Top 31408 Administrative Program Specialist a Jobs

Program Support Specialist
Sol Firm —Remote
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- PMP
- Health insurance
- Dental insurance
Quick Apply
12d
Maternal-Fetal Medicine Specialist
Flushing Hospital Medical Center —Flushing, NY
- $450,000 - $700,000 a year
- Full-time
- Medicine
- Doctoral degree
- Inpatient
- Health insurance
- Dental insurance
Quick Apply
9d
DDA Program Specialist (Part-Time)
Alternative Nursing Services, Inc. —Lewiston, ID
- $17 - $18 an hour
- Part-time
- Background check
- Clean driving record
- Mid-level
Quick Apply
Accounting Specialist
Fortune Transportation —Windom, MN
- $20 - $25 an hour
- Full-time
- ERP systems
- Research
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Sales - Wireless Specialist Pinedale WY
Russell Cellular- Authorized Verizon Dealer —Pinedale, WY
- $12 - $17 an hour
- Weekends as needed
- Ability to lift 50 pounds
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Accounting Specialist
Conveyor Belt Service —Virginia, MN
- $22 - $26 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Payroll/HR/Commissions Specialist
Frasier Enterprises —Johnstown, NY
- From $55,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Physician Medical Director (Sign-on Bonus, Work-life Balance, Competitive Total Compensation)
InnovAge —Sacramento, CA
- $371,000 - $415,000 a year
- Email
- Bilingual
- Background check
- Medicine
- AD&D insurance
- Paid holidays
Dentist (Relocation Assistance)
Community Health Center of Fort Dodge, Inc. —Fort Dodge, IA
- $180,000 - $230,000 a year
- Choose your own hours
- CPR Certification
- Doctoral degree
- BLS Certification
- Paid holidays
- Relocation assistance
Quick Apply
Endodontist
Midwest Dental —Eagan, MN
- $2,000 a day
- Dental office
- Doctoral degree
- Surgery
- Health savings account
- Disability insurance
Resident Services Specialist
Pueblo of Pojoaque —Santa Fe, NM
- Weekends as needed
- Background check
- Clean driving record
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
12d
Maternal-Fetal Medicine Specialist
Jamaica Hospital Medical Center —Richmond Hill, NY
- $450,000 - $700,000 a year
- Full-time
- Medicine
- Doctoral degree
- Inpatient
- Health insurance
- Dental insurance
Quick Apply
9d
Military Personnel Specialist
Hyperion Biotechnology —Fairbanks, AK
- From $16.95 an hour
- Full-time
- Writing skills
- English
- Mid-level
Quick Apply
Office Manager
Pure Real Estate, LLC —Big Sky, MT
- $26 - $28 an hour
- Full-time
- Writing skills
- Research
- Mid-level
- Paid time off
- Employee assistance program
Quick Apply
11d
Physician - DO / MD - Webster, MA - Great Pay, Great benefits, Schedule M-F 8:30 - 5:00 PM - Great Job!
Fallon Health —Webster, MA
- $275,000 - $310,000 a year
- 8 hour shift
- Medicine
- Surgery
- Urgent Care
- Flexible schedule
8d
Clinical Program Manager
The Reno Initiative for Shelter and Equality —Reno, NV
- $90,000 a year
- Weekends as needed
- Background check
- LMFT
- CPR Certification
- Health insurance
- Dental insurance
Quick Apply
13d
Certified Occupational Therapy Assistant (COTA)
Hopebridge —Kokomo, IN
- $24 - $35 an hour
- Full-time
- CPR Certification
- BLS Certification
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Specialist
STT Security Services —Grayling, MI
- $17 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Intervention Specialist
Oakmont Education —Cleveland, OH
- Full-time
- Background check
- Classroom
- Experience working with individuals with disabilities
- AD&D insurance
- Health insurance
Quick Apply
ROUNDING WOUND CARE NURSE PRACTITIONER
ReSkin Medical —Portland, OR
- Up to $180,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

I want to receive the latest job alert for Administrative Program Specialist a

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Administrative Program Specialist a jobs near

Wound Care Nurse Practitioner jobs in Portland, OR

Dentist jobs in Eagan, MN

Program Specialist jobs in Remote

Clinical Program Manager jobs in Reno, NV

Medical Director jobs in Sacramento, CA

Intervention Specialist jobs in Cleveland, OH

Dentist jobs in Fort Dodge, IA

Service Coordinator jobs in Santa Fe, NM

Personnel Specialist jobs in Tampa, FL

Human Resources Specialist jobs in Honolulu, HI

Hr Specialist jobs in Chicago, IL

Personnel Specialist jobs in San Francisco County, CA

Pharmaceutical Document Control Specialist jobs in New Jersey

Eligibility Specialist jobs in Minnesota

Personnel Specialist jobs in San Bernardino County, CA

Banner Scheduler jobs in Arizona

Medical Scheduler Remote jobs in North Carolina

Scheduler jobs in Chicago, IL

Remote Medical Scheduler jobs in North Carolina

Surgery Scheduler jobs in Charlotte, NC

Program Support Specialist

Sol Firm
Remote

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Microsoft Teams
Business Administration
Associate's degree

Full Job Description

Position Summary

Sol Firm is seeking a highly organized, detail-oriented Program Support Specialist to provide administrative, financial, and operational support to the MERCY and COMFORT teams supporting the Defense Health Readiness Engineering Services (DHRES) program.

This role is central to keeping the team operationally compliant and organized. The Program Support Specialist will coordinate timekeeping, travel authorizations, expense documentation, reimbursement packages, invoicing support, records management, reporting inputs, onboarding coordination, and routine communication with employees, Sol Firm leadership, and prime-contractor stakeholders.

The position requires strong judgment, discretion, follow-through, and comfort working within government-contracting requirements. The successful candidate will help ensure that labor hours, travel expenses, invoices, and supporting documentation are complete, accurate, timely, and audit-ready.

The role is designed around the subcontract’s labor-hour administration, timekeeping, travel, invoicing, funding monitoring, and documentation requirements. For example, the subcontract requires daily time entry and timely timesheet approvals, supports automated labor invoicing based on approved timecards, and requires travel to be preapproved, properly documented, and within allowable government travel limits.

Essential Duties and Responsibilities

Serve as Sol Firm’s primary administrative point of contact for MERCY and COMFORT employee timekeeping activity.

Track employee timecard completion, submission, corrections, and approvals in the prime contractor’s designated timekeeping system.

Communicate timekeeping deadlines, charge-code updates, and correction requirements to team members.

Review timecards for completeness, proper charge-code usage, accurate labor distribution, and timely submission before escalation for approval.

Coordinate with employees and program leadership to resolve missing, late, or incorrect timekeeping entries.

Maintain internal trackers for labor utilization, hours worked, upcoming leave, overtime concerns, and staffing changes.

Support reconciliation between approved timecards, payroll records, labor reports, and monthly invoices.

Coordinate travel requests and required preapprovals for MERCY and COMFORT personnel.

Review travel plans and estimated costs for compliance with the Joint Travel Regulations (JTR), company policy, customer requirements, and subcontract restrictions.

Support travelers with travel authorization requests, required documentation, expense report preparation, receipt collection, and reimbursement submissions.

Coordinate employee travel advances when approved and track advance reconciliation following travel completion.

Review expense reimbursement packages for completeness, allowability, proper receipts, business purpose, dates, and cost reasonableness before routing for approval.

Maintain a travel and expense tracker that reflects authorization status, advance amounts, reimbursement status, outstanding receipts, and unresolved issues.

Assist with reconciliation of travel expenses against approved travel budgets and contract travel funding.

Ensure travel records are retained in an organized, auditable format. Maintain invoice support files, including timesheet reports, travel receipts, approval documentation, expense reports, and related correspondence.

Track invoice submission dates, invoice status, payment status, aging, questions, corrections, and follow-up actions.

Coordinate with Sol Firm finance, contracts, and program leadership to resolve invoice discrepancies or prime-contractor questions.

Assist with tracking monthly expenditures, labor burn, travel spend, funding status, and projected requirements.

Coordinate onboarding and offboarding support for team personnel, including account-request tracking, timekeeping access coordination, travel profile support, and required administrative paperwork.

Support document control, version management, records retention, and audit-readiness activities.

Perform other program, contracts, finance, and administrative-support duties as assigned.

Required Qualifications

Associate degree plus at least 3 years of relevant experience, or a high school diploma/GED plus at least 5 years of relevant experience in program coordination, project administration, contracts administration, finance support, travel coordination, or operations support.

Experience supporting a government contractor, subcontractor, or similarly regulated professional-services environment.

Experience with employee timekeeping, invoice support, expense reporting, travel coordination, or financial reconciliation.

Familiarity with government travel requirements, including the Joint Travel Regulations (JTR), Federal Travel Regulation principles, or comparable federal-contractor travel policies.

Strong working knowledge of Microsoft Office, particularly Excel, Outlook, Word, Teams, and SharePoint or comparable document-management platforms.

Ability to manage multiple deadlines, recurring processes, and competing priorities with minimal supervision.

Strong written and verbal communication skills.

High attention to detail and demonstrated ability to maintain accurate records.

Ability to handle sensitive business, personnel, finance, and customer information professionally and discreetly.

Ability to obtain and maintain any required customer or facility access credentials.

Preferred Qualifications

Bachelor’s degree in business administration, accounting, finance, project management, contracts, or a related discipline.

Experience with Costpoint, ExpensePoint, Monday.com, or similar timekeeping, expense, invoicing, or ERP platforms.

Experience supporting labor-hour, time-and-materials, or cost-reimbursable government contracts.

Familiarity with FAR Part 31 cost principles, including travel-cost allowability.

Experience preparing invoice backup, reconciling labor and travel costs, or supporting audit and records-retention requirements.

CAPM, PMP, CFCM, CDFM, or comparable project, contracts, or financial-management certification.

Work Environment and Expectations

This is an administrative and operational support role, not a technical IT delivery role. The employee will work closely with technical personnel supporting MERCY and COMFORT while ensuring the behind-the-scenes administrative processes remain organized, compliant, and timely.

The position may require occasional work outside normal business hours during payroll close, timecard deadlines, invoice preparation, travel periods, urgent customer requests, or end-of-month reconciliation cycles.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: Remote

Quick Apply

Refine Your Search

Administrative Program Specialist a jobs

Program Support Specialist

Maternal-Fetal Medicine Specialist

DDA Program Specialist (Part-Time)

Accounting Specialist

Sales - Wireless Specialist Pinedale WY

Accounting Specialist

Payroll/HR/Commissions Specialist

Physician Medical Director (Sign-on Bonus, Work-life Balance, Competitive Total Compensation)

Dentist (Relocation Assistance)

Endodontist

Resident Services Specialist

Maternal-Fetal Medicine Specialist

Military Personnel Specialist

Office Manager

Physician - DO / MD - Webster, MA - Great Pay, Great benefits, Schedule M-F 8:30 - 5:00 PM - Great Job!

Clinical Program Manager

Certified Occupational Therapy Assistant (COTA)

Administrative Specialist

Intervention Specialist

ROUNDING WOUND CARE NURSE PRACTITIONER

I want to receive the latest job alert for Administrative Program Specialist a

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected