Top 87 Administrative Assistant Jobs in Rillito, AZ

Executive Operations Coordinator / Executive Assistant
Resolve Solutions —Tucson, AZ
- Full-time
- Customer service
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
8d
Front Desk Receptionist
LA Sonora at Dove Mountain —Marana, AZ
- $17 - $18 an hour
- Part-time
- In person
- Microsoft Office
- Organizational skills
- Communication skills
- Tuition reimbursement
- Opportunities for advancement
Quick Apply
4d
Administrative Assistant
Atlas Transmission —Tucson, AZ
- $21 - $27 an hour
- Email
- Computer literacy
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Warehouse Office Support
Home Depot —Tucson, AZ
- Entry level
Scanning Clerk
Chapman Honda —Tucson, AZ
- Full-time
- Dealership
- Computer literacy
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Administrative Professional (Hybrid Remote/In-Office Position)
American Board of Radiology Incorporated —Tucson, AZ
- $26.00 - $28.84 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Executive Administrative Assistant
Desert Aircraft —Tucson, AZ
- $20 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
6d
Receptionist / Client Services Coordinator
Harn Legacy PLLC —Oro Valley, AZ
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- QuickBooks
Quick Apply
5d
Administrative Assistant
RADIOLOGY LTD LLC —Tucson, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
1d
Administrative Support Assistant III, Steward Observatory
University of Arizona —Tucson, AZ
- $20.33 - $25.41 an hour
- Full-time
- 5 years
- Office
- Residential
- Paid holidays
- Health insurance
11h
Administrative Specialist I - Environmental Quality
Pima County —Tucson, AZ
- $21.76 - $29.36 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant
City of Tucson —Tucson, AZ
- $19.97 - $29.95 an hour
- Full-time
- Background check
- Spanish
- High school
- Paid parental leave
- Loan repayment program
8d
Admin Assistant / Concierge - Senior Living
Tarantino Senior Living Communities —Tucson, AZ
- Full-time
- Residential
- High school diploma or GED
- Data entry
- Disability insurance
- Health insurance
Quick Apply
4d
Office Admin
Alta E&I —Tucson, AZ
- Civil engineering
- Microsoft Outlook
- Inventory management
- Paid training
- Dental insurance
Quick Apply
18h
Administrative Assistant
Pongratz Orthotics & Prosthetics, Inc —Tucson, AZ
- $18 - $21 an hour
- Communication skills
- Entry level
Quick Apply
Administrative Assistant (Effective 2026-2027 SCHOOL YEAR)
Tucson Unified School District —Tucson, AZ
- $18.97 - $22.02 an hour
- 8 hour shift
- Background check
- Word processing
- English
7d
Administrative Specialist I - Office of Emergency Management
Pima County —Tucson, AZ
- $21.76 - $29.36 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- ERP systems
12d
Administrative Assistant (PCT)
DAVITA —Tucson, AZ
- Full-time
- Hospital
- High school diploma or GED
- Clinic
- Paid training
- Health insurance
1d
Administrative Specialist I - Victim Services - County Attorney
Pima County —Tucson, AZ
- $21.76 - $29.36 an hour
- Full-time
- Background check
- Pass drug screening
- Data analysis skills
Judicial Administrative Assistant 0120
Arizona Superior Court in Pima County —Tucson, AZ
- $20.10 - $21.66 an hour
- Full-time
- Research
- Mid-level
- Office

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Executive Operations Coordinator / Executive Assistant

Resolve Solutions
Tucson, AZ

Quick Apply

Job Details

Full-time
8 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Flexible schedule

Qualifications

Vendor relationship building
Interpersonal skills
Hospice experience
Customer service
Spreadsheets
Executive administrative support
Employee relationship building
Presentation preparation
Productivity software
Time management
Excel data analysis

Full Job Description

We are seeking a highly organized, proactive Executive Operations Coordinator to support our executive leadership team within a growing healthcare organization. This is not a traditional administrative position. We're looking for a strategic, tech-savvy professional who can leverage AI to improve operations, analyze business data, coordinate executive initiatives, and serve as a trusted partner to leadership.

This role requires someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is equally comfortable supporting executives, coordinating projects, planning events, and improving business processes.

Previous experience in a Skilled Nursing Facility (SNF), Long-Term Care (LTC), nursing home, or another related healthcare setting is required.

Responsibilities

Provide high-level administrative and operational support to C-Suite executives.
Manage executive calendars, travel arrangements, meetings, and communications.
Utilize AI tools to streamline workflows, automate administrative tasks, and improve operational efficiency.
Coordinate executive meetings, board meetings, leadership retreats, and strategic planning sessions.
Plan and execute company events, holiday parties, employee recognition events, executive meetings, and corporate functions.
Assist with operational initiatives, project coordination, and process improvement efforts.
Analyze operational data and prepare reports to support executive decision-making.
Develop professional executive presentations and reports using Microsoft PowerPoint and Excel.
Prepare agendas, meeting minutes, correspondence, and executive materials.
Build strong relationships with facility leadership, vendors, and corporate team members while providing exceptional customer service.
Handle confidential information with professionalism and discretion.
Anticipate executive needs, prioritize competing demands, and proactively solve problems.

Qualifications

Minimum of 3 years supporting C-Suite executives or senior leadership.
Required: Experience in Skilled Nursing, Long-Term Care, nursing homes, hospitals, behavioral health, assisted living, home health, hospice, or another related healthcare environment.
Strong analytical skills with the ability to interpret data and create executive-level reports.
Advanced proficiency in Microsoft Excel and Microsoft PowerPoint is required.
Experience using AI to improve workflows, automate processes, and increase operational efficiency.
Familiarity with Claude Code or other AI-powered productivity tools is highly preferred.
Proven experience coordinating executive meetings, conferences, leadership retreats, and corporate events.
Excellent customer service, interpersonal, written, and verbal communication skills.
Exceptional organizational, time management, and project coordination skills.
Ability to manage multiple priorities while maintaining professionalism and confidentiality.
Flexible schedule to accommodate executive and business needs.
Ability to travel up to 25% for facility visits, meetings, leadership events, and other company functions.

What We're Looking For

We're looking for someone who is resourceful, analytical, adaptable, and passionate about improving business operations. The ideal candidate embraces technology, enjoys creating efficiencies, takes initiative, and can confidently support executive leadership while coordinating projects, events, and strategic initiatives. If you're someone who enjoys solving problems, thinking ahead, and making an impact, we'd love to hear from you.

Benefits

Opportunity to work directly with executive leadership.
Growth-oriented organization embracing AI and operational innovation.
Meaningful work supporting healthcare operations that make a difference.

Benefits:

Dental insurance
Flexible schedule
Health insurance
Vision insurance

Application Question(s):

Are you familiar with Claude Code?
What are your salary expectations?

Ability to Commute:

Tucson, AZ 85737 (Required)

Work Location: In person

Quick Apply

Refine Your Search

Administrative Assistant jobs in Rillito, AZ

Executive Operations Coordinator / Executive Assistant

Front Desk Receptionist

Administrative Assistant

Warehouse Office Support

Scanning Clerk

Administrative Professional (Hybrid Remote/In-Office Position)

Executive Administrative Assistant

Receptionist / Client Services Coordinator

Administrative Assistant

Administrative Support Assistant III, Steward Observatory

Administrative Specialist I - Environmental Quality

Administrative Assistant

Admin Assistant / Concierge - Senior Living

Office Admin

Administrative Assistant

Administrative Assistant (Effective 2026-2027 SCHOOL YEAR)

Administrative Specialist I - Office of Emergency Management

Administrative Assistant (PCT)

Administrative Specialist I - Victim Services - County Attorney

Judicial Administrative Assistant 0120

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