Top 120 Administrative Assistant Jobs in Webster, MA

Executive Assistant to the First Selectman
Town of Ashford —Ashford, CT
- $54,000 - $60,000 a year
- Full-time
- Background check
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant - part-time - (4 years exp req.)
Southborough Town Clerk —Southborough, MA
- $24.47 - $32.27 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
5d
Property Management Office Assistant- (Temp) 20 hours
RCAP Solutions —Webster, MA
- $21 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
Administrative Assistant - Webster.
Seraphic Springs Health Care —Webster, MA
- $23 - $24 an hour
- 18 years or older
- Word processing
- Office
Quick Apply
Academic Office Administrative Assistant
Marianapolis Prep —Thompson, CT
- Email
- School experience
- Google Workspace
- Customer service
Water/Sewer - Administrative Coordinator - Town of Charlton, MA
Town of Charlton —Charlton, MA
- $26.48 - $33.08 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Wellness program
- Paid holidays
9d
Administrative Assistant
KabaFusion —Worcester, MA
- $22 - $26 an hour
- Full-time
- Office
- High school diploma or GED
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant Board of Selectman
Town of Oxford —Oxford, MA
- $21.94 - $33.10 an hour
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Writing skills
Office Administrative Assistant
Prorestore —Shrewsbury, MA
- From $24 an hour
- Part-time
- Hybrid work
- Office
- Administrative experience
- Construction experience
Quick Apply
4d
Administrative Assistant (Special Education Department)
Worcester Public Schools —Worcester, MA
- Up to $95,062 a year
- Full-time
- School experience
- Mid-level
- Office
- Paid time off
- Paid sick time
7d
Medicare Administrative Support Assistant
The Hilb Group —Putnam, CT
- $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health savings account
- Disability insurance
5d
Senior Administrative Coordinator
Worcester Polytechnic Institute —Worcester, MA
- $71,800 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Payroll/Benefits Administrative Assistant
Town of Oxford —Oxford, MA
- $23.95 - $36.12 an hour
- Part-time
- Microsoft Excel
- Ability to walk for extended periods
- Mid-level
- Disability insurance
- Dental insurance
1d
Rental Assistance Administrative Assistant
RCAP Solutions —Worcester, MA
- $25 - $28 an hour
- Full-time
- Bilingual
- Microsoft Word
- Spanish
- 403(b) matching
- Health savings account
Quick Apply
Executive Assistant
Dana-Farber Cancer Institute —Milford, MA
- $72,980 - $88,035 a year
- Full-time
- 5 years
- Mid-level
- Office
13d
Sr. Administrative Assistant
Thermo Fisher Scientific —Stafford Springs, CT
- $26 - $42 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
Administrative Assistant II
TJ Maxx —Worcester, MA
- From $18 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Paid holidays
7d
Administrative Assistant
GENTLES COUNSELING SERVICES LLC —Worcester, MA
- $21 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Administrative Coordinator, Full-Time Days, 40 Hours, DKMG
Day Kimball Healthcare —Putnam, CT
- Full-time
- Microsoft Excel
- 5 years
- Computer literacy
- Health savings account
- Paid holidays
Quick Apply
12d
Administrative Assistant
Reeves Lavallee PC —Worcester, MA
- $18 - $20 an hour
- Google Workspace
- Medical office experience
- Data entry
Quick Apply

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Executive Assistant to the First Selectman

Town of Ashford -
Ashford, CT

Quick Apply

Job Details

Full-time
$54,000 - $60,000 a year
14 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Operations coordination
Writing skills
Executive administrative support
Employee relationship building
Collaborating with government agencies
Research
Grant submission
Project task coordination
Organizational skills
Office management
Associate's degree
Government documents
Project management experience in government

Full Job Description

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support the First Selectman in managing their busy schedule and ensuring smooth daily government operations. This vital role requires a dynamic professional who excels in office management, project coordination, and executive administrative support. The ideal candidate will be an energetic self-starter with exceptional communication skills, technical proficiency, and the ability to handle multiple priorities with precision. This position offers an exciting opportunity to contribute to local government initiatives while working in a fast-paced, collaborative environment.

Duties

Serves as confidential secretary to the First Selectman by managing calendars and schedules, screening callers, and arranging appointments and meetings
Acts as liaison with Town departments, staff, outside agencies, and the general public
Interacts effectively, professionally, and constructively with staff, agencies, and the public
Maintains and updates the office management information system, including physical and electronic files
Conducts research, responds to information requests, and resolves complaints as needed; refers issues to the First Selectman or appropriate staff for resolution when necessary
Schedules, compiles, files, and distributes agendas and materials for Board of Selectmen meetings
Records and files Board of Selectmen meeting minutes
Prepares reports, correspondence, and other written materials as directed; independently researches and compiles data, drafts original content, and maintains confidentiality
Prepares Board of Selectmen annual report
Acts as the department’s purchasing agent
Assists with the preparation and distribution of RFIs, RFPs, and RFQs and collects bid responses
Prepares and submits legal notices to publications
Schedules the use of Town meeting rooms and facilities for Town agencies, community groups, and the public
Maintains custody of and distributes keys to Town facilities
Monitors board, commission, and committee membership terms and prepares appointment letters as needed
Supports municipal grant research and preparation
Provides support for ceremonial activities
Assists with responses to Freedom of Information Act requests as needed
Provides administrative support for pistol permit processing
Provides notary public services

Qualifications

Associate’s degree in Secretarial Sciences (preferred)
Three (3) or more years of progressively responsible experience in a municipal government office setting
Ability to understand the organization, responsibilities, and functions of Town government
Ability to exercise sound judgment and discretion in applying and interpreting operational rules, regulations, policies, and procedures
Extensive knowledge of business English, grammar, punctuation, spelling, public relations, telephone etiquette, and business and political protocol
Knowledge of professional practices, procedures, systems, and equipment used in a modern office, including personal computers, audio-visual equipment, fax and copy machines, and Microsoft Office applications
Ability to recall and communicate information accurately and promptly; understand and carry out complex oral and written instructions; prioritize work; and meet deadlines
Ability to solve problems with minimal supervision
Ability to communicate clearly and concisely, orally and in writing
Ability to establish and maintain effective working relationships with the public, elected officials, Town staff, and other organizations in a courteous, professional, and constructive manner

Join us if you’re ready to make a meaningful impact by supporting local governance through energetic dedication and meticulous organization!

Pay: $54,000.00 - $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Do you have a Secretarial Sciences degree? (Preferred)
Will you be able to reliably commute to Ashford, CT 06278 for this job? (Required)
Do you have 3 or more years of experience in a municipal (local Town or City government) office setting? (Required)

Work Location: In person

Quick Apply

Refine Your Search

Administrative Assistant jobs in Webster, MA

Executive Assistant to the First Selectman

Administrative Assistant - part-time - (4 years exp req.)

Property Management Office Assistant- (Temp) 20 hours

Administrative Assistant - Webster.

Academic Office Administrative Assistant

Water/Sewer - Administrative Coordinator - Town of Charlton, MA

Administrative Assistant

Administrative Assistant Board of Selectman

Office Administrative Assistant

Administrative Assistant (Special Education Department)

Medicare Administrative Support Assistant

Senior Administrative Coordinator

Payroll/Benefits Administrative Assistant

Rental Assistance Administrative Assistant

Executive Assistant

Sr. Administrative Assistant

Administrative Assistant II

Administrative Assistant

Administrative Coordinator, Full-Time Days, 40 Hours, DKMG

Administrative Assistant

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