAL DESCRIPTION

The Administrative Assistant provides high‑level administrative support to members of the C‑suite while reporting directly to the Senior Operations Coordinator. This role ensures smooth daily operations by managing executive calendars, preparing materials, coordinating communication, and handling sensitive information with professionalism and discretion. The ideal candidate is proactive, organized, and comfortable supporting multiple leaders with

varying needs.

DUTIES & RESPONSIBILITIES

With significant direction from the Senior Operations Coordinator, the Administrative Assistant will be responsible for the following tasks and functions:

Provide comprehensive administrative support to C‑suite executives, including managing calendars, scheduling meetings, coordinating travel, and completing expense reports.
Maintain clear, timely communication between executives, internal teams, and external partners.
Coordinate and organize executive meetings, including agenda preparation, note‑taking, and follow‑up actions as requested.
Monitor and manage executive email inboxes, triaging messages, drafting responses, flagging priorities, and ensuring timely follow‑
Work closely with the Senior Operations Coordinator to align priorities, support operational initiatives, and ensure seamless workflow across departments.
Assist with document creation, editing, and formatting for presentations, reports, and executive communications.
Manage confidential and sensitive information with the highest level of discretion.
Maintain and organize files and records to ensure accurate and accessible documentation.
Support Operations events, executive off‑sites, special projects, and other duties as assigned.
Serve as a professional, welcoming point of contact for internal and external stakeholders interacting with the C‑suite

REQUIRED QUALIFICATIONS

1-2 years proven work experience as an Administrative Assistant or similar role.
Ability to travel both domestically and internationally.
High proficiency with Microsoft Office tools including Teams and Sharepoint.
Strong organizational and time‑management skills with the ability to prioritize effectively.
Completely trustworthy to protect and appropriately handle sensitive information.
Exceptional interpersonal and communications skills.
Highly professional and friendly demeanor in collaborating with internal and external stakeholders.
Ability to obtain and maintain a Top Secret security clearance.

PREFERRED QUALIFICATIONS

Experience working in a fast‑paced corporate or operational environment.
Experience coordinating multiple schedules for leadership or cross‑functional teams.
Familiarity with project coordination or workflow management tools.
Associate degree or higher in business administration or a related field.

PERKS

As a PLEXSYS employee, you can expect certain advantages; such as advancement based on performance, competitive wages, valuable benefits and a great working environment. Our team is committed to ensuring an environment that empowers individuals to realize their full potential by providing opportunities and necessary support to achieve personal and professional goals.

Medical/Vision/Prescription/Dental Benefits
Life, AD&D and Long Term Disability Coverage
Paid Holidays, Military Leave, and Paid Time Off
401k Plan with eligibility from first day of employment
Education reimbursement for job-related courses for full-time employees
PriceClub/COSTCO/Sam's Club annual membership

Quick Apply

Refine Your Search

Administrative Assistant jobs in Portland, OR

Administrative Assistant

Operations Support Specialist

HR Assistant

Administrative Assistant-Japanese Bilingual

ESS Substitute Educational and SPED Assistant

Records Administrative Assistant

Administrative Assistant

Junior Operations Support - Full Time / Part Time ( REMOTE )

Production Administrative Assistant

Executive Assistant

Branch Office Administrator-Fairview, OR

Program Support Specialist (Technology / Cybersecurity) - (ONSITE)

Receptionist

Branch Office Administrator

Office Assistant

Front Desk Coordinator/Administrative Assistant

Administrative Assistant

Sr. Administrative Assistant, Ann Sacks

School Administrative Assistant I - 1.0 FTE - Cesar Chavez K-8

Administrative Assistant - Portland

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