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Graduate Admissions Assistant (Graduate Admissions Office)

Johns Hopkins University -
Baltimore, MD

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Job Details

$15.00 - $19.20 an hour

Qualifications

High school diploma or GED
Video conferences (communication methods)

Full Job Description

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

120792

Date Created

March 31, 2026

Job Family

Administrative Services

Job Subfamily

General Admin Suppt

Job Function

Student Services

Exempt Status

Non-Exempt

Shift Type

Casual / On Call

Schedule

M-F, 7.5 hours daily

Worksite

02-MD:Mount Washington Campus

Work Modality

Remote: Not on-site or < 10% of hours worked on-site

The Whiting School of Engineering Graduate Admissions Office at Johns Hopkins University seeks a detail oriented temporary casual Graduate Admissions Assistant to support operations during the peak time for enrolling our admitted students. This position will primarily assist with transcript processing and applicant record management/communications related to transcripts within the Slate admissions platform.

Working closely with the Assistant Director of Graduate Admissions, the temporary assistant will help ensure timely processing of application materials, accurate record keeping, and clear communication with prospective students regarding the status of their documents. This role is essential to maintaining efficient application processing during the high-volume enrollment season. This position will interact with prospective students and applicants via email. Work will be performed remotely and require consistent digital communication, Zoom meetings, etc.

Provides basic office support for the Admissions team.

Specific Duties & Responsibilities

Open and sort mail.
Determine document types and ensure all physical mail is prepared for imaging.
Perform document imaging and resolve any related issues.
Verify records are accurate.
File all scanned materials.
Perform other duties as assigned.

In addition to the duties described above

Process and review official and unofficial transcripts submitted by graduate applicants.
Upload, verify, and update applicant materials within the Slate admissions system.
Monitor and update application records to ensure transcripts and other materials are properly documented.
Communicate with applicants via email regarding the receipt and status of transcripts and application materials.
Assist with data entry and record maintenance to ensure accurate admissions files.
Support the Assistant Director of Graduate Admissions with transcript management and other admissions-related tasks.
Help with general administrative tasks that support the Graduate Admissions team during the busy admissions cycle.
Maintain confidentiality of applicant records and adhere to university data privacy standards.
Communicate with academic programs regarding the status of their applicants’ required documents.

Minimum Qualifications

High School Diploma or graduation equivalent required.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Related experience in an office or university setting.
Bachelor’s Degree.

Strong organizational skills and attention to detail.

Excellent written and professional email communication.

Proficiency with standard office software (e.g., Microsoft Office, Outlook).

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Experience in higher education administration or admissions.

Familiarity with Slate or other admissions/application management systems.

Experience reviewing academic records or transcripts.

Customer service or applicant communications experience.

Ability to work both independently and collaboratively.

Comfort working with databases and document management systems

Additional knowledge, skills, and abilities

Attention to detail.

Technical Skills and Expected Level of Proficiency

Application Processing and Management - Awareness
Data Management and Analysis - Awareness
Documentation Imaging and Management - Awareness
Event Coordination - Awareness
Financial Management - Awareness
Oral and Written Communications - Awareness
Record Keeping - Awareness
Student Information Systems - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Admissions Assistant
Job Posting Title (Working Title): Graduate Admissions Assistant (Graduate Admissions Office)
Role/Level/Range: ATO 37.5/01/OA
Starting Salary Range: $15.00 - $19.20 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: M-F, 7.5 hours daily
FLSA Status: Non-Exempt
Location: Remote
Department name: Academic Affairs Grad
Personnel area: Whiting School of Engineering

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Apply Now

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