Top 38 Adoption Assistant Jobs

Program Assistant
GLADNEY CENTER FOR ADOPTION —Fort Worth, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
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Administrative Assistant - Pennsylvania Adoption Exchange (PAE)
Voce —Harrisburg, PA
- From $22.36 an hour
- Full-time
- Hybrid work
- Office
- 3 years
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
10d
Foster Care Assistant
Humane Society of Huron Valley —Ann Arbor, MI
- $19 an hour
- Overtime
- Mid-level
- Organizational skills
- Communication skills
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Assistant, Adoption Promotion Support
Western Kentucky University —Bowling Green, KY
- $16.50 an hour
- Part-time
- High school diploma or GED
- Criminal background check
- Trade school
Kennel Helper
Etosha Rescue & Adoption Center —Seguin, TX
- $10 an hour
- Part-time
- In person
- 16+ years old
- Reliable transportation
- Outdoor work
Quick Apply
Foster Assistant
City of Fort Wayne —Fort Wayne, IN
- From $22.74 an hour
- Part-time
- Customer service
- High school diploma or GED
- Driver's License
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Assistant Clerk
State of North Carolina - Judicial Branch —Pitt County, NC
- $40,482 - $74,792 a year
- Online Application
- Microsoft Word
- 18 years or older
- Spanish
Assistant Shelter Manager - Boston Adoption Center
MSPCA-Angell —Boston, MA
- $60,000 a year
- Full-time
- Clean driving record
- Mid-level
- Driver's License
- Free parking
- Paid holidays
Quick Apply
Services Specialist Assistant 8-E10
State of Michigan —Battle Creek, MI
- $3,844.80 - $5,294.40 a month
- Full-time
- Hybrid work
- Psychology
- Military encouraged
- Social Work
- Paid parental leave
- Health savings account
Services Specialist Assistant FTS 8-E10 - Shiawassee/Gratiot
State of Michigan —Owosso, MI
- $3,844.80 - $5,294.40 a month
- Full-time
- Hybrid work
- Psychology
- Military encouraged
- Social Work
- Paid parental leave
- Health savings account
Services Specialist Assistant FTS 8-E10 - Gladwin/Midland
State of Michigan —Midland, MI
- $3,844.80 - $5,294.40 a month
- Full-time
- Hybrid work
- Psychology
- Military encouraged
- Social Work
- Paid parental leave
- Health savings account
Paralegal/Legal Assistant
KRG Law PLLC —Tucson, AZ
- $25 - $30 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Writing skills
- Research
Quick Apply
5d
Services Specialist Assistant 8-E10 (Family Team Support) - Oakland County
State of Michigan —Pontiac, MI
- $3,844.80 - $5,294.40 a month
- Full-time
- Hybrid work
- Driver's License
- Driving
- Children
- Paid parental leave
- Health savings account
Kennel Assistant
Erna R Badsteiber Paws and Claws Adoption Center —Columbus, NE
- $15 an hour
- Part-time
- Ability to walk for extended periods
- Pass drug screening
- Ability to lift 50 pounds
Quick Apply
10d
Case Aide
Little Flower Children and Family Services of New York —Brooklyn, NY
- $35,000 - $40,000 a year
- Full-time
- Residential
- High school diploma or GED
- Driver's License
Quick Apply
Executive Assistant
Florida Adoption Law Group —Boca Raton, FL
- From $36,400 a year
- Full-time
- Background check
- Google Workspace
- Computer literacy
Quick Apply
13d
Foster Assistant
KENTUCKY HUMANE SOCIETY —Louisville, KY
- Background check
- Clean driving record
- Computer literacy
Quick Apply
3d
Assistant, Network Team
Western Kentucky University —Bowling Green, KY
- Part-time
- Criminal background check
- Trade school
- 1 year
Services Specialist Assistant 8-E10 - Family Team Support - Muskegon County
State of Michigan —Muskegon Heights, MI
- $3,844.80 - $5,294.40 a month
- Full-time
- Hybrid work
- Office
- Driver's License
- Driving
- Paid parental leave
- Health savings account
Administrative Assistant - McLean, VA
America World Adoption Association —McLean, VA
- $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
6d

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Program Assistant

GLADNEY CENTER FOR ADOPTION -
Fort Worth, TX

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
Microsoft Excel
Email customer support
Microsoft Outlook
Phone communication
Word embeddings
High school diploma or GED
Managing clients in a customer support role
Microsoft Teams
Video conferencing systems operation
Client interaction via phone calls

Full Job Description

SUMMARY:

The Program Assistant provides administrative and client support to families throughout the adoption application and approval process. This role is responsible for guiding families through detailed documentation requirements, tracking and processing paperwork, maintaining accurate records, and ensuring all required materials are completed and submitted in a timely manner. The position serves as a primary point of contact for prospective adoptive families, answering questions, providing updates, and delivering exceptional customer service throughout their adoption journey.

JOB DUTIES AND ESSENTIAL FUNCTIONS:

Prepare, organize, and maintain client files in accordance with agency standards, licensing requirements, and regulatory guidelines.
Monitor documentation to ensure all required file elements remain current and proactively coordinate updates for items approaching expiration.
Enter, verify, and maintain accurate information within internal databases and tracking systems to support recordkeeping, reporting, and compliance efforts.
Coordinate the collection, review, and processing of required forms, supporting documentation, background checks, and training records.
Communicate regularly with prospective adoptive families by phone and email to answer questions, provide guidance, and assist them throughout the application process.
Serve as a primary point of contact for families, providing timely updates regarding documentation requirements, application status, and next steps.
Assist with scheduling appointments, meetings, and other activities related to the adoption process.
Prepare documentation and conduct file reviews to ensure completeness, accuracy, and compliance with agency, state, and licensing requirements.
Support audits and quality assurance activities by maintaining organized records and ensuring required documentation is readily available.
Collaborate with program staff and external partners to facilitate a smooth and efficient experience for families navigating the adoption process.
Perform other duties and special projects assigned to support organizational objectives and enhance operational efficiency.

MINIMUM REQUIREMENTS:

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Two years of administrative, customer service, or office support experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as Microsoft Teams.
Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines.
Excellent verbal and written communication skills, including the ability to communicate professionally by phone and email.
Demonstrated attention to detail and ability to maintain accurate records and documentation.
Ability to handle sensitive and confidential information with professionalism and discretion.
Strong customer service skills and a commitment to providing a positive experience for clients and stakeholders.

PREFERRED REQUIREMENTS:

Bachelor's degree in Social Work, Human Services, Psychology, Business Administration, Communications, or a related field.
Experience working in adoption, child welfare, nonprofit, social services, healthcare, or other client-focused environments.
Knowledge of adoption processes, licensing requirements, or regulatory compliance standards.
Experience managing detailed documentation, records management, or case files in a highly regulated environment.
Proficiency with database management systems, electronic records systems, or customer relationship management (CRM) platforms.
Experience coordinating multiple projects, deadlines, and stakeholders in a fast-paced environment.
Demonstrated ability to build positive relationships with clients and provide compassionate, customer-focused support.

Equal Employment Opportunity Statement

Gladney Center for Adoption is an equal opportunity employer committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to these factors. We encourage applications from individuals of all backgrounds and experiences.

Quick Apply

Refine Your Search

Adoption Assistant jobs

Program Assistant

Administrative Assistant - Pennsylvania Adoption Exchange (PAE)

Foster Care Assistant

Assistant, Adoption Promotion Support

Kennel Helper

Foster Assistant

Assistant Clerk

Assistant Shelter Manager - Boston Adoption Center

Services Specialist Assistant 8-E10

Services Specialist Assistant FTS 8-E10 - Shiawassee/Gratiot

Services Specialist Assistant FTS 8-E10 - Gladwin/Midland

Paralegal/Legal Assistant

Services Specialist Assistant 8-E10 (Family Team Support) - Oakland County

Kennel Assistant

Case Aide

Executive Assistant

Foster Assistant

Assistant, Network Team

Services Specialist Assistant 8-E10 - Family Team Support - Muskegon County

Administrative Assistant - McLean, VA

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