Description:
This position serves as a key liaison between procurement, finance, and operational teams to ensure the timely processing of invoices, accounts payable transactions, and IT procurement activities in compliance with Commonwealth of Virginia, agency, and VITA requirements.
The candidate will be responsible for reviewing and processing invoices, reconciling vendor accounts, monitoring expenditures, tracking payment activity, and supporting budget management efforts. This includes receiving and processing payments within the prompt pay guidelines as well as tracking and producing analytic reports for measuring the various areas of productivity. This candidate will perform administrative duties to support the division as well as VDOT offices around the state to include processing invoices, responding to procurement inquiries and reconciling vendor issues. This position will work closely with the finance section to bridge the gap for tracking payments in process in order to tie them to the division’s expenditures and overall budget.
The successful candidate will possess knowledge of procurement and accounting principles, strong analytical and organizational skills, and the ability to manage multiple priorities while ensuring compliance with prompt payment requirements, fiscal policies, and procurement regulations. This role requires close collaboration with agency stakeholders, vendors, and finance/procurement staff to support the acquisition and payment of IT goods and services.
Work Arrangement: Hybrid work schedule with one required in-office day per week in Richmond, Virginia. Additional on-site attendance may be required for meetings, training, or operational needs. Candidates must reside within a reasonable commuting distance of the Richmond metropolitan area.
Requirements:
Experience reviewing, reconciling, and processing invoices and vouchers while ensuring compliance with prompt payment requirements
- -Required 5 Years
Experience managing goods and services procurements in a large, multi-dimensional business environment- -Required 5 Years
Extensive experience in the use of computers and software(Microsoft365) applications. Excel pivot tables, complex spreadsheets, etc.- -Required 5 Years
Knowledge of procurement processes, vendor management, and applicable state and agency procurement regulations- -Highly desired 3 Years
Customer service to broad audiences; professionals, vendors, team members and executive staff- -Required 5 Years
General knowledge of accounting practices and financial management- -Required 5 Years
Commonwealth of VA Procurement knowledge and applied experience- -Highly desired 5 Years
Use of eVA ordering system- -Highly desired 1 Years
Experience with the Cardinal financial system- -Highly desired 1 Years
One day in office and must be able to provide transportation to attend mandatory trainings on site when required- -Required 1 Days
