Top 504 Administrative Operations Assistant Jobs in Portland, OR

Assistant Director of Training
Local 290 Training Center —Tualatin, OR
- $3,571.60 a week
- Full-time
- Mid-level
- Office
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Wyld —Clackamas, OR
- $70,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- ServSafe
- Paid holidays
- Dental insurance
Quick Apply
5d
NESC Administrative Assistant
System One —Portland, OR
- Contract
- Microsoft Outlook
- Office
- 8 years
Quick Apply
1d
Legal Assistant
Andor Law PC —Portland, OR
- $40,000 - $58,000 a year
- Full-time
- Office
- Administrative experience
- Organizational skills
- Paid holidays
- Health insurance
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14h
Administrative Assistant
Coldstream Wealth Management —Portland, OR
- $25 - $30 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
14d
Administrative Assistant
Tualatin Valley Fire & Rescue —Portland, OR
- $4,914 - $6,647 a month
- Full-time
- ERP systems
- Research
- Office
8d
Administrative / Legal Assistant
Parrilli Renison LLC —Portland, OR
- From $24 an hour
- Full-time
- Writing skills
- Microsoft Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
4d
Warehouse Operations Administrative Assistant
US Venture —Portland, OR
- From $23 an hour
- Overtime
- Customer service
- Basic math
- Pass drug screening
- Paid holidays
- Health insurance
Administrative Assistant
Porter W Yett —Portland, OR
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Administrative Professional
Prima homes —Portland, OR
- $20 - $25 an hour
- 18 years or older
- Computer literacy
- Office
Quick Apply
Administrative Assistant - Portland
AMS, Association Management Services.NW —Portland, OR
- $21 - $25 an hour
- Full-time
- Entry level
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant
Columbia Laboratories —Portland, OR
- $18 - $21 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Laboratory experience
- Disability insurance
- Health insurance
Quick Apply
Project Administrative Assistant
Corbin Consulting Engineers —Hillsboro, OR
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Administrative Assistant
Rivera Mansions LLC —Portland, OR
- $24 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
4d
Clinic Assistant
Legacy Health —Portland, OR
- $22.32 - $31.90 an hour
- Full-time
- High school diploma or GED
- Clinic
- Data entry
Administrative Assistant - Fab Shop
JH Kelly —Vancouver, WA
- $25 - $30 an hour
- Overtime
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
6d
Administrative Assistant
Berg Capital Corporation —Lake Oswego, OR
- Full-time
- Research
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Sr. Administrative Assistant, Ann Sacks
Kohler —Portland, OR
- $27.80 - $41.70 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
Administrative Assistant (Contract Role)
Portland Community Reinvestment Initiatives, Inc (PCRI) —Portland, OR
- $23 - $25 an hour
- Full-time
- Google Workspace
- Ability to walk for extended periods
- Pass drug screening
Quick Apply
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Portland, OR
- Full-time
- Research
- Office
- Windows

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Assistant Director of Training

Local 290 Training Center -
Tualatin, OR

Quick Apply

Job Details

Full-time
$3,571.60 a week

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Retirement plan

Qualifications

Team management
Driving
Managing projects

Full Job Description

ACCEPTING APPLICATIONS THROUGH 7/17/2026

Assistant Training Director - UA Local 290 Apprentice and Journeyman Training Fund

Summary

The Assistant Training Director manages critical functions, activities and compliance of the apprenticeship program and facilities. In addition, this role supports the Director of Training in efforts and activities to innovate and grow the Training Center.

Reports to: Director of Training

Status: Full-time Exempt, At-will, non-represented

Direct Reports: Program Coordinators, Administration, Janitorial

Pay and benefits: General Foreman rate + 5%

Vehicle: Yes

About

Our UA Local 290 Joint Apprenticeship Training Committee’s (JATC) primary mission is to train highly qualified, skilled and marketable Plumbers, Steamfitters, and HVAC/R technicians for our industry. We are dedicated to developing professionals who bring expertise, character and a sense of teamwork to the clients we service, the contractors who employ us and the union we represent.

Key Initiatives - 30 to 180 days

Learn current dispatch policies, train in dispatching apprentices
Learn Administrative Staff duties
Learn all Standard Operating Procedures
Become familiar with COE, ACCE requirements
Learn BOLI and ATD Apprenticeship Standards, Policies and Procedures, Apprentice Handbook
Review Outreach Coordinator duties in order to advise and collaborate
Assist the Director of Training in current building projects
Learn JATC meeting operations and individual responsibilities
Assume responsibility for Administrative Staff and Coordinator meetings, and other committee responsibilities including the Investigation Subcommittee
Learn software and understand vendors
Understand the current Training Center budget
Review and document current Inventory and Purchasing Systems including understanding Amazon ordering

Core Functions and Activities

Systems and JATC Administration

Manage approving Amazon purchase orders, book orders and book inventory
Manage IT functions including staff laptops, permission levels, phones, manage Ability, help tickets with Union Manager, assisting staff with technical issues
Manage IT systems and vendors, including Ability, Integrated Software, Verizon, Docusign, Cytracom Phone System and Securitas
Manage website administration
Manage other company assets including gas cards, credit cards and digital business cards
Ensuring that timelines for business actions are planned and included on the JATC monthly agenda in order to keep on track
Approve and review monthly JATC agenda prior to distribution
Review JATC disciplinary actions prior to notification to apprentices
Manage monthly cite list

Program Administration

Manage Apprenticeship Applications
Apply and enforce Standards, Policies and Procedures, and policies and rules in the Apprentice Handbook
Review BOLI, DOL rules, policies and laws applying to apprenticeships when necessary
ASME copyright and licensing permission every 2 years
Review and approve book purchases
Collaborate with the Director of Training to identify and apply for grants
Manage the Training Center Budget
Manage general apprenticeship communication including inclement weather, annual events, invoices, start of school, school dates, general information including grants
Must complete Coordinator Certification within 3 years of eligibility to attend

Management

Assume Director responsibilities when needed during absences, travel
Manage Administrative and Janitorial staff, including approving timecards, time off requests
Administrative tasks including payroll, approving timecards and time off requests, expense reimbursements, hotel reservations for apprentices, instructors and other staff, other travel plans including car rentals, distribution of mail, dispatch, rerates, being available and solving problems, making sure things are done according to rules and regulations
Collaborate with Director of Training in setting goals and objectives for each program, assist in management of Coordinators and Full-time Instructors
Strategic development and implementation of solutions to complex problems in alignment with applicable rules and policies.
Acts as a Project Manager for initiatives and special projects
Participate and contribute to monthly Investigation Subcommittee Meetings
Participate and contribute to monthly Executive Session Meetings
Manage new hire processes with Human Resources
Facilitate Local 11 and Local 49 contract and benefits administration

Programs and Support

Manage apprenticeship activities, including the annual Apprenticeship Competition
Manage Graduation activities
Coordinate ITP annual training, including enrollment, organizing travel and accommodations
Provide resources, support and appropriate solutions to apprentices
Participate in State Boards related to the program if the opportunity arises

Other Duties and Activities will be assigned as needed

Experience + Licensure

Must be tradesperson
Must have completed an apprenticeship program
5+ years of journeyman field experience required, 10+ years preferred
Must have 2+ years of experience as a foreman or higher
This position has a great deal of regulatory responsibility: Candidates must have experience in administration and project management
Must have experience managing people

Preferred Experience:

Experience managing administrative professionals, operations and office logistics
Experience leading a complex project
3-5 years experience in a similar professional role
Budget Management

Environment

This position is on site, and is a mix of seated work at a computer, walking, bending, and using tools, occasionally driving long distances, occasionally using a forklift. Lifting up 50 lbs. The main campus where the job mostly takes place is large and flat, significant walking is required to get from building to building.

Travel

There are currently six (6) training centers in the state of Oregon, one (1) in Washington and one (1) in California. Site visits to each location may be required from time to time. Travel to conventions and training is required.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

EEO Statement

The Local 290 Training Center provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or status as a veteran or disabled veteran, or any other protected status in accordance with applicable local, state and federal laws. In addition, the organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities or job sites. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Pay: $3,571.60 per week

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Journeyman : 5 years (Preferred)
Foreman : 3 years (Preferred)
Microsoft Office: 1 year (Preferred)
People Management: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

Administrative Operations Assistant jobs in Portland, OR

Assistant Director of Training

Executive Assistant

NESC Administrative Assistant

Legal Assistant

Administrative Assistant

Administrative Assistant

Administrative / Legal Assistant

Warehouse Operations Administrative Assistant

Administrative Assistant

Administrative Professional

Administrative Assistant - Portland

Administrative Assistant

Project Administrative Assistant

Administrative Assistant

Clinic Assistant

Administrative Assistant - Fab Shop

Administrative Assistant

Sr. Administrative Assistant, Ann Sacks

Administrative Assistant (Contract Role)

Seasonal, Operations Administrative Assistant (Part Time)

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