Top 31442 Administrative Program Specialist a Jobs

Program Support Specialist
Sol Firm —Remote
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- PMP
- Health insurance
- Dental insurance
Quick Apply
12d
Mid-Level Administrative Program Specialist
Aveshka Inc —Vienna, VA
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Program Specialist I, II & III
IBSS Corporation —Silver Spring, MD
- $55,000 - $90,000 a year
- Remote
- 5 years
- Mid-level
- Databases
- Paid holidays
- Health insurance
Quick Apply
8d
Sr.-Level Administrative Program Specialist
Aveshka Inc —Vienna, VA
- Full-time
- Background check
- Microsoft Outlook
- Office
Quick Apply
ADMINISTRATIVE SPECIALIST
Judicial Council of California —San Francisco County, CA
- $5,614 - $7,858 a month
- Online Application
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- AD&D insurance
- Paid holidays
HR Specialist/Executive Assistant
MCH Consulting Services LLC —Washington, DC
- Full-time
- Mid-level
- Office
Quick Apply
Data and Reporting Specialist
Pathways Vermont —South Burlington, VT
- $23 - $28 an hour
- Full-time
- Remote
- Writing skills
- Mid-level
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
ADMINISTRATIVE SPECIALIST
Seminole Electric —Tampa, FL
- Full-time
- Research
- Driver's License
- Project management
Quick Apply
Administrative Support Specialist /Program Operations Analyst
IBSS Corporation —Silver Spring, MD
- $75,000 - $85,000 a year
- Contract
- Hybrid work
- Customer service
- Bachelor of Science
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
Payroll/HR/Commissions Specialist
Frasier Enterprises —Johnstown, NY
- From $55,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Market Physician Executive (MPE) - Atlanta, GA
Monogram Health Professional Services —Atlanta, GA
- On call
- Medicine
- Critical & Intensive Care
- Travel
- Health insurance
- Dental insurance
Quick Apply
Clinical Program Manager
The Reno Initiative for Shelter and Equality —Reno, NV
- $90,000 a year
- Weekends as needed
- Background check
- LMFT
- CPR Certification
- Health insurance
- Dental insurance
Quick Apply
13d
Trust & Estate Litigation Paralegal
Burrey Law Group, Inc. —Orinda, CA
- $80,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Free parking
- Health insurance
Quick Apply
Physician Medical Director (Sign-on Bonus, Work-life Balance, Competitive Total Compensation)
InnovAge —Sacramento, CA
- $371,000 - $415,000 a year
- Email
- Bilingual
- Background check
- Medicine
- AD&D insurance
- Paid holidays
Endodontist
Midwest Dental —Eagan, MN
- $2,000 a day
- Dental office
- Doctoral degree
- Surgery
- Health savings account
- Disability insurance
Military Personnel Specialist
Hyperion Biotechnology —Fairbanks, AK
- From $16.95 an hour
- Full-time
- Writing skills
- English
- Mid-level
Quick Apply
Dentist (Relocation Assistance)
Community Health Center of Fort Dodge, Inc. —Fort Dodge, IA
- $180,000 - $230,000 a year
- Choose your own hours
- CPR Certification
- Doctoral degree
- BLS Certification
- Paid holidays
- Relocation assistance
Quick Apply
Physician - DO / MD - Webster, MA - Great Pay, Great benefits, Schedule M-F 8:30 - 5:00 PM - Great Job!
Fallon Health —Webster, MA
- $275,000 - $310,000 a year
- 8 hour shift
- Medicine
- Surgery
- Urgent Care
- Flexible schedule
8d
Physician
INNOVATIVE INTEGRATED HEALTH —Bakersfield, CA
- $250,000 - $280,000 a year
- Full-time
- CPR Certification
- Medicine
- Management
- Health savings account
- Health insurance
Maternal-Fetal Medicine Specialist
Flushing Hospital Medical Center —Flushing, NY
- $450,000 - $700,000 a year
- Full-time
- Medicine
- Doctoral degree
- Inpatient
- Health insurance
- Dental insurance
Quick Apply
9d

I want to receive the latest job alert for Administrative Program Specialist a

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Administrative Program Specialist a jobs near

Administrative Assistant jobs in Silver Spring, MD

Dentist jobs in Eagan, MN

Program Specialist jobs in Remote

Clinical Program Manager jobs in Reno, NV

Medical Director jobs in Sacramento, CA

Dentist jobs in Fort Dodge, IA

Physician jobs in Bakersfield, CA

Administrative Assistant jobs in Tupelo, MS

Administrative Assistant jobs in Burlington, NC

Administrative Assistant jobs in Folsom, CA

Full Time Administrative Remote jobs in Philadelphia, PA

Medical Assistant jobs in Stone Mountain, GA

Administrative Assistant jobs in Eden Prairie, MN

Legal Assistant jobs in Charleston, WV

Medical Assistant jobs in Monterey, CA

Personnel Specialist jobs in Tampa, FL

Human Resources Specialist jobs in Honolulu, HI

Hr Specialist jobs in Chicago, IL

Personnel Specialist jobs in San Francisco County, CA

Pharmaceutical Document Control Specialist jobs in New Jersey

Program Support Specialist

Sol Firm
Remote

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Microsoft Teams
Business Administration
Associate's degree

Full Job Description

Position Summary

Sol Firm is seeking a highly organized, detail-oriented Program Support Specialist to provide administrative, financial, and operational support to the MERCY and COMFORT teams supporting the Defense Health Readiness Engineering Services (DHRES) program.

This role is central to keeping the team operationally compliant and organized. The Program Support Specialist will coordinate timekeeping, travel authorizations, expense documentation, reimbursement packages, invoicing support, records management, reporting inputs, onboarding coordination, and routine communication with employees, Sol Firm leadership, and prime-contractor stakeholders.

The position requires strong judgment, discretion, follow-through, and comfort working within government-contracting requirements. The successful candidate will help ensure that labor hours, travel expenses, invoices, and supporting documentation are complete, accurate, timely, and audit-ready.

The role is designed around the subcontract’s labor-hour administration, timekeeping, travel, invoicing, funding monitoring, and documentation requirements. For example, the subcontract requires daily time entry and timely timesheet approvals, supports automated labor invoicing based on approved timecards, and requires travel to be preapproved, properly documented, and within allowable government travel limits.

Essential Duties and Responsibilities

Serve as Sol Firm’s primary administrative point of contact for MERCY and COMFORT employee timekeeping activity.

Track employee timecard completion, submission, corrections, and approvals in the prime contractor’s designated timekeeping system.

Communicate timekeeping deadlines, charge-code updates, and correction requirements to team members.

Review timecards for completeness, proper charge-code usage, accurate labor distribution, and timely submission before escalation for approval.

Coordinate with employees and program leadership to resolve missing, late, or incorrect timekeeping entries.

Maintain internal trackers for labor utilization, hours worked, upcoming leave, overtime concerns, and staffing changes.

Support reconciliation between approved timecards, payroll records, labor reports, and monthly invoices.

Coordinate travel requests and required preapprovals for MERCY and COMFORT personnel.

Review travel plans and estimated costs for compliance with the Joint Travel Regulations (JTR), company policy, customer requirements, and subcontract restrictions.

Support travelers with travel authorization requests, required documentation, expense report preparation, receipt collection, and reimbursement submissions.

Coordinate employee travel advances when approved and track advance reconciliation following travel completion.

Review expense reimbursement packages for completeness, allowability, proper receipts, business purpose, dates, and cost reasonableness before routing for approval.

Maintain a travel and expense tracker that reflects authorization status, advance amounts, reimbursement status, outstanding receipts, and unresolved issues.

Assist with reconciliation of travel expenses against approved travel budgets and contract travel funding.

Ensure travel records are retained in an organized, auditable format. Maintain invoice support files, including timesheet reports, travel receipts, approval documentation, expense reports, and related correspondence.

Track invoice submission dates, invoice status, payment status, aging, questions, corrections, and follow-up actions.

Coordinate with Sol Firm finance, contracts, and program leadership to resolve invoice discrepancies or prime-contractor questions.

Assist with tracking monthly expenditures, labor burn, travel spend, funding status, and projected requirements.

Coordinate onboarding and offboarding support for team personnel, including account-request tracking, timekeeping access coordination, travel profile support, and required administrative paperwork.

Support document control, version management, records retention, and audit-readiness activities.

Perform other program, contracts, finance, and administrative-support duties as assigned.

Required Qualifications

Associate degree plus at least 3 years of relevant experience, or a high school diploma/GED plus at least 5 years of relevant experience in program coordination, project administration, contracts administration, finance support, travel coordination, or operations support.

Experience supporting a government contractor, subcontractor, or similarly regulated professional-services environment.

Experience with employee timekeeping, invoice support, expense reporting, travel coordination, or financial reconciliation.

Familiarity with government travel requirements, including the Joint Travel Regulations (JTR), Federal Travel Regulation principles, or comparable federal-contractor travel policies.

Strong working knowledge of Microsoft Office, particularly Excel, Outlook, Word, Teams, and SharePoint or comparable document-management platforms.

Ability to manage multiple deadlines, recurring processes, and competing priorities with minimal supervision.

Strong written and verbal communication skills.

High attention to detail and demonstrated ability to maintain accurate records.

Ability to handle sensitive business, personnel, finance, and customer information professionally and discreetly.

Ability to obtain and maintain any required customer or facility access credentials.

Preferred Qualifications

Bachelor’s degree in business administration, accounting, finance, project management, contracts, or a related discipline.

Experience with Costpoint, ExpensePoint, Monday.com, or similar timekeeping, expense, invoicing, or ERP platforms.

Experience supporting labor-hour, time-and-materials, or cost-reimbursable government contracts.

Familiarity with FAR Part 31 cost principles, including travel-cost allowability.

Experience preparing invoice backup, reconciling labor and travel costs, or supporting audit and records-retention requirements.

CAPM, PMP, CFCM, CDFM, or comparable project, contracts, or financial-management certification.

Work Environment and Expectations

This is an administrative and operational support role, not a technical IT delivery role. The employee will work closely with technical personnel supporting MERCY and COMFORT while ensuring the behind-the-scenes administrative processes remain organized, compliant, and timely.

The position may require occasional work outside normal business hours during payroll close, timecard deadlines, invoice preparation, travel periods, urgent customer requests, or end-of-month reconciliation cycles.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: Remote

Quick Apply

Refine Your Search

Administrative Program Specialist a jobs

Program Support Specialist

Mid-Level Administrative Program Specialist

Administrative Program Specialist I, II & III

Sr.-Level Administrative Program Specialist

ADMINISTRATIVE SPECIALIST

HR Specialist/Executive Assistant

Data and Reporting Specialist

ADMINISTRATIVE SPECIALIST

Administrative Support Specialist /Program Operations Analyst

Payroll/HR/Commissions Specialist

Market Physician Executive (MPE) - Atlanta, GA

Clinical Program Manager

Trust & Estate Litigation Paralegal

Physician Medical Director (Sign-on Bonus, Work-life Balance, Competitive Total Compensation)

Endodontist

Military Personnel Specialist

Dentist (Relocation Assistance)

Physician - DO / MD - Webster, MA - Great Pay, Great benefits, Schedule M-F 8:30 - 5:00 PM - Great Job!

Physician

Maternal-Fetal Medicine Specialist

I want to receive the latest job alert for Administrative Program Specialist a

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected